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Documentation Requirements
- General
- Direct payments
- Disabled state employee
- Reimbursable travel expenses incurred for reasons unrelated to state business
- Meal expenses
- Lodging expenses
- Mileage
- Transportation
- Incidental expenses
- Miscellaneous provisions
- Travel to Washington, D.C.
- Foreign travel
- Travel or other expenses incurred in a foreign currency
- Providing services to another state agency
- Cancellation charges
- Discounts on travel expenses
- Packaged travel arrangements
- Expenses incurred while qualifying for discount airfares
- Traveling to a duty point while on personal or compensatory leave
- Returning to a designated headquarters while on personal or compensatory leave
- Tickets or similar items that have been lost or stolen
- Death of a state employee
- Coordination of travel
- Parking
- Inability to obtain reasonable lodging in Texas
- Hotel occupancy tax
- Hotel occupancy tax for an employee of an "educational organization"
- Travel advance account
- Exceptions
Forms
- Travel Voucher (73-174) PDF
- Request to Increase Maximum Lodging Rate
- Travel to Washington DC - OSFR Official Form
Other Resources
- Comptroller Object Codes for Travel
- State Travel Management Program
- Electronic Signatures
- Mileage Calculator
- Travel Rules in Texas Administrative Code
- Texas Government Code Chapter 660
- Travel Regulations in the General Appropriations Act
Payment Search
Training
- Introduction to Travel
- Travel Voucher Completion
- Travel Workshop
Register through Training Center
Archive
Contacts
If you have questions, contact your agency's Travel Contact or call (512) 475-0966.
Or send a comment, suggestion or question through email.
Documentation Requirements
Direct payments and reimbursements to state agencies
A state agency must submit a properly completed single payment travel document (USAS document type 1 with the appropriate T-code. See USAS T-Code Reference Guide) to the Comptroller to:
- make a direct payment of a travel expense to a commercial transportation company, a commercial lodging establishment, a credit card issuer or a travel agency; or
- reimburse the agency's travel advance account or local fund for a payment or reimbursement of a travel expense from the account or fund.
- Commercial Lodging Establishment
- (1) a motel, hotel, inn, apartment, house or similar establishment that provides lodging to the public for pay; or (2) a person or establishment that provides lodging for pay that the Comptroller determines to have a sufficient number of the characteristics of a commercial lodging establishment for the purposes of the Travel Regulations Act. Texas Government Code Section 660.002(5) The term includes lodging provided by: (1) a governmental entity on property controlled by that entity; or (2) a religious organization on property controlled by that organization; or (3) a private educational institution on property controlled by that institution.
- Commercial Transportation Company
- A company or individual that transports people or goods at a cost. Texas Government Code Section 660.002(6)
- Comptroller
- The Comptroller of Public Accounts.
- State Agency
- A unit of state government that uses appropriated funds to pay or reimburse a travel expense of a state employee. This includes the Teacher Retirement System of Texas and the Employees Retirement System of Texas. Texas Government Code Section 660.002(19)
- Travel Document
- A term used in USAS. A travel document consists of one or more travel vouchers or transactions.
- Travel Expense
- A meal, lodging, transportation or incidental expense. Texas Government Code Section 660.002(21)