Printer FriendlySPRS Fiscal Year-End Processing Instructions for the Rollover to Fiscal 2019
Issued: July 27, 2005
Updated: July 6, 2018 – View Changes
FPP O.002
Overview
Applicable to
State agencies reporting to the Standardized Payroll/Personnel Reporting System (SPRS)
Note to CAPPS Agencies
- CAPPS Central agencies: CAPPS support staff completes the fiscal year-end process with agency assistance and automatically sends the applicable transactions to SPRS on behalf of the CAPPS Central agencies.
- CAPPS Hub agencies: CAPPS Hub agencies are responsible for completing their own fiscal year-end process in both CAPPS and SPRS.
For information on CAPPS fiscal year-end processing, please contact your agency’s CAPPS support staff. Authorized agency support staff at CAPPS agencies may contact the CAPPS Help Desk by submitting a Support Request in the Solution Center or emailing CAPPS.Help@cpa.texas.gov for more information.
Policy
SPRS agencies must process transactions in the proper order for the rollover to fiscal 2019. All fiscal year-end rollover and September maintenance transactions must be completed by the payroll due dates in September to ensure employees are paid correctly.
Please complete the steps in the SPRS Rollover to Fiscal 2019 Processing Instructions provided in this fiscal policy and procedure (FPP).
Note that agencies must submit an F19 reason code record effective Sept. 1, 2018, for every active employee. Please see the SPRS Fiscal Year Rollover Records for All Employees (login required) for more information.
Additional steps are required for employees on temporary assignment or on disciplinary reduction.
For more information, see SPRS Maintenance Before and After the Rollover to Fiscal 2019 in this FPP.