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USAS Deposit Default Processing

Issued: May 23, 2005
Updated: Sept. 22, 2023 – View Changes

FPP Q.006


Applicable to

State agencies and institutions of higher education.


The deposit default process is used when deposit documents contain errors. Only certain deposit document types are affected:

  • D — Deposits entered in USAS that require the Comptroller’s Treasury Operations Division (Treasury) approval
  • F — Deposits entered in USAS that do not require Treasury approval. (The Comptroller’s Treasury Operations and Revenue Accounting divisions create F documents.)

When these document types fail to post in USAS, USAS creates a document to post the cash to the associated agency’s default coding block. This system-generated document is in one of the following formats:

  • For failed D document types: YDMMDDYY
  • For failed F document types: YFMMDDYY
Changes to This Document
Date Updates
09/22/2023 Added information about split deposits going to default
09/14/2020 Updated to reflect current procedures
01/10/2019 Updated to reflect current procedures