General Provisions
Reimbursements to an Individual

A state agency may reimburse a traveler by submitting a properly completed single-payment travel document to the Comptroller (a USAS document type 1 with the appropriate T-code; see USAS T-Code Reference Guide). A single-payment travel document must be:

• Approved by the state employee, prospective state employee or legislator whose expenses will be reimbursed, or, if that individual is unavailable, by another individual acceptable to the Comptroller, such as the employee’s supervisor or another member of management staff who has knowledge of the travel details.
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• Approved in accordance with 34 Texas Administrative Code Section 5.61.

The approval of a document by a state employee, prospective state employee or legislator constitutes that individual's approval of each transaction in the document.

The travel voucher/form must be signed and dated on paper or electronically to be considered approved by the individual claiming reimbursement. If the individual dies before approving a document, then only a person in the individual’s line of supervision may approve it. A signature on a paper or electronic travel voucher/form is automatically revoked if new information is added after it is signed, unless the addition is approved by the individual who signed the voucher/form.