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Glenn Hegar  ·  Texas Comptroller of Public Accounts

Documentation Requirements
Prospective state employees

Except as provided below, the voucher and documentation requirements for a reimbursement to a prospective state employee are the same as those for the reimbursement of a travel expense incurred by a state employee.

  • The term “Prospective State Employee” must be listed in the title section of the travel voucher/form.
  • The supporting documentation must list the title of the position for which the prospective state employee was interviewed or evaluated.
  • The documentation must include a complete lodging receipt, regardless of the type of position for which the prospective state employee was interviewed or evaluated.
Include
Used as a term of enlargement and not of limitation or exclusive enumeration. The use of the term does not create a presumption that components not expressed are excluded. Texas Government Code Section 311.005(13)
Prospective State Employee
An individual that a state agency considers for employment with the agency. The term includes an employee of a state agency who is considered for employment by another state agency. Texas Government Code Section 660.002(16)
State Employee
An individual employed by a state agency, including a key official. Texas Government Code Section 660.002(20) The term includes prospective state employees and aircraft pilots.
Travel Expense
A meal, lodging, transportation or incidental expense. Texas Government Code Section 660.002(21)
Travel Voucher/Form
The paper or electronic form adopted or approved by the Comptroller that is completed for the purpose of (1) submitting a travel voucher to the Comptroller on paper, (2) supporting the legality and fiscal responsibility of a travel payment or reimbursement, or (3) for both purposes.
Glenn Hegar
Texas Comptroller of Public Accounts
Questions? Contact statewide.accounting@cpa.texas.gov
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