SPRS Fiscal Year-End Processing Instructions
Issued: July 27, 2005
Updated: July 3, 2025 – View Changes
FPP O.002
Details
- Overview
- SPRS FYE Rollover Processing Instructions
- SPRS Fiscal Year Rollover Records for All Employees (login required)
- SPRS Maintenance Before and After the FYE Rollover
Contact
SPRS and CAPPS authorized support staff Service Desk (512) 463-2277
Overview
Applicable to
State agencies reporting to the Standardized Payroll/Personnel Reporting System (SPRS).
Note to CAPPS Agencies
- CAPPS Central agencies: CAPPS support staff completes the fiscal year-end process with agency assistance and automatically sends the applicable transactions to SPRS on behalf of the CAPPS Central agencies.
- CAPPS Hub agencies: CAPPS Hub agencies are responsible for completing their own fiscal year-end process in both CAPPS and SPRS.
For information on CAPPS fiscal year-end processing, contact your agency’s CAPPS support staff. Authorized agency support staff at CAPPS agencies may contact the Service Desk by submitting a support request to the CAPPS Service Desk or emailing CAPPS.help@cpa.texas.gov for more information.
Policy
SPRS agencies must process transactions in the proper order for the rollover to fiscal 2026. All fiscal year-end (FYE) rollover and September maintenance transactions must be completed by the payroll due dates in September to ensure employees are paid correctly.
Complete the steps in the SPRS FYE Rollover Processing Instructions provided in this fiscal policy and procedure (FPP).
Note that agencies must submit an F26 reason code record effective Sept. 1, 2025, for every active employee. See the SPRS Fiscal Year Rollover Records for All Employees (login required) for more information.
Additional steps are required for employees on temporary assignment or on disciplinary reduction. See SPRS Maintenance Before and After the FYE Rollover in this FPP for more information.
| Date | Updates |
|---|---|
| 07/03/2025 | Revised for fiscal 2026 processing |
| 06/28/2024 | Revised for fiscal 2025 processing |
| 06/30/2023 | Revised for fiscal 2024 processing |
| 07/01/2022 | Revised for fiscal 2023 processing |