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Glenn Hegar  ·  Texas Comptroller of Public Accounts

Documentation Requirements
Discounts on travel expenses

The supporting documentation for the reimbursement of a state employee’s purchase of a discount on a travel expense must include:

  • a complete and unaltered receipt from the seller of the discount, or if that is unavailable, another form of proof of payment;
  • a detailed description of the discount program; and
  • the object code that corresponds with the type of travel expense covered by the discount.

A receipt that has been changed by the seller is considered unaltered. A receipt to which additional information has been added is considered unaltered if the additional information does not conflict with the original information on the receipt. A receipt delivered through the Internet or email by the seller is acceptable.

State Employee
An individual employed by a state agency, including a key official. Texas Government Code Section 660.002(20) The term includes prospective state employees and aircraft pilots.
Travel Expense
A meal, lodging, transportation or incidental expense. Texas Government Code Section 660.002(21)
Glenn Hegar
Texas Comptroller of Public Accounts
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