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Fiscal Policies and Procedures (Numerical)

Document Index Title Issued Updated
A.003 Annual Estimate of Optional Retirement Program (ORP) State Contributions

Jul 08, 2004

Jul 19, 2019
A.009 Appropriations for the Salary Increase for Certain State Employees

Aug 17, 2005

Aug 19, 2015
A.010 Benefits Proportional by Method of Finance (APS 011)

Nov 22, 2005

Nov 9, 2018
A.012 Capital Budget Rider Appropriations (APS 026)

Nov 22, 2005

Sep 8, 2017
A.013 Correcting Bookkeeping and Cost Allocation Entries (APS 021)

Nov 22, 2005

Aug 16, 2019
A.014 Cost Allocation From Temporary Administrative and Support Appropriations (APS 025)

Nov 22, 2005

Aug 16, 2019
A.015 Deposit of Sales Taxes Collected by State Agencies (APS 008)

Nov 22, 2005

Aug 16, 2019
A.016 Revenue Deposits Intended to Increase Appropriation Authority (APS 007)

Nov 22, 2005

Aug 16, 2019
A.017 Earned Federal Funds and Indirect Cost Reimbursements to the General Revenue Fund (APS 023)

Nov 22, 2005

Aug 16, 2019
A.019 Encumbrance Report and Lapsing of Appropriations (APS 018)

Nov 22, 2005

Sep 21, 2018
A.020 Establishing Appropriations by Method of Finance, Rider and Capital Budget Schedules

Jun 17, 2005

Jun 21, 2019
A.021 Sources of Revenue Required to Pay Benefit Cost (APS 001)

Nov 22, 2005

Aug 16, 2019
A.022 General Revenue Reimbursement for Statewide Allocated Costs

Nov 1, 2005

Dec 14, 2018
A.028 Interagency Payments and Receipts for Goods and Services (APS 014)

Nov 22, 2005

Aug 16, 2019
A.031 USAS Profile Review and Cleanup Procedures

Sep 1, 1993

May 25, 2018
A.032 Proceeds from the Sale of Surplus Property

Oct 31, 2005

Aug 16, 2019
A.033 Refunding Deposits (APS 013)

Oct 31, 2005

Aug 16, 2019
A.034 Reimbursing Retirement Contributions and Insurance Premiums (APS 005)

Nov 22, 2005

Aug 16, 2019
A.035 Reimbursements for Unemployment Compensation Payments (APS 003)

Nov 22, 2005

Sep 8, 2017
A.036 Reporting Requirements for Annual Financial Reports of State Agencies and Universities

Sep 1, 1993

Aug 9, 2019
A.040 Processing Requirements for Various Tuition Set-Aside Funds

Aug 18, 2004

May 5, 2017
A.042 Salary Benefit Appropriation Allocations (APS 019)

Nov 22, 2005

Aug 16, 2019
A.043 Processing Third-Party Transactions in USAS for Payment/Travel Cards, Direct Bill Payments and Reimbursements (login required)

Nov 16, 2004

May 17, 2018
A.044 Travel Advance Account and Petty Cash Account (APS 010)

Nov 22, 2005

Sep 8, 2017
A.045 USAS Balances for Imprest, Petty Cash and Travel Advance Accounts

Jun 24, 2005

Jun 14, 2019
A.046 Funds Consolidation: Limits on New General Revenue Accounts, Special Funds and Dedications of Revenue

Jun 26, 2007

Jul 19, 2019
A.047 Processing Supplemental Appropriations and Reductions

Mar 10, 2010

Jun 14, 2019
B.002 Recovery of Certain State Agency Overpayments

Apr 11, 2006

Mar 16, 2018
B.005 USAS Accounting and Payment Control

Mar 24, 2008

May 29, 2012
B.006 Hotel Occupancy Tax Quarterly Refund

May 9, 2008

Nov 26, 2018
B.007 Expenditure Approvals and Certification

Feb 11, 2009

Apr 3, 2009
B.011 Entering Higher Education Expenditure Activity Into USAS for USAS/ABEST Reconciliation

Jul 30, 2010

Sep 7, 2018
C.001 Accounting for Uncollectible Accounts (APS 027)

Nov 22, 2005

Sep 8, 2017
C.020 State Property Accounting Requirements for Institutions of Higher Education

Aug 25, 2011

Aug 22, 2014
C.021 Fiscal Management Agency Contacts Update Process

May 4, 2012

May 28, 2019
D.002 Statewide Payroll/Personnel Reports Guide

Apr 1, 2007

May 31, 2019
D.004 Confidential Information Must be Encrypted Before Emailing to Fiscal Management

May 6, 2011

Mar 29, 2019
D.005 Deposit of Funds Held in Suspense

Aug 23, 2013

Aug 23, 2013
E.001 USAS Procedures for 1099 Reporting

May 12, 2004

Nov 2, 2018
E.023 USAS and CAPPS Financials Invoice Number Field Requirements

Sep 25, 1998

Oct 5, 2018
E.030 Payroll Due Dates and Direct Deposit Schedule

Jul 21, 2005

May 17, 2019
E.037 Reporting of State Debts and Hold Offset Procedures (APS 028)

Nov 28, 2005

Sep 8, 2017
E.041 Settlement and Judgment Processing Guidelines

Jun 3, 2004

Nov 1, 2018
E.045 USAS and CAPPS Financials Confidentiality Indicator

Jul 28, 1999

Feb 8, 2019
F.003 HRIS Compliance Reports

Jun 8, 1999

Jul 10, 2006
F.005 Annual Report (Statewide Hiring Practices for the Fiscal Year)

Aug 1, 2004

Apr 5, 2019
F.008 Changes to Article IX of the GAA and Other Bills of Interest to State Agencies

Oct 10, 2005

Aug 16, 2019
F.016 Equal Employment Opportunity Report - Hiring Practices for the Fiscal Year for State Agencies and Institutions

Jan 13, 2005

Apr 5, 2019
F.017 Guidelines for the Salary Increase for Certain State Employees

Aug 15, 2005

Aug 14, 2015
F.021 Legislative Changes Affecting Salary Administration, 85th Legislature

Aug 15, 2005

Aug 9, 2019
F.027 Texas Payroll/Personnel Resource (Payroll Policies and Procedures)

Aug 1, 2004

Apr 9, 2018
F.031 Salary Supplements Paid From Sources Other Than Appropriated Funds

Aug 1, 2005

Jul 26, 2019
F.033 State Employee Charitable Campaign Participation

Aug 1, 2004

Sep 28, 2018
F.034 Statewide Terminations Reported to Employees Retirement System

Oct 23, 2007

Oct 23, 2007
F.035 Benefit Replacement Pay Leveling Election

Oct 31, 2005

Oct 19, 2018
F.038 Veteran Workforce Summary Reports and Veteran Complaint Reporting

May 31, 2005

Nov 16, 2018
F.039 ACA 1094-C and 1095-C Reporting Requirements

Nov 20, 2015

Dec 4, 2018
F.040 Emergency Leave Reporting Requirements

Sep 8, 2017

Aug 9, 2019
G.001 Building Componentization Guidelines - Higher Ed

Sep 1, 2001

Nov 1, 2011
G.003 Equal Employment Opportunity (EEO)-4 Report

Jul 20, 2006

Jul 8, 2019
G.004 Where the Money Goes Requirements

Aug 8, 2007

Mar 14, 2016
G.005 Textravel

Sep 24, 2008

Dec 21, 2018
I.005 Expendit

Jul 1, 2004

Jul 26, 2019
I.008 USAS Comptroller Object Codes That Require Pre-Payment Audit and/or Descriptive/Legal Text for Purchase Documents

Jan 4, 2001

Jul 31, 2012
J.001 Electronic Processing of Revenues and Expenditures, Including Texas.gov Portal Activity (APS 029)

Nov 22, 2005

Aug 16, 2019
K.005 Security Coordinator Reference (security coordinator login required)

Jan 1, 1993

May 3, 2018
K.009 Semiannual Verification of Users' Security Access Levels (security coordinator login required)

Feb 22, 2006

Sep 24, 2018
K.011 Accounting for Natural Disaster Relief Efforts

Sep 18, 2008

Aug 31, 2017
K.014 Tracking Expenditures and Revenues Related to Natural Disaster Relief Efforts

Dec 11, 2017

Jan 8, 2018
K.015 Access Requirements for Comptroller Systems

May 28, 2019

May 28, 2019
L.003 Coding Requirements for Return-to-Work Retiree Payroll-Related Expenses

Jul 29, 2009

Sep 5, 2012
L.004 Confidential Employee Information for Open Records Requests Requiring Agency Input

Jul 31, 2009

Sep 12, 2018
L.005 Specialty License Plate Revenue: Changes to Certain General Revenue Dedicated Accounts

Aug 9, 2013

Aug 21, 2015
M.003 HRIS Higher Education Reporting Procedures for Reappointments

Jun 30, 2005

Jul 12, 2019
M.004 HRIS Online Inquiry and Entry Guide - Higher Education

Nov 1, 2000

Sep 14, 2012
M.005 HRIS Reporting Requirements - Higher Education

Nov 1, 2000

May 8, 2017
M.009 Authorization and Request Process for Data Changes to Statewide Payroll/Personnel Systems

Jan 23, 2003

Apr 26, 2019
N.005 SPA Process User's Guide

Sep 3, 1996

Dec 6, 2018
N.006 Depreciating Professional, Academic, and Research Library Books and Materials

Jul 18, 2005

Jul 18, 2005
N.007 Requirements for Transmitting Comptroller Information Over Public Networks and Downloading Mainframe Reports Using Secure File Transfer Protocol SFTP (login required)

May 9, 2006

May 1, 2017
N.008 SPA Fiscal Year-End Close Process

Jul 15, 2009

Jun 29, 2018
N.009 Daily Generation of SPA Ad Hoc Reports (login required)

Apr 27, 2010

May 13, 2011
N.010 Procedures for Agencies Using Statewide Financial Systems (SFS) Web Services (login required)

Aug 2, 2019

Aug 2, 2019
O.001 Letter of Authorization for SPRS Payroll Overrides

Apr 13, 2004

Mar 14, 2013
O.002 SPRS Fiscal Year-End Processing Instructions

Jul 27, 2005

Jul 8, 2019
O.003 SPRS User Guide

Jun 1, 2002

Jan 29, 2016
P.004 Payment Cards for Payroll Net Pay (Paycards)

Feb 25, 2011

Jun 27, 2016
P.005 Payroll Contribution for Group Health Insurance

Jul 29, 2011

Aug 30, 2013
P.006 Additional Payroll Retirement Contribution (2013)

Aug 2, 2013

Aug 2, 2013
P.007 TexPayment Resource (TINS info; hold procedures; other payment-related policies and procedures)

May 12, 2017

Feb 15, 2019
Q.001 USAS Internal Transaction File Maintenance and Super Security Delete Process

Feb 14, 2001

Jul 26, 2019
Q.004 USAS Annual Close Process

Aug 1, 1992

Jul 8, 2019
Q.006 USAS Deposit Default Processing

May 23, 2005

Jan 10, 2019
Q.007 USAS Profile Rollover

Jun 15, 2005

May 24, 2019
Q.008 USAS User's Manual

Feb 3, 1992

Dec 1, 1995
Q.009 Texas Comptroller Manual of Accounts

Sep 1, 2013

Jul 19, 2019
Q.010 USAS Coding Instructions

Dec 1, 1997

May 8, 2017
Q.011 USAS Interface Manual (login required)

Sep 1, 1993

Jan 10, 2014
Q.012 USAS Reference

Feb 3, 1992

Mar 8, 2019
Q.013 USAS Reports Guide

Dec 5, 1997

Dec 5, 1997
Q.014 USAS T-Code Reference Guide

Sep 1, 1993

Mar 8, 2019
Q.016 Change in Recording Administrative and Civil Penalties

Aug 1, 2014

Aug 1, 2014
R.013 USPS Archive Policy and Process

Mar 15, 2000

Feb 22, 2011
R.014 USPS Calendar Year-End Close Process

Nov 4, 2005

Nov 9, 2018
R.016 USPS Fiscal Year-End Close Process

Jul 20, 2005

Jul 19, 2019
R.017 USPS Process Guide

Jul 1, 2005

Aug 31, 2018
R.019 USPS Interface Manual (login required)

Dec 16, 2005

Aug 31, 2018
R.020 USPS Reports Guide

Dec 16, 2005

Aug 31, 2018
R.021 USPS Quick Reference Guides

Aug 4, 2008

Jan 30, 2012
R.022 Reason Code Resources and Classification Salary Schedules

Sep 1, 1993

Aug 9, 2019
S.001 Hotel Occupancy Tax, Agency Refunds

Aug 30, 1995

Nov 26, 2018
S.009 Requirements for Local Operating Funds and Associated Local Funds

Sep 14, 2012

Sep 28, 2018
S.010 Requirement to Publish Purpose of State Grants

Aug 2, 2013

Jul 21, 2015
T.001 CAPPS Financials Year-End Processing Instructions

Jul 2, 2015

Jul 8, 2019
T.002 CAPPS Security Role Documentation (login required)

Aug 2, 2016

Aug 2, 2016
T.003 CAPPS HR/Payroll Fiscal Year-End Processing Instructions

July 15, 2016

Jul 12, 2019

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