| ACA 1094-C and 1095-C Reporting Requirements |
F.039 |
Nov. 20, 2015 |
Nov. 25, 2024 |
| Access Requirements for Comptroller Systems |
K.015 |
May 28, 2019 |
Aug. 21, 2020 |
| Accounting for Disaster Relief Efforts |
K.011 |
Sept. 18, 2008 |
March 17, 2020 |
| Accounting for Uncollectible Accounts (APS 027) |
C.001 |
Nov. 22, 2005 |
Sept. 8, 2023 |
| Additional Payroll Retirement Contribution (2013) |
P.006 |
Aug. 2, 2013 |
Aug. 2, 2013 |
| Annual Estimate of Optional Retirement Program (ORP) State Contributions |
A.003 |
July 8, 2004 |
July 11, 2025 |
| Annual Report (Statewide Hiring Practices for the Fiscal Year) |
F.005 |
Aug. 1, 2004 |
Sept. 12, 2025 |
| Appropriations for the Salary Increase Allocation for Certain State Positions |
A.009 |
Aug. 15, 2005 |
Aug. 9, 2023 |
| Authorization and Request Process for Data Changes to Statewide Payroll/Personnel Systems |
M.009 |
Jan. 23, 2003 |
April 21, 2023 |
| Benefit Replacement Pay (BRP) Leveling Election |
F.035 |
Oct. 31, 2005 |
Oct. 17, 2025 |
| Benefits Proportional by Method of Finance (APS 011) |
A.010 |
Nov. 22, 2005 |
Sept. 18, 2025 |
| Building Componentization Guidelines - Higher Ed |
G.001 |
Sept. 1, 2001 |
Nov. 1, 2011 |
| Capital Budget Rider Appropriations (APS 026) |
A.012 |
Nov. 22, 2005 |
Sept. 5, 2025 |
| CAPPS Financials Year-End Processing Instructions |
T.001 |
July 2, 2015 |
July 3, 2025 |
| CAPPS HR/Payroll Fiscal Year-End Processing Instructions |
T.003 |
July 15, 2016 |
Aug. 1, 2025 |
| CAPPS Security Role Documentation (login required) |
T.002 |
Aug. 2, 2016 |
Jan. 31, 2025 |
| Changes to Article IX of the GAA and Other Bills of Interest to State Agencies |
F.008 |
Oct. 10, 2005 |
Aug. 8, 2025 |
| Coding Requirements for Return-to-Work Retiree Payroll-Related Expenses |
L.003 |
July 29, 2009 |
Sept. 5, 2012 |
| Confidential Employee Information for Open Records Requests |
L.004 |
July 31, 2009 |
May 1, 2025 |
| Confidential Information Must Be Encrypted Before Emailing to Fiscal Management |
D.004 |
May 6, 2011 |
Feb. 24, 2023 |
| Coronavirus Relief Federal Funding Accounting Policy for the State of Texas |
A.048 |
May 5, 2020 |
March 1, 2024 |
| Correcting Bookkeeping and Cost Allocation Entries (APS 021) |
A.013 |
Nov. 22, 2005 |
Aug. 15, 2025 |
| Cost Allocation From Temporary Administrative and Support Appropriations (APS 025) |
A.014 |
Nov. 22, 2005 |
Aug. 15, 2025 |
| Daily Generation of SPA Ad Hoc Reports (login required) |
N.009 |
April 27, 2010 |
Aug. 30, 2022 |
| Deposit of Funds Held in Suspense |
D.005 |
Aug. 23, 2013 |
Aug. 23, 2013 |
| Deposit of Sales Taxes Collected by State Agencies (APS 008) |
A.015 |
Nov. 22, 2005 |
Aug. 15, 2025 |
| Depreciating Professional, Academic, and Research Library Books and Materials |
N.006 |
July 18, 2005 |
July 18, 2005 |
| Earned Federal Funds and Indirect Cost Reimbursements to the General Revenue Fund (APS 023) |
A.017 |
Nov. 22, 2005 |
Dec. 13, 2024 |
| Electronic Processing of Revenues and Expenditures, Including Texas.gov Portal Activity (APS 029) |
J.001 |
Nov. 22, 2005 |
Aug. 15, 2025 |
| Emergency Leave Reporting Requirements |
F.040 |
Sept. 8, 2017 |
Aug. 22, 2025 |
| Encumbrance Reporting and Lapsing of Appropriations (APS 018) |
A.019 |
Nov. 22, 2005 |
Sept. 5, 2025 |
| Entering Higher Education Expenditure Activity in USAS for USAS/ABEST Reconciliation |
B.011 |
July 30, 2010 |
Sept. 5, 2025 |
| Equal Employment Opportunity (EEO)-4 Report |
G.003 |
July 20, 2006 |
June 27, 2025 |
| Equal Employment Opportunity Report - Hiring Practices for the Fiscal Year for State Agencies and Institutions |
F.016 |
Jan. 13, 2005 |
Sept. 27, 2024 |
| Establishing Appropriations by Method of Finance, Rider, Capital Budget and Transfer Schedules |
A.020 |
June 17, 2005 |
June 20, 2025 |
| Expendit |
I.005 |
July 1, 2004 |
Aug. 8, 2025 |
| Expenditure Approvals and Certification |
B.007 |
Feb. 11, 2009 |
Aug. 20, 2025 |
| Fiscal Management Agency Contacts Update Process |
C.021 |
May 4, 2012 |
May 28, 2019 |
| Funds Consolidation: Limits on New General Revenue Accounts, Special Funds and Dedications of Revenue |
A.046 |
June 26, 2007 |
July 11, 2025 |
| General Revenue Reimbursement for Statewide Allocated Costs |
A.022 |
Nov. 1, 2005 |
July 17, 2025 |
| Guidelines for the Salary Increase for Certain State Positions |
F.017 |
Aug. 15, 2005 |
Aug. 1, 2025 |
| Hotel Occupancy Tax Quarterly Refund |
B.006 |
May 9, 2008 |
Oct. 22, 2024 |
| Hotel Occupancy Tax, Agency Refunds |
S.001 |
Aug. 30, 1995 |
Nov. 26, 2018 |
| HRIS Compliance Reports |
F.003 |
June 8, 1999 |
July 10, 2006 |
| HRIS Higher Education Reporting Procedures for Reappointments |
M.003 |
June 30, 2005 |
July 11, 2025 |
| HRIS Online Inquiry and Entry Guide - Higher Education |
M.004 |
Nov. 1, 2000 |
Sept. 1, 2023 |
| HRIS Reporting Requirements - Higher Education |
M.005 |
Nov. 1, 2000 |
May 8, 2020 |
| Interagency Payments and Receipts for Goods and Services (APS 014) |
A.028 |
Nov. 22, 2005 |
Aug. 15, 2025 |
| Legislative Changes Affecting Salary Administration |
F.021 |
Aug. 15, 2005 |
Aug. 8, 2025 |
| Letter of Authorization for SPRS Payroll Overrides |
O.001 |
April 13, 2004 |
March 14, 2013 |
| Military Workforce Summary Reports and Military Complaint Reporting |
F.038 |
May 31, 2005 |
Nov. 15, 2024 |
| Pay Cards for Payroll/Retirement Payments |
P.004 |
Feb. 25, 2011 |
Sept. 8, 2022 |
| Payroll Contribution for Group Health Insurance |
P.005 |
July 29, 2011 |
Aug. 30, 2013 |
| Payroll Due Dates and Direct Deposit Schedules |
E.030 |
July 21, 2005 |
May 10, 2024 |
| Procedures for Agencies Using Statewide Financial Systems (SFS) Web Services (login required) |
N.010 |
Aug. 2, 2019 |
Aug. 2, 2019 |
| Proceeds from the Sale of Surplus Property |
A.032 |
Oct. 31, 2005 |
July 28, 2023 |
| Processing Requirements for Various Tuition Set-Aside Funds |
A.040 |
Aug. 18, 2004 |
May 5, 2017 |
| Processing Supplemental Appropriations and Reductions |
A.047 |
March 10, 2010 |
June 27, 2025 |
| Processing Third-Party Transactions in USAS for Payment/Travel Cards, Direct Bill Payments and Reimbursements (login required) |
A.043 |
Nov. 16, 2004 |
Oct. 31, 2025 |
| Reason Code Resources and Classification Salary Schedules |
R.022 |
Sept. 1, 1993 |
Aug. 1, 2024 |
| Recording Administrative and Civil Penalties |
Q.016 |
Aug. 1, 2014 |
Aug. 22, 2024 |
| Recovery of Certain State Agency Overpayments |
B.002 |
April 11, 2006 |
June 14, 2024 |
| Refunding Deposits (APS 013) |
A.033 |
Oct. 31, 2005 |
Aug. 15, 2025 |
| Reimbursements for Unemployment Compensation Payments (APS 003) |
A.035 |
Nov. 22, 2005 |
Sept. 5, 2025 |
| Reimbursing Retirement Contributions and Insurance Premiums (APS 005) |
A.034 |
Nov. 22, 2005 |
Aug. 15, 2025 |
| Reporting of State Debts and Hold Offset Procedures (APS 028) |
E.037 |
Nov. 28, 2005 |
Aug. 15, 2025 |
| Reporting Requirements for Annual Financial Reports of State Agencies and Universities |
A.036 |
Sept. 1, 1993 |
June 30, 2025 |
| Requirement to Publish Purpose of State Grants |
S.010 |
Aug. 2, 2013 |
Oct. 20, 2016 |
| Requirements for Local Operating Funds and Associated Local Funds |
S.009 |
Sept. 14, 2012 |
Nov. 10, 2022 |
| Requirements for Transmitting Comptroller Information Over Public Networks and Downloading Mainframe Reports Using Secure File Transfer Protocol SFTP (login required) |
N.007 |
May 9, 2006 |
June 16, 2021 |
| Revenue Deposits Intended to Increase Appropriation Authority (APS 007) |
A.016 |
Nov. 22, 2005 |
Aug. 15, 2025 |
| Salary Benefit Appropriation Allocations (APS 019) |
A.042 |
Nov. 22, 2005 |
Aug. 15, 2025 |
| Salary Supplements Paid From Sources Other Than Appropriated Funds |
F.031 |
Aug. 1, 2005 |
July 18, 2025 |
| Security Coordinator Reference (security coordinator login required) |
K.005 |
Jan. 1, 1993 |
Dec. 16, 2024 |
| Semiannual Verification of Users’ Security Access Levels (security coordinator login required) |
K.009 |
Feb. 22, 2006 |
Oct. 9, 2025 |
| Settlement and Judgment Processing Guidelines |
E.041 |
June 3, 2004 |
Jan. 13, 2023 |
| Sources of Revenue Required to Pay Benefit Cost (APS 001) |
A.021 |
Nov. 22, 2005 |
Aug. 15, 2025 |
| SPA Fiscal Year-End Close Process |
N.008 |
July 15, 2009 |
July 3, 2025 |
| SPA Process User’s Guide |
N.005 |
Sept. 3, 1996 |
May 23, 2025 |
| Specialty License Plate Revenue: Changes to Certain General Revenue Dedicated Accounts |
L.005 |
Aug. 9, 2013 |
Aug. 21, 2015 |
| SPRS Fiscal Year-End Processing Instructions |
O.002 |
July 27, 2005 |
Aug. 1, 2025 |
| SPRS User Guide |
O.003 |
June 1, 2002 |
Sept. 29, 2025 |
| State Employee Charitable Campaign Participation |
F.033 |
Aug. 1, 2004 |
Aug. 29, 2025 |
| State Property Accounting Requirements for Institutions of Higher Education |
C.020 |
Aug. 25, 2011 |
Aug. 22, 2014 |
| Statewide Payroll/Personnel Reports Guide |
D.002 |
April 1, 2007 |
July 3, 2025 |
| Statewide Terminations Reported to Employees Retirement System |
F.034 |
Oct. 23, 2007 |
Oct. 23, 2007 |
| Tax Implications of the Family Leave Pool |
A.049 |
Jan. 7, 2022 |
Oct. 25, 2023 |
| Texas Comptroller Manual of Accounts |
Q.009 |
Sept. 1, 2013 |
Sept. 5, 2025 |
| Texas Payroll/Personnel Resource (Payroll Policies and Procedures) |
F.027 |
Aug. 1, 2004 |
Oct. 31, 2025 |
| TexPayment Resource (TINS info; hold procedures; other payment-related policies and procedures) |
P.007 |
May 12, 2017 |
July 18, 2025 |
| Textravel |
G.005 |
Sept. 24, 2008 |
Sept. 12, 2025 |
| Tracking Expenditures and Revenues Related to Disaster Relief Efforts |
K.014 |
Dec. 11, 2017 |
Sept. 16, 2022 |
| Transparency Requirements: State Revenue and Spending Tools |
G.004 |
Aug. 8, 2007 |
April 26, 2023 |
| Travel Advance Account and Petty Cash Account (APS 010) |
A.044 |
Nov. 22, 2005 |
Sept. 5, 2025 |
| USAS Accounting and Payment Control |
B.005 |
March 24, 2008 |
May 29, 2012 |
| USAS and CAPPS Financials Confidentiality Indicator |
E.045 |
July 28, 1999 |
Feb. 7, 2020 |
| USAS and CAPPS Financials Invoice Number Field Requirements |
E.023 |
Sept. 25, 1998 |
Oct. 31, 2025 |
| USAS Annual Close Process |
Q.004 |
Aug. 1, 1992 |
July 3, 2025 |
| USAS Balances for Imprest, Petty Cash and Travel Advance Accounts |
A.045 |
June 24, 2005 |
June 6, 2025 |
| USAS Coding Instructions |
Q.010 |
Dec. 1, 1997 |
March 28, 2024 |
| USAS Comptroller Objects That Require Pre-Payment Audit and/or Descriptive/Legal Text for Purchase Documents |
I.008 |
Jan. 4, 2001 |
June 21, 2021 |
| USAS Deposit Default Processing |
Q.006 |
May 23, 2005 |
Sept. 22, 2023 |
| USAS Interface Manual (login required) |
Q.011 |
Sept. 1, 1993 |
March 28, 2024 |
| USAS Internal Transaction File Maintenance and Super Security Delete Process |
Q.001 |
Feb. 14, 2001 |
Feb. 21, 2025 |
| USAS Procedures for 1099 Reporting |
E.001 |
May 12, 2004 |
Dec. 13, 2024 |
| USAS Profile Review and Cleanup Procedures |
A.031 |
Sept. 1, 1993 |
May 23, 2025 |
| USAS Profile Rollover |
Q.007 |
June 15, 2005 |
May 23, 2025 |
| USAS Reference |
Q.012 |
Feb. 3, 1992 |
Jan. 24, 2025 |
| USAS Reports Guide |
Q.013 |
Dec. 5, 1997 |
Dec. 5, 1997 |
| USAS T-Code Reference Guide |
Q.014 |
Sept. 1, 1993 |
Jan. 24, 2025 |
| USAS User's Manual |
Q.008 |
Feb. 3, 1992 |
Dec. 1, 1995 |
| USPS Process Guide |
R.017 |
July 1, 2005 |
Dec. 31, 2024 |