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Glenn Hegar  ·  Texas Comptroller of Public Accounts

Documentation Requirements – Disabled state employee
Airfare

If reimbursement is for first class airfare when another fare was available, the supporting documentation must state that the first class airfare was medically necessary for the state employee.

If reimbursement is for business class airfare when a lower fare was available, the supporting documentation must state that the business class airfare was medically necessary for the state employee.

If a state agency uses an applicable federal law or regulation as authority to reimburse a travel expense, then the supporting documentation for the reimbursement must include the agency ADA coordinator's written determination that the law or regulation requires the reimbursement. The document must contain the signature of the coordinator.

Include
Used as a term of enlargement and not of limitation or exclusive enumeration. The use of the term does not create a presumption that components not expressed are excluded. Texas Government Code Section 311.005(13)
State Agency
A unit of state government that uses appropriated funds to pay or reimburse a travel expense of a state employee. This includes the Teacher Retirement System of Texas and the Employees Retirement System of Texas. Texas Government Code Section 660.002(19)
State Employee
An individual employed by a state agency, including a key official. Texas Government Code Section 660.002(20) The term includes prospective state employees and aircraft pilots.
Travel Expense
A meal, lodging, transportation or incidental expense. Texas Government Code Section 660.002(21)
Glenn Hegar
Texas Comptroller of Public Accounts
Questions? Contact statewide.accounting@cpa.texas.gov
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