Exceptions
Representing the State at Governmental Meetings or Conferences Outside Texas

The original or a copy of the governor’s written designation of the state employees chosen to represent the state at the meeting or conference must be included in the supporting documentation for the reimbursement of each employee’s meal and lodging expenses. The designation must have been written before the travel occurred and must indicate the approximate cost of the travel, per Texas Government Code, Section 660.208.

The supporting documentation for the reimbursement of a lodging expense must include the name and address of the commercial lodging establishment. A receipt for a lodging expense is not required, per Texas Government Code, Section 660.115(b).