General Provisions
Reimbursements to More Than One Individual

A state agency may reimburse two or more travelers by submitting a properly completed multi-payment travel document (USAS document type 1 with the appropriate T-code; see USAS T-Code Reference Guide) to the Comptroller. A multi-payment travel document results in a separate payment to each payee included in the document.

A multi-payment travel document must be:

• Approved by the state employee, prospective state employee or legislator whose expenses will be reimbursed, or, if that individual is unavailable, by another individual acceptable to the Comptroller, such as the employee’s supervisor or another member of management staff who has knowledge of the travel details.
  — and —
• Approved in accordance with 34 Texas Administrative Code Section 5.61.

The travel voucher/form must be signed and dated on paper or electronically to be considered approved by the individual claiming reimbursement. If the individual dies before approving a document, then only a person in the individual’s line of supervision may approve it. A signature on a paper or electronic travel voucher/form is automatically revoked if new information is added after it is signed, unless the addition is approved by the individual who signed the voucher/form.

A multi-payment travel document must include supporting documentation for each transaction in the document. This must include one travel voucher/form for each payee included in the multi-payment travel document.