USAS Deposit Default Processing
DAFR Reports on Deposits
DAFR018A [DEPOSIT DOCUMENTS NEEDING TREASURY APPROVAL REPORT]
The DAFR018A report includes:
- The YD document number.
- A column indicating the number of days a deposit document has been on the IT file waiting for approval. This assists agencies in identifying deposit documents that may need to be deleted due to YD documents already posting the deposit to the default coding block.
- A Treasury Amount column containing the actual amount received by Treasury and the same amount as on the YD document.
Sample DAFR018A
DAFR018A 123 USAS 01 AGENCY NAME *******************AGCY NUMBER 123
USAS DEPOSIT DOCUMENTS NEEDING TREASURY APPROVAL REPORT AGCY PAGE 1
MM/DD/YY (20.47) CYCLE 2255 *******************************************************************RUN PAGE 2
------------BATCH--------- DOC USAS DAYS GEN TREASURY
AGY DATE TYPE NUM AGY DOC NO FY DOC AMT CREATE DATE UNAPPRVD DOC NO DOC AMT
--------------------------------------------------------------------------------------------------------------------
123 MM/DD/YYYY 2 001 123 D1002305 03 11,111,111,180.54 MM/DD/YYYY 62 YD101202 11,123,456,789.01
123 MM/DD/YYYY 2 001 123 D1085587 03 120.00 MM/DD/YYYY 62 YD101202 120.25
123 MM/DD/YYYY 2 001 123 D1085588 03 7,082.00 MM/DD/YYYY 34 YD110902 7,000.00
123 MM/DD/YYYY 2 010 123 D1085589 03 281.13 MM/DD/YYYY 24
123 MM/DD/YYYY 2 020 123 D1085590 03 18.80 MM/DD/YYYY 24
123 MM/DD/YYYY 2 001 123 D1085591 03 1,508.77 MM/DD/YYYY 19 YD112502 1,510.00
123 MM/DD/YYYY 2 001 123 D1085592 03 2,243.08 MM/DD/YYYY 12 YD120202 2,244.08
123 MM/DD/YYYY 2 001 123 D1085593 03 1,905.00 MM/DD/YYYY 2 YD121202 1,905.01
123 MM/DD/YYYY 2 002 123 D1085594 03 1,125.26 MM/DD/YYYY 2
123 MM/DD/YYYY 2 001 123 D1085595 03 1,320.00 MM/DD/YYYY 2
123 MM/DD/YYYY 2 003 123 D1085596 03 1,660.04 MM/DD/YYYY 2
123 MM/DD/YYYY 2 001 123 D1085597 03 775.46 MM/DD/YYYY 2 YD121202 700.00
IF A SYSTEM GENERATED DOCUMENT HAS BEEN CREATED FOR A DEPOSIT, THE USER WILL NEED TO DELETE
THE ORIGINAL DEPOSIT DOCUMENT IN ORDER TO REMOVE IT FROM THIS REPORT AND THE USAS
VIEW BATCH HEADER SCREEN (IT).
DAFR018B [DEPOSIT CORRECTIONS THIS CYCLE (D DOCS)]
The DAFR018B report displays:
- The deposit transactions from the most recent IEU cycle that contained errors found during the Treasury/USAS matching process
- The related generated YD documents
The original D documents must be deleted from the agency’s IT file.
Sample DAFR018B
DAFR018B 123 USAS 01 AGENCY NAME *************AGCY NUMBER 123
USAS DEPOSIT CORRECTIONS THIS CYCLE (D DOCS) REPORT AGCY PAGE 1
MM/DD/0YY (20.36) CYCLE 2823 ********************************************************************************RUN PAGE 1
DOC AGY APPD APPN TREASURY USAS COMP
AGY DOC NO TC FY FUND FUND NUM DOC AMT DOC AMT TRANS AMT R OBJ PCA GEN DOC NO MESSAGE
----------------------------------------------------------------------------------------------------------------------------
123 D1233077 184 03 9000 0001 00000 5.81 0.00 5.81 3788 99900 YD031303 001 DEPOSIT NOT ENTERED
123 D1233078 184 03 9000 0001 00000 80.00 86.50 80.00 3788 99900 YD031303 002 DEPOSIT SHORT
123 D1233079 184 03 9000 0001 00000 134.53 134.53 134.53 3788 99900 YD031303 003 BATCH NOT RELEASED
123 D1233080 184 03 9000 0001 00000 347.12 347.12 347.12 3788 99900 YD031303 103 ORIGINAL TRANSACTION REJE
123 D1233081 184 03 9000 0001 00000 72.00 27.00 72.00 3788 99900 YD031303 003 DEPOSIT OVER
DAFR018F [DEPOSIT CORRECTIONS THIS CYCLE (F DOCS)]
F documents are centrally entered by either Treasury (311) or CPA (902). Agencies are not able to correct the F documents shown on the DAFR018F. Each agency has the responsibility of entering the journal voucher (J document type) to move its funds from the default coding block to the correct financial coding block.
The DAFR018F is designed to assist users in clearing the default deposit from the agency’s default fund. Only the F documents for which a default deposit (YF document) has been generated appear on this report. The report also includes the original coding block for that F document and the associated YF document number. The failed F doc transactions automatically delete from the IT file.
Sample DAFR018F — First Page
DAFR018F 123 USAS 01 AGENCY NAME *****************AGCY NUMBER 123
USAS DEPOSIT CORRECTIONS THIS CYCLE (F DOCS) AGCY PAGE 1
MM/DD/YY (xx.xx) CYCLE xxxx ********************************************************************************RUN PAGE 1
AGY COMP AGY
AGY DOC NO TC FY AY FUND APPN PCA INDEX OBJ OBJ VENDOR NO/MC TRANS AMT R GEN DOC NO ERRORS
----------------------------------------------------------------------------------------------------------------------------
123 F8007454 188 03 03 0800 99906 99906 00099 3171 600.00 YF020303 JDC E51 E52 XXX XXX XXX
123 F8007454 188 03 03 0800 99906 99906 00100 3175 625.00 YF020303 JDC E51 E52 XXX XXX XXX
123 F8007454 195 03 03 0001 13006 00005 00101 3570 15.00 YF020303 JDC
123 F8007454 195 03 03 0001 27993 27993 00102 3175 25.00 YF020303 JDC ECH E65
123 F1233079 179 03 03 0001 97768 97768 3879 3879 17425954892 000 134.53 YF020303 JDC EDC EDK
AGENCIES WILL NOT BE ABLE TO CORRECT THE F DOCUMENT TYPES SHOWN ABOVE. THE INFORMATION ON
THIS REPORT IS PROVIDED TO ASSIST AGENCIES IN CREATING THE JOURNAL ENTRY TO MOVE THE FUNDS
FROM THE DEFAULT DEPOSIT CODING BLOCK TO THE ORIGINAL F DOCUMENT CODING BLOCK.
Sample DAFR018F — Last Page
DAFR018F 123 USAS 01 AGENCY NAME *****************AGCY NUMBER 123
USAS AGENCY ERROR DESCRIPTIONS AGCY PAGE 2
MM/DD/YY (20.36) CYCLE 2823 ********************************************************************************RUN PAGE 4
ERROR CODE DESCRIPTION ERROR CODE DESCRIPTION ERROR CODE DESCRIPTION
ECH D23 STATUS NOT “A” EDC 28B EXCLUDES COBJ EDK 20 OBJ NOT INCLUDED
E51 APPN REQUIRED E52 APP # NOT IN 20 E65 PCA NOT IN 26
JDC DEPOSIT DFAULT POSTD