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USAS Deposit Default Processing

FPP Q.006

USAS/Treasury Deposit Approval for D Document Types

Steps in USAS/Treasury Deposit Approval for D Document Types

Step If… And… Then…
1 a. The following items on the USAS deposit voucher and deposit slip/deposit received by Treasury do not match:
  • Document number
  • Agency number
  • Fiscal year
 N/A
  1. USAS generates a YD document with a suffix of 001-100 that posts the entire amount Treasury received to the Agency Default Coding Block, with T-code 184.
  2. The agency’s D document does not receive Treasury final approval. The D document receives action code 835 (Default Deposit Posted) and must be deleted from the IT file.
1 b. The following items on the USAS deposit voucher and deposit slip/deposit received by Treasury match:
  • Document number
  • Agency number
  • Fiscal year
 The amount received by Treasury is not equal to the amount of the D document the agency entered in USAS.
  1. USAS generates a YD document with a suffix of 001-100 that posts the entire amount Treasury received to the Agency Default Coding Block, with T-code 184.
  2. The agency’s D document does not receive Treasury final approval. The D document receives action code 835 (Default Deposit Posted) and must be deleted from the IT file.
2 The agency delivers a deposit to Treasury, who then approves the deposit and submits the D document on the Treasury file. The agency fails to enter or submit the corresponding D document to USAS that same day.
  1. USAS generates a YD document with a suffix of 001-100 that posts the entire amount Treasury received to the Agency Default Coding Block, with T-code 184.
  2. USAS creates the D document using a batch type of D (Deposit Corrections).
  3. The D document posts to the Document Tracking Inquiry (37) screen with action code 835 (Default Deposit Posted), but is not written to the agency’s Internal Transaction (IT) file or to history.
3 The following match:
  • Document number
  • Agency number
  • Fiscal year
  • Amount
 There is a fatal error in the USAS IEU cycle for at least one of the transactions within the corresponding D document.
  1. USAS generates a YD document with a suffix of 101-999 that posts the combined amount for the failed D document transaction(s) to the Agency Default Coding Block, with T-code 184.
  2. The agency’s failed D document transaction(s) with the original agency coding block appears on the error report (DAFR2151) with the fatal USAS IEU error and error code JDC – System Generated Default Deposit Document. The failed D document receives action code 835 (Default Deposit Posted). The failed transactions must be deleted from the IT file.
  3. The D document transactions without fatal IEU errors process as originally entered.

Note: This procedure allows for a zero tolerance between deposit voucher and Treasury amount.