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Glenn Hegar  ·  Texas Comptroller of Public Accounts

Documentation Requirements
Non-overnight meal expenses

The chief administrator of an agency has the authority to authorize state employees to receive non-overnight meals if the employee’s travel is outside his/her designated headquarters. This authorization can be either a blanket authorization for the agency, or it can be on a reimbursement-by-reimbursement basis.

If the chief administrator has authorized meal expense reimbursements on a blanket basis, it must be documented in the agency’s internal policy.

If the chief administrator has authorized meal expense reimbursements on a reimbursement-by-reimbursement basis, only the supporting documentation for each reimbursement must include that authorization. If the authorization is provided on a blanket basis, the agency must provide the original or a copy of that authorization to the Comptroller's office, upon request.

The Comptroller of Public Accounts.
Used as a term of enlargement and not of limitation or exclusive enumeration. The use of the term does not create a presumption that components not expressed are excluded. Texas Government Code Section 311.005(13)
Meal Expense
The cost of a meal plus any tax that is based on the meal's cost. The term does not include a tip, a gratuity or a mandatory service charge paid or imposed in conjunction with a meal.
Glenn Hegar
Texas Comptroller of Public Accounts
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