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Authorization and Request Process for Data Changes to Statewide Payroll/Personnel Systems

Issued: Jan. 23, 2003
Updated: April 21, 2023 – View Changes

FPP M.009


Applicable to

State agencies and institutions of higher education.


Only properly authorized employees may request data changes to the statewide payroll and personnel systems:

  • Human Resource Information System (HRIS)
  • Standardized Payroll/Personnel Reporting System (SPRS)
  • Uniform Statewide Payroll/Personnel System (USPS)
  • Centralized Accounting and Payroll/Personnel System (CAPPS)

The Texas Comptroller of Public Accounts has a statewide biennial update process for authorizing employees to request data changes.

Revocations and additional authorizations may be made at any time.

Updates due by May 31, 2023

By May 31, 2023, each agency and institution of higher education must submit names of authorized employees according to the Authorizing Employees to Request Data Changes to Statewide Payroll/Personnel Systems instructions in this fiscal policy and procedure (FPP).

All authorizations previously on file will expire on May 31, 2023.

Beginning June 1, 2023, only newly authorized state employees may request data changes.

Changes to This Document
Date Updates
04/21/2023 Revised dates for 2023
04/23/2021 Revised dates for 2021
04/26/2019 Revised dates for 2019; updated contact information
04/28/2017 Revised dates for 2017