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Glenn Hegar  ·  Texas Comptroller of Public Accounts

Veteran Workforce Summary Reports and Veteran Complaint Reporting

FPP F.038

HRIS Veteran Workforce Summary Report Criteria

This quarterly report is available with your daily downloads.

VETERAN INDICATOR Field

Values Value Descriptions
Y
Yes: A Veteran
N
No: Not a Veteran
V
Veteran Preference
W
A Surviving Spouse
O
Orphan of a Veteran
U
Unknown

HRIS/SPRS/USPS INDICATOR Field

Values Value Descriptions
H
Data extracted from Human Resource
Information System

Report Criteria

  1. All employees hired during the report period are reflected in the New Hire figures.
  2. All employees that were employed during the report period are reflected in the Workforce figures.
  3. The veteran status reflected in the New Hire section is determined by the Veteran Indicator value reported at the time of hire.
  4. Reason Codes 010, 015, 017, 510 and 910 are used to determine New Hire status.

    Note: Higher education employees with Reason Code 510 will appear in the New Hire figures if the Effective Date of the hire date originally reported is changed to reflect a hire date that is within the report period.

  5. Employees with a Veteran Indicator value of V will be counted only once within the Veteran Preference figure and will be counted once in the Total Veterans figure on the Summary Report. The Detail Reports, however, will reflect a value of Y in the Veteran Indicator column and a value of V in the Veteran Preference column.
  6. Employees with a Veteran Indicator value of W or O will be counted only once within the Veteran Preference figure on the Summary Report. Employees with W or O are not counted in the Total Veteran figure. The Detail Reports, however, will reflect a value of N in the Veteran Indicator column and a value of W or O in the Veteran Preference column.
  7. Employees with a Veteran Indicator value of Y will be counted once within the Other Veteran figure and will be counted once in the Total Veterans figure on the Summary Report. The Detail Reports, however, will reflect a value of Y in the Veteran Indicator column and a value of N in the Veteran Preference column.
  8. Employees with a Veteran Indicator value of N or U will not be included in the Other Veteran or Veteran Preference figures on the Summary Report.
  9. A Veteran Indicator value of U must be reported on an employee's record when the employee does not return the veteran survey form to the agency.
  10. A newly hired employee, reported with a Veteran Indicator value of Y, N, V, W, O or U at the time of hire, will be listed on the Summary Report in the New Hire section and counted accordingly. A change to the Veteran Indicator value after the hire date but during the report period will be reflected only on the Summary Report in the Total Employee section and counted accordingly.
  11. The most current Veteran Indicator value reported within the report period will be used to determine an employee’s veteran status in the Workforce Detail and Summary Reports.
  12. Employee records will reflect an H in the HRIS/SPRS/USPS Indicator field, denoting from which system the data was extracted.
  13. The Total Veterans figure counts all employees with either a Y or a V. Employees with W or O are not counted in the Total Veteran figure.
  14. The Total Veterans column is the percentage of all institution or agency employees who are veterans.

The file format for the detail Extract File is shown below. If you need help entering data corrections or to request the Extract File via electronic file transfer, please contact your HRIS representative or call the Help Desk at (512) 463-4008.

Extract File Information

Record Length: 40  
Block Size: 24000  
Recording Format: FB  
     
Layout: Agency Number X(3)
  Social Security Number X(9)
  Name X(25)
  Vet Flag X(1)
  Vet Preference X(1)
  HRIS/SPRS/USPS Flag X(1)

This is a raw data file that allows agencies to write their own reconciliation programs and create custom reports.

Glenn Hegar
Texas Comptroller of Public Accounts
Questions? Contact statewide.accounting@cpa.texas.gov
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