Correcting Bookkeeping and Cost Allocation Entries (APS 021)
Issued: Nov. 22, 2005
Updated: Aug. 18, 2017 – View Changes
June 30, 2019
Cost Allocation Entries and Bookkeeping Errors for the Third Quarter Should Be Corrected in USAS
Oct. 30, 2019
Cost Allocation Entries and Bookkeeping Errors for the Final Quarter Should Be Corrected in USAS
Dec. 30, 2019
Cost Allocation Entries and Bookkeeping Errors for the First Quarter Should Be Corrected in USAS
March 30, 2020
Cost Allocation Entries and Bookkeeping Errors for the Second Quarter Should Be Corrected in USAS
For general policy or USAS questions, please contact your agency’s appropriation control officer.
For CAPPS questions, please contact your agency’s CAPPS support staff.
Authorized agency support staff may contact the CAPPS Help Desk at (512) 463-CAPP (2277) for additional assistance.
This APS is being updated to reflect changes made by the 86th Legislature.
The updated version will be available soon (by late August).
State agencies and institutions of higher education depositing, transferring or expending funds in or with the state treasury.
State agencies should correct cost allocation entries in the Uniform Statewide Accounting System (USAS) within 30 days after the first three fiscal quarters and within 60 days following fiscal year end. Clerical or bookkeeping errors should be corrected as soon as the agency is aware of them. Special attention should be paid to correcting entries made in the final quarter of the fiscal year to make sure they post in the correct fiscal period.
Government Code, Section 403.011; General Appropriations Act (GAA), Article IX, Sections 6.14, 6.15, 6.19, 85th Legislature, Regular Session.
This icon indicates information applicable to the Centralized Accounting and Payroll/Personnel System (CAPPS).
|08/18/2017||Updated through the acts of the 85th Legislature, Regular Session|
|08/21/2015||Updated through the acts of the 84th Legislature, Regular Session; added CAPPS information|
|08/30/2013||Updated through the acts of the 83rd Legislature, Regular Session|
|08/26/2011||Updated through the acts of the 82nd Legislature, Regular Session|