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Glenn Hegar  ·  Texas Comptroller of Public Accounts

Veteran Workforce Summary Reports and Veteran Complaint Reporting

Issued: May 31, 2005
Updated: Nov. 17, 2017 – View Changes

FPP F.038

Overview

Applicable to

State agencies and institutions of higher education

PLEASE NOTE: The policy information on this Overview page is not intended for public community and junior colleges. See instead the Public Community/Junior Colleges Veteran Workforce Reporting Criteria area of this FPP for public community and junior colleges policy and reporting information.

Legend

CAPPS logo

This icon indicates information applicable to the Centralized Accounting and Payroll/Personnel System (CAPPS).

Policy for state agencies and institutions (except public community and junior colleges)

Background

The Veteran Workforce Summary Report compiles and analyzes information on the hiring and employment of veterans by Texas state agencies and institutions of higher education.

As required by Texas Government Code, Section 657.008 (c), the Comptroller’s office annually files this report with the Legislature following the fourth quarter of the fiscal year and before Dec. 1. Additionally, the report is distributed to other elected officials, the Texas Veterans Commission and the American Legion.

For agencies and institutions (except public community and junior colleges), the Veteran Workforce Summary Report is based on data submitted from one of the following Comptroller systems:

  • Human Resource Information System (HRIS)
  • Standardized Payroll/Personnel Reporting System (SPRS)
  • Uniform Statewide Payroll/Personnel System (USPS)
  • Centralized Accounting and Payroll/Personnel System (CAPPS)
CAPPS logo

CAPPS HR/Payroll Hub and Central agencies submit veteran data to SPRS to facilitate statewide reporting requirements. Corrections made in CAPPS are generated and sent to SPRS via an automated batch process when applicable.

The cumulative Veteran Workforce Summary Report for the entire fiscal year is also available online and includes the number of complaints received and complaints resolved relating to veteran employment decisions, as reported on the electronic Report Acknowledgment Form (see below sections for more on the form).

Receiving and correcting the quarterly report

Quarterly Veterans Workforce Summary Reports are sent to state agencies and institutions (except public community and junior colleges) via electronic file transfer (EFT) on the Forms Available dates listed in the calendar of this fiscal policy and procedure (FPP). As with the cumulative annual report, quarterly reports are available online.

Agencies and institutions have until the Forms Deadline quarterly dates listed in this FPP’s calendar to enter personnel maintenance or make corrections to HRIS, SPRS or USPS and have those entries reflected in the quarterly report.

Please note that no preliminary versions of this report are produced. Agencies and institutions should review the prior quarter’s Veteran Workforce Summary Report to determine if corrections are needed. Changes made after the report is generated are reflected in the following quarter’s report.

Summary Report Acknowledgment / Veteran Complaint Reporting Requirement

After receiving the quarterly report via EFT, agencies and institutions (except public community and junior colleges):

  1. Acknowledge to the Comptroller’s office the receipt of the quarterly Veteran Workforce Summary Report.
  2. Report the number of complaints received and complaints resolved relating to veteran employment decisions, for the quarter listed on the report [per Texas Government Code, Section 657.008(a)(3)].

Using the electronic Veteran Workforce Summary Report Acknowledgment Form

Agencies and institutions (except public community and junior colleges) must use the Comptroller’s electronic Veteran Workforce Summary Report Acknowledgment Form for the quarterly report acknowledgment and complaint reporting requirement (the form has areas for both). See the right-side Forms area of this FPP for the electronic acknowledgment form or for when the form will be available.

Submitting the quarterly form takes just a few steps:

  1. Access the form.
  2. Fill out all required fields.
  3. Click the Send button to complete the process.

Note: The electronic form will not send unless all required fields are filled out.

Note: This reporting requirement makes it critical for agencies to submit the quarterly Veteran Workforce Summary Report Acknowledgment Form to the Comptroller’s office by the deadline listed in the calendar.

Legal cite

Filing quarterly and annual veteran employment preferences reports with the Legislature: Texas Government Code Annotated, Section 657.008 (Vernon 2014 Supplement)

Changes to this Document
11/17/2017 Updated calendar through fiscal 2018. Added CAPPS to systems list.
10/18/2016 Updated per acts of the 84th Legislature, Regular Session, requiring public community and junior college reporting. Added new FPP section and reporting form; updated existing FPP and calendar through fiscal 2017.
11/20/2015 Updated per acts of the 84th Legislature, Regular Session (shift from calendar to fiscal year quarterly & annual reports)
03/20/2015 Updated FPP for clarity
03/21/2014 Updated calendar through fiscal 2015
10/04/2013 Updated calendar through fiscal 2014
07/03/2013 Updated calendar items to reflect upcoming deadlines
Glenn Hegar
Texas Comptroller of Public Accounts
Questions? Contact statewide.accounting@cpa.texas.gov
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