Statewide Payroll/Personnel Reports Guide –
Employees Not Paid Within the Last 60 Days

Overview

The purpose of the Employees Not Paid Within the Last 60 Days Report is to help state agencies ensure that all termination transactions or returning-from-leave-without-pay transactions have been submitted for each employee. Employees at institutions of higher education are not reported.

Report Frequency

This report is produced on the 20th of each month and transmitted to the agencies the next business day.

Who Receives the Report

Each agency receives a copy of its own report data.

What You Should Do With the Report

Review each employee on the report and verify that all personnel maintenance transactions such as terminations or returns from leave-without-pay status have been submitted.

Report Description

For each employee not paid within the 60 days before the report run date, the report lists:

• Social Security number
• Name
• Date last paid

Newly hired employees will appear on this report until a final payroll is produced for them. Employees who have been on leave without pay for two full calendar months will also appear on the report. Employees will continue to appear on the report until they have either been paid or terminated.

Where the Information Comes From

The information used to produce the report comes from payroll history records in the Standardized Payroll/Personnel Reporting System (SPRS).

Sample Report

REPORT: F48BPR60-1                                      STATE OF TEXAS                                            MM/DD/YYYY 
                                                   STATEWIDE REPORTING GROUP                                      19:24:47   
                                           EMPLOYEES NOT PAID WITHIN THE LAST 60 DAYS                             PAGE:     1
  DEPT: XXX   AGENCY NAME                                                                                                    
                    SSN               EMPLOYEE NAME                                       DATE LAST PAID                     
                -----------       ---------------------------------------------           --------------                     
                999-99-9999       FIRST LAST                                                MM/DD/YYYY                       
                999-99-9999       FIRST LAST                                                MM/DD/YYYY                       
                999-99-9999       FIRST LAST                                                MM/DD/YYYY                       
                999-99-9999       FIRST LAST                                                MM/DD/YYYY                       
                999-99-9999       FIRST LAST                                                MM/DD/YYYY                       
                999-99-9999       FIRST LAST                                                MM/DD/YYYY                       
                999-99-9999       FIRST LAST                                                MM/DD/YYYY                       
                999-99-9999       FIRST LAST                                                MM/DD/YYYY                       
                999-99-9999       FIRST LAST                                                MM/DD/YYYY                       
                999-99-9999       FIRST LAST                                                MM/DD/YYYY                       
                999-99-9999       FIRST LAST                                                MM/DD/YYYY                       
                999-99-9999       FIRST LAST                                                MM/DD/YYYY                       
                999-99-9999       FIRST LAST                                                MM/DD/YYYY                       
                999-99-9999       FIRST LAST                                                MM/DD/YYYY                       
                999-99-9999       FIRST LAST                                                MM/DD/YYYY                       
                999-99-9999       FIRST LAST                                                MM/DD/YYYY                       
                999-99-9999       FIRST LAST                                                MM/DD/YYYY                       
                999-99-9999       FIRST LAST                                                MM/DD/YYYY                       
                999-99-9999       FIRST LAST                                                MM/DD/YYYY                       
                999-99-9999       FIRST LAST                                                MM/DD/YYYY                       
                999-99-9999       FIRST LAST                                                MM/DD/YYYY                       
                999-99-9999       FIRST LAST                                                MM/DD/YYYY