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Glenn Hegar  ·  Texas Comptroller of Public Accounts

Documentation Requirements
Direct payments and reimbursements to state agencies

A state agency must submit a properly completed single payment travel document (USAS document type 1 with the appropriate T-code. See USAS T-Code Reference Guide) to the Comptroller to:

Commercial Lodging Establishment
(1) a motel, hotel, inn, apartment, house or similar establishment that provides lodging to the public for pay; or (2) a person or establishment that provides lodging for pay that the Comptroller determines to have a sufficient number of the characteristics of a commercial lodging establishment for the purposes of the Travel Regulations Act. Texas Government Code Section 660.002(5) The term includes lodging provided by: (1) a governmental entity on property controlled by that entity; or (2) a religious organization on property controlled by that organization; or (3) a private educational institution on property controlled by that institution.
Commercial Transportation Company
A company or individual that transports people or goods at a cost. Texas Government Code Section 660.002(6)
Comptroller
The Comptroller of Public Accounts.
State Agency
A unit of state government that uses appropriated funds to pay or reimburse a travel expense of a state employee. This includes the Teacher Retirement System of Texas and the Employees Retirement System of Texas. Texas Government Code Section 660.002(19)
Travel Document
A term used in USAS. A travel document consists of one or more travel vouchers or transactions.
Travel Expense
A meal, lodging, transportation or incidental expense. Texas Government Code Section 660.002(21)
Glenn Hegar
Texas Comptroller of Public Accounts
Questions? Contact statewide.accounting@cpa.texas.gov
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