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Glenn Hegar  ·  Texas Comptroller of Public Accounts

Correcting Bookkeeping and Cost Allocation Entries (APS 021)

FPP A.013

Agency Requirements for Cost Allocation Transactions

About these transactions

Agencies should complete cost allocation transactions within 30 days after the first, second and third fiscal year quarters, and within 60 days following the fiscal year end.

Note: These requirements are consistent with the time limits in Cost Allocation from Temporary Administrative and Support Appropriations (APS 025).


Correcting expenditures previously charged to temporary agency accounts requires transfers with T-codes 303 and 304. Correcting prior period transactions requires T-codes 366 and 367, which allow backdating of the transaction effective date.

Document type

Transactions must be entered using Document Type J.

Batch type

Batch Types 4, 5 or 8 can be used.

Note to CAPPS Agencies: CAPPS agencies are considered a reporting agency and allocations are reflected in CAPPS.

Glenn Hegar
Texas Comptroller of Public Accounts
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