Authorization and Request Process for Data Changes to Statewide Payroll/Personnel Systems
Requesting Data Changes to Statewide Payroll/Personnel Systems
When an agency cannot change data in HRIS, SPRS, USPS or CAPPS, an authorized employee may submit a Letter of Authorization for Data Changes form (73-313) PDF requesting the Comptroller’s office to make the change.
Note: See Authorizing Employees to Request Data Changes to Statewide Payroll/Personnel Systems in this FPP for the procedure to authorize employees to request changes.
Preparing a request
To request system data changes, you must use the Letter of Authorization for Data Changes form (73-313) PDF. The Comptroller’s office will not accept any other written or electronic document.
|1||Download and complete every field on the
Letter of Authorization for Data Changes form (73-313) PDF
To specify the priority level on the form, check the appropriate box for either urgent or regular processing. A Letter of Authorization (LOA) is considered urgent when:
Note: The Comptroller’s office completes urgent requests within 12 system hours and regular requests within 24 system hours.
|2||Assemble and attach all documentation that explains or justifies the need for your requested system changes. This helps the LOA processor understand the changes.
|3||Fax the form and supporting documentation to the number at the bottom of the form.|
Comptroller’s office approval
For each request, the Comptroller’s office:
- Verifies the signature and
- Reviews the form and supporting documentation to ensure the payment is consistent with state payroll and personnel policies and procedures.
|If the request is …||the Comptroller’s office…|
|disapproved,||contacts the submitter with an explanation of why it was not approved.|
|approved,||completes the change and, if it is a back payment of compensation, notifies the agency to initiate payment.|