USAS Internal Transaction File Maintenance and Super Security Delete Process
H-N-4, H-Y-4, P-N-4, or P-Y-4 Batches
H-N-4, H-Y-4, P-N-4, and P-Y-4 batches are fully posted and do not require a batch release or balancing/re-balancing. USAS attempts to complete processing and generate payments for these batches during each nightly cycle, regardless of the batch status.
Common reasons for these batches to remain on the IT file:
- Payments awaiting a future payment due date.
- Navigate to the View A Batch (520) screen and enter D in the
ACTIONfield to display thePAY DATEfield. - Refer to DAFR3521.
- Navigate to the View A Batch (520) screen and enter D in the
- Documents awaiting approvals.
- Navigate to the Document Tracking Inquiry (37) screen and review for:
STATUS= T orRQ ACT= 220: Descriptive/legal text (DLT) required.RQ ACTorREQUIRED REAPPROVAL ACTIONS: Other required approvals.
- For additional information, see USAS Comptroller Objects That Require Pre-Payment Audit and/or Descriptive/Legal Text for Purchase Documents (FPP I.008).
- Navigate to the Document Tracking Inquiry (37) screen and review for:
- Payment processing errors.
- Review the View Batch Headers (530) screen
FPPfield:- * = Failed payment processing error(s).
- Refer to DAFR3631.
- # = Negative payment processing error(s).
- Refer to DAFR3601.
- * = Failed payment processing error(s).
- Review the View Batch Headers (530) screen
Note: Transactions awaiting a positive payment do not constitute an error. Users must verify if a credit balance is owed to the agency and accommodate any necessary expense recovery before deleting these transactions. For additional information, see Accounting for Uncollectible Accounts (APS 027) (FPP C.001).
Contact your agency’s appropriation control officer for assistance with these batches.