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Fiscal Policies and Procedures (Chronological)

Updated Issued Title Document Index
Oct. 9, 2024 Feb. 22, 2006 Semiannual Verification of Users’ Security Access Levels (security coordinator login required) K.009
Oct. 1, 2024 Aug. 1, 2004 Texas Payroll/Personnel Resource (Payroll Policies and Procedures) F.027
Oct. 1, 2024 Sept. 1, 1993 Reporting Requirements for Annual Financial Reports of State Agencies and Universities A.036
Sept. 27, 2024 Jan. 13, 2005 Equal Employment Opportunity Report - Hiring Practices for the Fiscal Year for State Agencies and Institutions F.016
Sept. 13, 2024 Sept. 24, 2008 Textravel G.005
Sept. 13, 2024 May 12, 2017 TexPayment Resource (TINS info; hold procedures; other payment-related policies and procedures) P.007
Sept. 13, 2024 Aug. 1, 2004 Annual Report (Statewide Hiring Practices for the Fiscal Year) F.005
Sept. 6, 2024 Nov. 22, 2005 Reimbursements for Unemployment Compensation Payments (APS 003) A.035
Aug. 30, 2024 July 30, 2010 Entering Higher Education Expenditure Activity in USAS for USAS/ABEST Reconciliation B.011
Aug. 30, 2024 Aug. 1, 2004 State Employee Charitable Campaign Participation F.033
Aug. 23, 2024 Sept. 8, 2017 Emergency Leave Reporting Requirements F.040
Aug. 22, 2024 Aug. 1, 2014 Recording Administrative and Civil Penalties Q.016
Aug. 16, 2024 Sept. 3, 1996 SPA Process User’s Guide N.005
Aug. 9, 2024 July 1, 2004 Expendit I.005
Aug. 1, 2024 Sept. 1, 1993 Reason Code Resources and Classification Salary Schedules R.022
July 12, 2024 July 8, 2004 Annual Estimate of Optional Retirement Program (ORP) State Contributions A.003
July 12, 2024 June 30, 2005 HRIS Higher Education Reporting Procedures for Reappointments M.003
July 12, 2024 Feb. 14, 2001 USAS Internal Transaction File Maintenance and Super Security Delete Process Q.001
June 28, 2024 July 15, 2016 CAPPS HR/Payroll Fiscal Year-End Processing Instructions T.003
June 28, 2024 July 15, 2009 SPA Fiscal Year-End Close Process N.008
June 28, 2024 July 27, 2005 SPRS Fiscal Year-End Processing Instructions O.002
June 28, 2024 Aug. 1, 1992 USAS Annual Close Process Q.004
June 21, 2024 June 17, 2005 Establishing Appropriations by Method of Finance, Rider, Capital Budget and Transfer Schedules A.020
June 14, 2024 Apr. 11, 2006 Recovery of Certain State Agency Overpayments B.002
June 7, 2024 June 24, 2005 USAS Balances for Imprest, Petty Cash and Travel Advance Accounts A.045
May 24, 2024 June 15, 2005 USAS Profile Rollover Q.007
May 24, 2024 Sept. 1, 1993 USAS Profile Review and Cleanup Procedures A.031
May 10, 2024 July 21, 2005 Payroll Due Dates and Direct Deposit Schedules E.030
May 7, 2024 Nov. 1, 2005 General Revenue Reimbursement for Statewide Allocated Costs A.022
Mar. 28, 2024 Dec. 1, 1997 USAS Coding Instructions Q.010
Mar. 28, 2024 Sept. 1, 1993 USAS Interface Manual (login required) Q.011
Mar. 28, 2024 Feb. 3, 1992 USAS Reference Q.012
Mar. 1, 2024 May 5, 2020 Coronavirus Relief Federal Funding Accounting Policy for the State of Texas A.048
Jan. 19, 2024 Sept. 1, 1993 USAS T-Code Reference Guide Q.014
Jan. 12, 2024 Sept. 1, 2013 Texas Comptroller Manual of Accounts Q.009
Jan. 10, 2024 Apr. 1, 2007 Statewide Payroll/Personnel Reports Guide D.002
Dec. 11, 2023 Nov. 22, 2005 Benefits Proportional by Method of Finance (APS 011) A.010
Dec. 1, 2023 Nov. 20, 2015 ACA 1094-C and 1095-C Reporting Requirements F.039
Nov. 17, 2023 Nov. 22, 2005 Earned Federal Funds and Indirect Cost Reimbursements to the General Revenue Fund (APS 023) A.017
Nov. 17, 2023 May 31, 2005 Military Workforce Summary Reports and Military Complaint Reporting F.038
Nov. 3, 2023 Jan. 1, 1993 Security Coordinator Reference (security coordinator login required) K.005
Oct. 27, 2023 May 12, 2004 USAS Procedures for 1099 Reporting E.001
Oct. 25, 2023 Jan. 7, 2022 Tax Implications of the Family Leave Pool A.049
Oct. 13, 2023 Oct. 31, 2005 Benefit Replacement Pay (BRP) Leveling Election F.035
Oct. 9, 2023 May 9, 2008 Hotel Occupancy Tax Quarterly Refund B.006
Sept. 22, 2023 May 23, 2005 USAS Deposit Default Processing Q.006
Sept. 22, 2023 June 1, 2002 SPRS User Guide O.003
Sept. 15, 2023 Nov. 22, 2005 Interagency Payments and Receipts for Goods and Services (APS 014) A.028
Sept. 8, 2023 Nov. 22, 2005 Encumbrance Reporting and Lapsing of Appropriations (APS 018) A.019
Sept. 8, 2023 Nov. 22, 2005 Accounting for Uncollectible Accounts (APS 027) C.001
Sept. 8, 2023 Nov. 22, 2005 Capital Budget Rider Appropriations (APS 026) A.012
Sept. 8, 2023 Nov. 22, 2005 Travel Advance Account and Petty Cash Account (APS 010) A.044
Sept. 1, 2023 Nov. 1, 2000 HRIS Online Inquiry and Entry Guide - Higher Education M.004
Aug. 18, 2023 Nov. 22, 2005 Electronic Processing of Revenues and Expenditures, Including Texas.gov Portal Activity (APS 029) J.001
Aug. 18, 2023 Nov. 28, 2005 Reporting of State Debts and Hold Offset Procedures (APS 028) E.037
Aug. 18, 2023 Nov. 22, 2005 Cost Allocation From Temporary Administrative and Support Appropriations (APS 025) A.014
Aug. 18, 2023 Nov. 22, 2005 Correcting Bookkeeping and Cost Allocation Entries (APS 021) A.013
Aug. 18, 2023 Nov. 22, 2005 Salary Benefit Appropriation Allocations (APS 019) A.042
Aug. 18, 2023 Nov. 22, 2005 Deposit of Sales Taxes Collected by State Agencies (APS 008) A.015
Aug. 18, 2023 Nov. 22, 2005 Reimbursing Retirement Contributions and Insurance Premiums (APS 005) A.034
Aug. 18, 2023 Nov. 22, 2005 Sources of Revenue Required to Pay Benefit Cost (APS 001) A.021
Aug. 18, 2023 Oct. 31, 2005 Refunding Deposits (APS 013) A.033
Aug. 18, 2023 Nov. 22, 2005 Revenue Deposits Intended to Increase Appropriation Authority (APS 007) A.016
Aug. 11, 2023 Oct. 10, 2005 Changes to Article IX of the GAA and Other Bills of Interest to State Agencies F.008
Aug. 9, 2023 Aug. 15, 2005 Appropriations for the Salary Increase Allocation for Certain State Positions A.009
Aug. 4, 2023 Aug. 15, 2005 Legislative Changes Affecting Salary Administration F.021
July 28, 2023 Oct. 31, 2005 Proceeds from the Sale of Surplus Property A.032
July 21, 2023 Aug. 1, 2005 Salary Supplements Paid From Sources Other Than Appropriated Funds F.031
July 14, 2023 June 26, 2007 Funds Consolidation: Limits on New General Revenue Accounts, Special Funds and Dedications of Revenue A.046
June 30, 2023 July 2, 2015 CAPPS Financials Year-End Processing Instructions T.001
June 30, 2023 July 20, 2006 Equal Employment Opportunity (EEO)-4 Report G.003
June 26, 2023 Mar. 10, 2010 Processing Supplemental Appropriations and Reductions A.047
June 23, 2023 Aug. 15, 2005 Guidelines for the Salary Increase for Certain State Positions F.017
Apr. 26, 2023 Aug. 8, 2007 Transparency Requirements: State Revenue and Spending Tools G.004
Apr. 21, 2023 Jan. 23, 2003 Authorization and Request Process for Data Changes to Statewide Payroll/Personnel Systems M.009
Feb. 24, 2023 May 6, 2011 Confidential Information Must Be Encrypted Before Emailing to Fiscal Management D.004
Jan. 13, 2023 June 3, 2004 Settlement and Judgment Processing Guidelines E.041
Nov. 10, 2022 Sept. 14, 2012 Requirements for Local Operating Funds and Associated Local Funds S.009
Sept. 16, 2022 Dec. 11, 2017 Tracking Expenditures and Revenues Related to Disaster Relief Efforts K.014
Sept. 8, 2022 Feb. 25, 2011 Pay Cards for Payroll/Retirement Payments P.004
Aug. 30, 2022 Apr. 27, 2010 Daily Generation of SPA Ad Hoc Reports (login required) N.009
Nov. 15, 2021 Sept. 25, 1998 USAS and CAPPS Financials Invoice Number Field Requirements E.023
Sept. 9, 2021 Nov. 16, 2004 Processing Third-Party Transactions in USAS for Payment/Travel Cards, Direct Bill Payments and Reimbursements (login required) A.043
June 21, 2021 Jan. 4, 2001 USAS Comptroller Objects That Require Pre-Payment Audit and/or Descriptive/Legal Text for Purchase Documents I.008
June 16, 2021 May 9, 2006 Requirements for Transmitting Comptroller Information Over Public Networks and Downloading Mainframe Reports Using Secure File Transfer Protocol SFTP (login required) N.007
June 8, 2021 July 1, 2005 USPS Process Guide R.017
Oct. 6, 2020 Aug. 2, 2016 CAPPS Security Role Documentation (login required) T.002
Aug. 21, 2020 May 28, 2019 Access Requirements for Comptroller Systems K.015
May 8, 2020 Dec. 16, 2005 USPS Reports Guide R.020
May 8, 2020 Nov. 1, 2000 HRIS Reporting Requirements - Higher Education M.005
Mar. 17, 2020 Sept. 18, 2008 Accounting for Disaster Relief Efforts K.011
Feb. 7, 2020 July 28, 1999 USAS and CAPPS Financials Confidentiality Indicator E.045
Nov. 1, 2019 July 31, 2009 Confidential Employee Information for Open Records Requests L.004
Aug. 2, 2019 Aug. 2, 2019 Procedures for Agencies Using Statewide Financial Systems (SFS) Web Services (login required) N.010
May 28, 2019 May 4, 2012 Fiscal Management Agency Contacts Update Process C.021
Nov. 26, 2018 Aug. 30, 1995 Hotel Occupancy Tax, Agency Refunds S.001
May 5, 2017 Aug. 18, 2004 Processing Requirements for Various Tuition Set-Aside Funds A.040
Oct. 20, 2016 Aug. 2, 2013 Requirement to Publish Purpose of State Grants S.010
Aug. 21, 2015 Aug. 9, 2013 Specialty License Plate Revenue: Changes to Certain General Revenue Dedicated Accounts L.005
Aug. 22, 2014 Aug. 25, 2011 State Property Accounting Requirements for Institutions of Higher Education C.020
Aug. 30, 2013 July 29, 2011 Payroll Contribution for Group Health Insurance P.005
Aug. 23, 2013 Aug. 23, 2013 Deposit of Funds Held in Suspense D.005
Aug. 2, 2013 Aug. 2, 2013 Additional Payroll Retirement Contribution (2013) P.006
Mar. 14, 2013 Apr. 13, 2004 Letter of Authorization for SPRS Payroll Overrides O.001
Sept. 5, 2012 July 29, 2009 Coding Requirements for Return-to-Work Retiree Payroll-Related Expenses L.003
May 29, 2012 Mar. 24, 2008 USAS Accounting and Payment Control B.005
Nov. 1, 2011 Sept. 1, 2001 Building Componentization Guidelines - Higher Ed G.001
Apr. 3, 2009 Feb. 11, 2009 Expenditure Approvals and Certification B.007
Oct. 23, 2007 Oct. 23, 2007 Statewide Terminations Reported to Employees Retirement System F.034
July 10, 2006 June 8, 1999 HRIS Compliance Reports F.003
July 18, 2005 July 18, 2005 Depreciating Professional, Academic, and Research Library Books and Materials N.006
Dec. 5, 1997 Dec. 5, 1997 USAS Reports Guide Q.013
Dec. 1, 1995 Feb. 3, 1992 USAS User's Manual Q.008