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Glenn Hegar  ·  Texas Comptroller of Public Accounts

Veteran Workforce Summary Reports and Veteran Complaint Reporting

FPP F.038

Public Community and Junior Colleges Veteran Workforce Reporting Criteria

Policy for Public Community and Junior Colleges Veteran Workforce Reporting

Background

The Veteran Workforce Summary Report compiles and analyzes information on the hiring and employment of veterans by Texas state agencies and institutions of higher education, including public community and junior colleges.

As required by Texas Government Code, Section 657.008 (c), the Comptroller’s office annually files this report with the Legislature following the end of the fourth quarter of the fiscal year and before Dec. 1. Additionally, the report is distributed to other elected officials, the Texas Veterans Commission and the American Legion. The Comptroller’s office also provides the information online each quarter of the fiscal year.

Why are public community and junior colleges now required to report the appropriate information to the Comptroller’s office? This is due to changes to Chapter 657, Government Code, enacted during the 84th Legislature, Regular Session, in which the definition of state agency — specifically institutions of higher education — was changed to include public community and junior colleges for the purposes of reporting veteran preference hiring data only.

Reporting quarterly report data to the Comptroller’s office

The Veteran Workforce Summary Report is based on veteran hiring and employment data submitted quarterly to the Comptroller’s office. Public community and junior colleges are required to submit this data online to the Comptroller’s office using the electronic Veteran Workforce Reporting for Public Community/Junior Colleges form.

The form is made available quarterly on the home page of this fiscal policy and procedure (FPP), on the 16th of the month after the end of the fiscal quarter to be reported.

Example: The first fiscal quarter ends on Nov. 30. The first quarter electronic reporting form becomes available in this FPP on Dec. 16. (Note: Due to Dec. 16 falling on a Saturday this year, the first quarter form availability date was moved to the following Monday, Dec. 18.)

Quarterly reporting deadlines

Public community and junior colleges have until the quarterly reporting forms deadline listed in this FPP’s calendar to submit the required reporting information to the Comptroller’s office and have those entries reflected in the online quarterly report.

The reporting form deadline is typically the 23rd of the month after the end of the fiscal quarter to be reported — one week after the electronic reporting form is made available. (Note: For fiscal 2018, the regular first quarter reporting deadline (23rd) falls during the December holiday break. For public community and junior colleges, the reporting deadline date has been extended to Jan. 12).

Annual report availability

The cumulative Veteran Workforce Summary Report for the entire fiscal year is also available online and includes fiscal year totals for the number of complaints received and complaints resolved relating to veteran employment decisions, as reported on the electronic Reporting Form.

Veteran complaint reporting requirement

In addition to submitting the required data quarterly and having those entries reflected in the online quarterly report, public community and junior colleges are also required to report the number of complaints received and complaints resolved relating to veteran employment decisions for the quarter listed on the report, per Texas Government Code, Section 657.008(a)(3).

Both of these requirements are carried out on the electronic Veteran Workforce Reporting for Public Community/Junior Colleges form as described in the next section.

Using the electronic Veteran Workforce Reporting for Community/Junior Colleges form

Public community and junior colleges must use the Comptroller’s electronic Veteran Workforce Reporting for Public Community/Junior Colleges form made available quarterly in this FPP for:

  • Providing required quarterly and year-to-date veteran hiring and employment data to the Comptroller’s office.
  • Fulfilling the veteran complaint reporting requirement.

See the right-side Forms area on this FPP’s home page for the electronic form, or for the date the form will be made available.

Submitting the quarterly form takes just a few steps:

  1. Access the form
  2. Fill out all required fields
  3. Click the Send button to complete the process
Note: The electronic form will not send unless all required fields are filled out.
Note: This reporting requirement makes it critical for public community and junior colleges to submit the quarterly Veteran Workforce Reporting for Community/Junior Colleges Form to the Comptroller’s office by the deadline listed in the calendar.

FIELD DESCRIPTIONS for the Veteran Workforce Reporting for Public Community/Junior Colleges Form

First Quarter Veteran New Hires

1. Total New Hires

Report the total number of employees hired by the Public Community or Junior College during the report period (quarter being reported).

2. Total Other Vet New Hires

All employees hired by the Public Community or Junior College during the report period (quarter being reported) who advised that they were veterans but did not claim preference in hiring.

3. Total Pref Vet New Hires

All employees hired by the Public Community or Junior College during the report period (quarter being reported) who advised that they were entitled to claim preference in hiring under the enabling statute.

4. % Of Pref Vet New Hires

Percentage of employees hired by the Public Community or Junior College during the report period (quarter being reported) who reported as eligible for preference including Veterans entitled to preference, Surviving Spouses and Orphans of Veterans. Calculate the percentage by dividing the amount reported in the Total Pref Vet New Hires field by the amount reported in the Total New Hires field.

First Quarter Veteran Complaints

1. Complaints Received

Report the total number of complaints regarding Veterans Hiring Preference received by the public community or junior college during the reporting period.

2. Complaints Resolved

Report the total number of complaints regarding Veterans Hiring Preference resolved by the public community or junior college during the reporting period.

Fiscal Year-To-Date Veteran Employment

1. Total State Employees

Report the total number of employees who worked for the Public Community or Junior College during the Fiscal Year to date in the Total State Employees field.

2. Total Other Vet Employees

Report the total number of employees who worked for the Public Community or Junior College who advised that they are Veterans but have not claimed preference in hiring during the fiscal year-to-date.

3. Total Pref Vet Employees

Report the total number of employees who worked for the Public Community or Junior College during the fiscal year-to-date and who claimed preference in hiring as a Veteran, a Surviving Spouse or Orphan of Veteran eligible for a preference in hiring.

4. % Of Pref Vet Employee

Report the percentage of employees who worked for the Public Community or Junior College and who reported themselves as eligible for veteran’s preference, including those who claimed preference as a Surviving Spouse or Orphan of a Veteran during the fiscal year-to-date. Percentage is calculated by dividing the amount reported in the Total Pref Vet Employees field by the amount reported in the Total State Employees field.

5. Total Vets

Report the total number of employees who worked for Public Community or Junior College during the fiscal year-to-date and who either reported themselves as Veterans not claiming a preference in hiring or Veterans who claimed a preference in hiring. DO NOT include those who claim preference in hiring as a Surviving Spouse or Orphan of a Veteran.

6. % Of Vets Employed

Report the percentage of employees who worked for the Public Community or Junior College and who are reported as Total Other Vet Employees or Total Pref. Vet Employees during the fiscal year-to-date. DO NOT including those who claimed preference as a Surviving Spouse or Orphan of a Veteran. Percentage is calculated by dividing the amount reported in the Total Vets field by the amount reported in the Total State Employees field.

7. Variance From 20% Goal

Senate Bill 5, 84th Legislature, establishes a goal of 20 percent veteran employment. Compute the variance from the 20 percent goal by subtracting the amount in the % Of Vets Employed field from 20 percent.

Contact

For help preparing the public community or junior college form, contact Jonathan Judge at (512) 463-4034 or jonathan.judge@cpa.texas.gov.

Glenn Hegar
Texas Comptroller of Public Accounts
Questions? Contact statewide.accounting@cpa.texas.gov
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