| A.003 |
Annual Estimate of Optional Retirement Program (ORP) State Contributions |
July 8, 2004 |
July 12, 2024 |
| A.009 |
Appropriations for the Salary Increase Allocation for Certain State Positions |
Aug. 15, 2005 |
Aug. 9, 2023 |
| A.010 |
Benefits Proportional by Method of Finance (APS 011) |
Nov. 22, 2005 |
March 7, 2025 |
| A.012 |
Capital Budget Rider Appropriations (APS 026) |
Nov. 22, 2005 |
Sept. 8, 2023 |
| A.013 |
Correcting Bookkeeping and Cost Allocation Entries (APS 021) |
Nov. 22, 2005 |
Aug. 18, 2023 |
| A.014 |
Cost Allocation From Temporary Administrative and Support Appropriations (APS 025) |
Nov. 22, 2005 |
Aug. 18, 2023 |
| A.015 |
Deposit of Sales Taxes Collected by State Agencies (APS 008) |
Nov. 22, 2005 |
Aug. 18, 2023 |
| A.016 |
Revenue Deposits Intended to Increase Appropriation Authority (APS 007) |
Nov. 22, 2005 |
Aug. 18, 2023 |
| A.017 |
Earned Federal Funds and Indirect Cost Reimbursements to the General Revenue Fund (APS 023) |
Nov. 22, 2005 |
Dec. 13, 2024 |
| A.019 |
Encumbrance Reporting and Lapsing of Appropriations (APS 018) |
Nov. 22, 2005 |
Sept. 8, 2023 |
| A.020 |
Establishing Appropriations by Method of Finance, Rider, Capital Budget and Transfer Schedules |
June 17, 2005 |
June 21, 2024 |
| A.021 |
Sources of Revenue Required to Pay Benefit Cost (APS 001) |
Nov. 22, 2005 |
Aug. 18, 2023 |
| A.022 |
General Revenue Reimbursement for Statewide Allocated Costs |
Nov. 1, 2005 |
May 7, 2024 |
| A.028 |
Interagency Payments and Receipts for Goods and Services (APS 014) |
Nov. 22, 2005 |
Sept. 15, 2023 |
| A.031 |
USAS Profile Review and Cleanup Procedures |
Sept. 1, 1993 |
May 24, 2024 |
| A.032 |
Proceeds from the Sale of Surplus Property |
Oct. 31, 2005 |
July 28, 2023 |
| A.033 |
Refunding Deposits (APS 013) |
Oct. 31, 2005 |
Aug. 18, 2023 |
| A.034 |
Reimbursing Retirement Contributions and Insurance Premiums (APS 005) |
Nov. 22, 2005 |
Aug. 18, 2023 |
| A.035 |
Reimbursements for Unemployment Compensation Payments (APS 003) |
Nov. 22, 2005 |
Sept. 6, 2024 |
| A.036 |
Reporting Requirements for Annual Financial Reports of State Agencies and Universities |
Sept. 1, 1993 |
May 8, 2025 |
| A.040 |
Processing Requirements for Various Tuition Set-Aside Funds |
Aug. 18, 2004 |
May 5, 2017 |
| A.042 |
Salary Benefit Appropriation Allocations (APS 019) |
Nov. 22, 2005 |
Aug. 18, 2023 |
| A.043 |
Processing Third-Party Transactions in USAS for Payment/Travel Cards, Direct Bill Payments and Reimbursements (login required) |
Nov. 16, 2004 |
April 2, 2025 |
| A.044 |
Travel Advance Account and Petty Cash Account (APS 010) |
Nov. 22, 2005 |
Sept. 8, 2023 |
| A.045 |
USAS Balances for Imprest, Petty Cash and Travel Advance Accounts |
June 24, 2005 |
June 7, 2024 |
| A.046 |
Funds Consolidation: Limits on New General Revenue Accounts, Special Funds and Dedications of Revenue |
June 26, 2007 |
July 14, 2023 |
| A.047 |
Processing Supplemental Appropriations and Reductions |
March 10, 2010 |
June 26, 2023 |
| A.048 |
Coronavirus Relief Federal Funding Accounting Policy for the State of Texas |
May 5, 2020 |
March 1, 2024 |
| A.049 |
Tax Implications of the Family Leave Pool |
Jan. 7, 2022 |
Oct. 25, 2023 |
| B.002 |
Recovery of Certain State Agency Overpayments |
April 11, 2006 |
June 14, 2024 |
| B.005 |
USAS Accounting and Payment Control |
March 24, 2008 |
May 29, 2012 |
| B.006 |
Hotel Occupancy Tax Quarterly Refund |
May 9, 2008 |
Oct. 22, 2024 |
| B.007 |
Expenditure Approvals and Certification |
Feb. 11, 2009 |
April 3, 2009 |
| B.011 |
Entering Higher Education Expenditure Activity in USAS for USAS/ABEST Reconciliation |
July 30, 2010 |
Aug. 30, 2024 |
| C.001 |
Accounting for Uncollectible Accounts (APS 027) |
Nov. 22, 2005 |
Sept. 8, 2023 |
| C.020 |
State Property Accounting Requirements for Institutions of Higher Education |
Aug. 25, 2011 |
Aug. 22, 2014 |
| C.021 |
Fiscal Management Agency Contacts Update Process |
May 4, 2012 |
May 28, 2019 |
| D.002 |
Statewide Payroll/Personnel Reports Guide |
April 1, 2007 |
Jan. 10, 2024 |
| D.004 |
Confidential Information Must Be Encrypted Before Emailing to Fiscal Management |
May 6, 2011 |
Feb. 24, 2023 |
| D.005 |
Deposit of Funds Held in Suspense |
Aug. 23, 2013 |
Aug. 23, 2013 |
| E.001 |
USAS Procedures for 1099 Reporting |
May 12, 2004 |
Dec. 13, 2024 |
| E.023 |
USAS and CAPPS Financials Invoice Number Field Requirements |
Sept. 25, 1998 |
Nov. 15, 2021 |
| E.030 |
Payroll Due Dates and Direct Deposit Schedules |
July 21, 2005 |
May 10, 2024 |
| E.037 |
Reporting of State Debts and Hold Offset Procedures (APS 028) |
Nov. 28, 2005 |
Aug. 18, 2023 |
| E.041 |
Settlement and Judgment Processing Guidelines |
June 3, 2004 |
Jan. 13, 2023 |
| E.045 |
USAS and CAPPS Financials Confidentiality Indicator |
July 28, 1999 |
Feb. 7, 2020 |
| F.003 |
HRIS Compliance Reports |
June 8, 1999 |
July 10, 2006 |
| F.005 |
Annual Report (Statewide Hiring Practices for the Fiscal Year) |
Aug. 1, 2004 |
Sept. 13, 2024 |
| F.008 |
Changes to Article IX of the GAA and Other Bills of Interest to State Agencies |
Oct. 10, 2005 |
Aug. 11, 2023 |
| F.016 |
Equal Employment Opportunity Report - Hiring Practices for the Fiscal Year for State Agencies and Institutions |
Jan. 13, 2005 |
Sept. 27, 2024 |
| F.017 |
Guidelines for the Salary Increase for Certain State Positions |
Aug. 15, 2005 |
June 23, 2023 |
| F.021 |
Legislative Changes Affecting Salary Administration |
Aug. 15, 2005 |
Aug. 4, 2023 |
| F.027 |
Texas Payroll/Personnel Resource (Payroll Policies and Procedures) |
Aug. 1, 2004 |
April 3, 2025 |
| F.031 |
Salary Supplements Paid From Sources Other Than Appropriated Funds |
Aug. 1, 2005 |
July 21, 2023 |
| F.033 |
State Employee Charitable Campaign Participation |
Aug. 1, 2004 |
Aug. 30, 2024 |
| F.034 |
Statewide Terminations Reported to Employees Retirement System |
Oct. 23, 2007 |
Oct. 23, 2007 |
| F.035 |
Benefit Replacement Pay (BRP) Leveling Election |
Oct. 31, 2005 |
Oct. 18, 2024 |
| F.038 |
Military Workforce Summary Reports and Military Complaint Reporting |
May 31, 2005 |
Nov. 15, 2024 |
| F.039 |
ACA 1094-C and 1095-C Reporting Requirements |
Nov. 20, 2015 |
Nov. 25, 2024 |
| F.040 |
Emergency Leave Reporting Requirements |
Sept. 8, 2017 |
Aug. 23, 2024 |
| G.001 |
Building Componentization Guidelines - Higher Ed |
Sept. 1, 2001 |
Nov. 1, 2011 |
| G.003 |
Equal Employment Opportunity (EEO)-4 Report |
July 20, 2006 |
June 30, 2023 |
| G.004 |
Transparency Requirements: State Revenue and Spending Tools |
Aug. 8, 2007 |
April 26, 2023 |
| G.005 |
Textravel |
Sept. 24, 2008 |
Dec. 30, 2024 |
| I.005 |
Expendit |
July 1, 2004 |
Feb. 14, 2025 |
| I.008 |
USAS Comptroller Objects That Require Pre-Payment Audit and/or Descriptive/Legal Text for Purchase Documents |
Jan. 4, 2001 |
June 21, 2021 |
| J.001 |
Electronic Processing of Revenues and Expenditures, Including Texas.gov Portal Activity (APS 029) |
Nov. 22, 2005 |
Aug. 18, 2023 |
| K.005 |
Security Coordinator Reference (security coordinator login required) |
Jan. 1, 1993 |
Dec. 16, 2024 |
| K.009 |
Semiannual Verification of Users’ Security Access Levels (security coordinator login required) |
Feb. 22, 2006 |
April 15, 2025 |
| K.011 |
Accounting for Disaster Relief Efforts |
Sept. 18, 2008 |
March 17, 2020 |
| K.014 |
Tracking Expenditures and Revenues Related to Disaster Relief Efforts |
Dec. 11, 2017 |
Sept. 16, 2022 |
| K.015 |
Access Requirements for Comptroller Systems |
May 28, 2019 |
Aug. 21, 2020 |
| L.003 |
Coding Requirements for Return-to-Work Retiree Payroll-Related Expenses |
July 29, 2009 |
Sept. 5, 2012 |
| L.004 |
Confidential Employee Information for Open Records Requests |
July 31, 2009 |
May 1, 2025 |
| L.005 |
Specialty License Plate Revenue: Changes to Certain General Revenue Dedicated Accounts |
Aug. 9, 2013 |
Aug. 21, 2015 |
| M.003 |
HRIS Higher Education Reporting Procedures for Reappointments |
June 30, 2005 |
July 12, 2024 |
| M.004 |
HRIS Online Inquiry and Entry Guide - Higher Education |
Nov. 1, 2000 |
Sept. 1, 2023 |
| M.005 |
HRIS Reporting Requirements - Higher Education |
Nov. 1, 2000 |
May 8, 2020 |
| M.009 |
Authorization and Request Process for Data Changes to Statewide Payroll/Personnel Systems |
Jan. 23, 2003 |
April 21, 2023 |
| N.005 |
SPA Process User’s Guide |
Sept. 3, 1996 |
Aug. 16, 2024 |
| N.006 |
Depreciating Professional, Academic, and Research Library Books and Materials |
July 18, 2005 |
July 18, 2005 |
| N.007 |
Requirements for Transmitting Comptroller Information Over Public Networks and Downloading Mainframe Reports Using Secure File Transfer Protocol SFTP (login required) |
May 9, 2006 |
June 16, 2021 |
| N.008 |
SPA Fiscal Year-End Close Process |
July 15, 2009 |
June 28, 2024 |
| N.009 |
Daily Generation of SPA Ad Hoc Reports (login required) |
April 27, 2010 |
Aug. 30, 2022 |
| N.010 |
Procedures for Agencies Using Statewide Financial Systems (SFS) Web Services (login required) |
Aug. 2, 2019 |
Aug. 2, 2019 |
| O.001 |
Letter of Authorization for SPRS Payroll Overrides |
April 13, 2004 |
March 14, 2013 |
| O.002 |
SPRS Fiscal Year-End Processing Instructions |
July 27, 2005 |
June 28, 2024 |
| O.003 |
SPRS User Guide |
June 1, 2002 |
Sept. 22, 2023 |
| P.004 |
Pay Cards for Payroll/Retirement Payments |
Feb. 25, 2011 |
Sept. 8, 2022 |
| P.005 |
Payroll Contribution for Group Health Insurance |
July 29, 2011 |
Aug. 30, 2013 |
| P.006 |
Additional Payroll Retirement Contribution (2013) |
Aug. 2, 2013 |
Aug. 2, 2013 |
| P.007 |
TexPayment Resource (TINS info; hold procedures; other payment-related policies and procedures) |
May 12, 2017 |
Dec. 10, 2024 |
| Q.001 |
USAS Internal Transaction File Maintenance and Super Security Delete Process |
Feb. 14, 2001 |
Feb. 21, 2025 |
| Q.004 |
USAS Annual Close Process |
Aug. 1, 1992 |
June 28, 2024 |
| Q.006 |
USAS Deposit Default Processing |
May 23, 2005 |
Sept. 22, 2023 |
| Q.007 |
USAS Profile Rollover |
June 15, 2005 |
May 24, 2024 |
| Q.008 |
USAS User's Manual |
Feb. 3, 1992 |
Dec. 1, 1995 |
| Q.009 |
Texas Comptroller Manual of Accounts |
Sept. 1, 2013 |
Jan. 12, 2024 |
| Q.010 |
USAS Coding Instructions |
Dec. 1, 1997 |
March 28, 2024 |
| Q.011 |
USAS Interface Manual (login required) |
Sept. 1, 1993 |
March 28, 2024 |
| Q.012 |
USAS Reference |
Feb. 3, 1992 |
Jan. 24, 2025 |
| Q.013 |
USAS Reports Guide |
Dec. 5, 1997 |
Dec. 5, 1997 |
| Q.014 |
USAS T-Code Reference Guide |
Sept. 1, 1993 |
Jan. 24, 2025 |
| Q.016 |
Recording Administrative and Civil Penalties |
Aug. 1, 2014 |
Aug. 22, 2024 |
| R.017 |
USPS Process Guide |
July 1, 2005 |
Dec. 31, 2024 |
| R.022 |
Reason Code Resources and Classification Salary Schedules |
Sept. 1, 1993 |
Aug. 1, 2024 |
| S.001 |
Hotel Occupancy Tax, Agency Refunds |
Aug. 30, 1995 |
Nov. 26, 2018 |
| S.009 |
Requirements for Local Operating Funds and Associated Local Funds |
Sept. 14, 2012 |
Nov. 10, 2022 |
| S.010 |
Requirement to Publish Purpose of State Grants |
Aug. 2, 2013 |
Oct. 20, 2016 |
| T.001 |
CAPPS Financials Year-End Processing Instructions |
July 2, 2015 |
June 30, 2023 |
| T.002 |
CAPPS Security Role Documentation (login required) |
Aug. 2, 2016 |
Jan. 31, 2025 |
| T.003 |
CAPPS HR/Payroll Fiscal Year-End Processing Instructions |
July 15, 2016 |
June 28, 2024 |