Meal Expenses
Non-Overnight Meal Expenses

The chief administrator of an agency has the authority to authorize state employees to receive non-overnight meals if the employee’s travel is outside his/her designated headquarters. This authorization can be either a blanket authorization for the agency, or it can be on a reimbursement-by-reimbursement basis.

If the chief administrator has authorized meal expense reimbursements on a blanket basis, it must be documented in the agency’s internal policy.

If the chief administrator has authorized meal expense reimbursements on a reimbursement-by-reimbursement basis, only the supporting documentation for each reimbursement must include that authorization. If the authorization is provided on a blanket basis, the agency must provide the original or a copy of that authorization to the Comptroller’s office on request.