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Correcting Bookkeeping and Cost Allocation Entries (APS 021)

Issued: Nov. 22, 2005
Updated: Aug. 16, 2019 – View Changes

FPP A.013

Details

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Resources

Calendar

Oct. 30, 2019

Cost Allocation Entries and Bookkeeping Errors for the Final Quarter Should Be Corrected in USAS

Dec. 30, 2019

Cost Allocation Entries and Bookkeeping Errors for the First Quarter Should Be Corrected in USAS

March 30, 2020

Cost Allocation Entries and Bookkeeping Errors for the Second Quarter Should Be Corrected in USAS

June 30, 2020

Cost Allocation Entries and Bookkeeping Errors for the Third Quarter Should Be Corrected in USAS

Contact

For general policy or USAS questions, please contact your agency’s appropriation control officer.

CAPPS

For CAPPS questions, please contact your agency’s CAPPS support staff.

Authorized agency support staff may contact the CAPPS Help Desk at (512) 463-CAPP (2277) for additional assistance.

Overview

Applicable to

State agencies and institutions of higher education depositing, transferring or expending funds in or with the state treasury.

Policy

State agencies should correct cost allocation entries in the Uniform Statewide Accounting System (USAS) within 30 days after the first three fiscal quarters and within 60 days following fiscal year end. Clerical or bookkeeping errors should be corrected as soon as the agency is aware of them. Special attention should be paid to correcting entries made in the final quarter of the fiscal year to make sure they post in the correct fiscal period.

Legal cite

Government Code, Section 403.011; General Appropriations Act (GAA), Article IX, Sections 6.14, 6.15, 6.19, 86th Legislature, Regular Session.

Legend

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This icon indicates information applicable to the Centralized Accounting and Payroll/Personnel System (CAPPS).

Changes to this Document
Date Updates
08/16/2019 Updated through the acts of the 86th Legislature, Regular Session
08/18/2017 Updated through the acts of the 85th Legislature, Regular Session
08/21/2015 Updated through the acts of the 84th Legislature, Regular Session; added CAPPS information
08/30/2013 Updated through the acts of the 83rd Legislature, Regular Session

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