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SPRS Fiscal Year-End Processing Instructions for the Rollover to Fiscal 2021

Issued: July 27, 2005
Updated: July 2, 2020 – View Changes

FPP O.002

Details

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Contacts

For more information on the rollover procedures, contact Melissa Buentello at melissa.buentello@cpa.texas.gov or (512) 463-3406, or Eva Jordan at eva.jordan@cpa.texas.gov or (512) 475-5348.

Overview

Applicable to

State agencies reporting to the Standardized Payroll/Personnel Reporting System (SPRS)

Note to CAPPS Agencies

  • CAPPS Central agencies: CAPPS support staff completes the fiscal year-end process with agency assistance and automatically sends the applicable transactions to SPRS on behalf of the CAPPS Central agencies.
  • CAPPS Hub agencies: CAPPS Hub agencies are responsible for completing their own fiscal year-end process in both CAPPS and SPRS.

For information on CAPPS fiscal year-end processing, contact your agency’s CAPPS support staff. Authorized agency support staff at CAPPS agencies may contact the CAPPS help desk by submitting a Support Request in the Solution Center or emailing CAPPS.help@cpa.texas.gov for more information.

Policy

SPRS agencies must process transactions in the proper order for the rollover to fiscal 2021. All fiscal year-end rollover and September maintenance transactions must be completed by the payroll due dates in September to ensure employees are paid correctly.

Please complete the steps in the SPRS Rollover to Fiscal 2021 Processing Instructions provided in this fiscal policy and procedure (FPP).

Note that agencies must submit an F21 reason code record effective Sept. 1, 2020, for every active employee. See the SPRS Fiscal Year Rollover Records for All Employees (login required) for more information.

Additional steps are required for employees on temporary assignment or on disciplinary reduction.

For more information, see SPRS Maintenance Before and After the Rollover to Fiscal 2021 in this FPP.

Changes to this Document
Date Updates
07/02/2020 Revised for fiscal 2021 processing
07/08/2019 Revised for fiscal 2020 processing
07/06/2018 Revised for fiscal 2019 processing
07/07/2017 Revised for fiscal 2018 processing
07/08/2016 Revised for fiscal 2017 processing