USAS Internal Transaction File Maintenance and Super Security Delete Process
Issued: Feb. 14, 2001
Updated: Feb. 21, 2025 – View Changes
FPP Q.001
Details
- Overview
- Review USAS 530 Screen
- Review Document Tracking Inquiry (37) Screen
- Review Control Detailed Accounting Financial Reports (DAFRs)
- Review USAS Frequently Asked Questions
- Reimbursement/Third-party Documents
- Changing or Deleting Transactions
- H-N-4, H-Y-4, P-N-4, or P-Y-4 Batches
- Processing Empty Batch Headers
Forms
Super Security Delete Request form (73-310)
Contacts
Contact your agency’s appropriation control officer with general USAS questions.
Contact usas.maintenance@cpa.texas.gov with questions on super security deletes.
Overview
Applicable to
State agencies and institutions of higher education.
Background
The Uniform Statewide Accounting System (USAS) Internal Transaction (IT) File is a temporary file used to store transactions while they are being processed. This includes transactions awaiting:
- Release
- Oversight approval
- Error correction
- Rebalancing
- Future dates
State agencies and institutions of higher education should review IT File transactions daily and complete the maintenance necessary to keep the file current. This helps:
- Improve online response time.
- Reduce nightly processing cycle time.
- Agencies ensure payments are generated on time.
| Date | Updates |
|---|---|
| 02/21/2025 | Added instructions: Review Document Tracking (37) Screen, Reimbursement/Third-party Documents. Updated instructions: Review USAS 530 Screen, Review Control DAFRs, Changing or Deleting Transactions. Updated Super Security Delete (SSD) Process with new SSD submission deadline. |
| 07/12/2024 | Updated Super Security Delete (SSD) Process subsection |
| 05/26/2023 | Added Review USAS Frequently Asked Questions subsection |
| 05/27/2022 | Added instructions: Review USAS 530 Screen, Review Control DAFRs, Changing or deleting transactions, H-N-4, H-Y-4 or P-N-4 batches, Processing empty batch headers. |