Confidential Information Must Be Encrypted Before Emailing to Fiscal Management
Issued: May 6, 2011
Updated: March 22, 2019 – View Changes
For questions, contact:
State agencies and institutions of higher education
State agencies and institutions of higher education may need to send documents to the Fiscal Management Division that contain confidential information such as:
- Social Security numbers
- Birth dates
- Direct deposit information
- Net pay
- Warrant numbers
Do not use email to communicate confidential information. Email is not a secured transmission. You must provide an encrypted attachment for any confidential information sent via email, as prescribed by your agency’s information security policy.
Common encryption methods include:
- Microsoft Office encryption with password protection
- Encrypted PDF
Provide passwords to unlock the encrypted information in a separate email or over the phone.
A fax transmission of confidential information is also acceptable.
For your agency’s approved information security policies and procedures, contact your Information Security Office.
|03/22/2019||Made clarifying edits|
|04/27/2018||Made edits for clarity|
|04/28/2017||Made edits for clarity|