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Transportation
Rental of Motor Vehicles

The supporting documentation for the reimbursement of the cost of renting a motor vehicle must include a receipt and/or rental contract that includes:

  • The rental company name.
  • The renter’s name.
  • Starting and ending dates of the rental.
    — and —
  • An itemization of expenses incurred.

If the individual listed on the receipt is not the state employee named on the voucher, the receipt is acceptable if the supporting documentation includes proof that the employee paid the expenses that he or she is claiming reimbursement for. The proof may be in the form of a credit card slip, a credit card billing, a canceled check or a receipt from the individual.

A “copy” of a contract, receipt, canceled check, credit card slip or credit card billing includes a photocopy, an electronically stored version, a microfiche or a microfilm.