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Textravel

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Miscellaneous Provisions
Cancellation Charges

The supporting documentation for the payment or reimbursement of a cancellation charge must include all the following information:

  • The reason for the cancellation.
  • The intended purpose of the travel if it had not been canceled.
  • The original, unused airline ticket (if the charge relates to an unused airline ticket).
  • The object code for the type of travel expense that incurred the cancellation charge.
    — and —
  • If the charge is being reimbursed instead of paid directly, proof that the charge has been paid by the individual receiving the reimbursement.