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Glenn Hegar  ·  Texas Comptroller of Public Accounts

Documentation Requirements
Exceptions

Travel exceptions are granted to certain key officials, including judicial officers, the chief administrative officer of a state agency, the executive director of the Texas Legislative Council and the secretary of the senate. Texas Government Code Section 660.203(a)

The supporting documentation for the reimbursement of a lodging expense must include the name and address of the commercial lodging establishment. A receipt for a lodging expense is not required. Texas Government Code Section 660.115(b)

Commercial Lodging Establishment
(1) a motel, hotel, inn, apartment, house or similar establishment that provides lodging to the public for pay; or (2) a person or establishment that provides lodging for pay that the Comptroller determines to have a sufficient number of the characteristics of a commercial lodging establishment for the purposes of the Travel Regulations Act. Texas Government Code Section 660.002(5) The term includes lodging provided by: (1) a governmental entity on property controlled by that entity; or (2) a religious organization on property controlled by that organization; or (3) a private educational institution on property controlled by that institution.
Executive Director
The lone individual who has the daily responsibility for managing the operations of a state agency that is headed by a board. The term does not include a member of that board.
Key Official
A chief administrator of a state agency or an individual holding a position that has been designated as exempt from the position classification plan in accordance with the General Appropriations Act (GAA) or by the governor under the Position Classification Act. Texas Government Code Section 660.002(13)
Lodging Expense
A charge imposed by a commercial lodging establishment as consideration for providing lodging. The term does not include money paid as a donation, gratuity or tip to the establishment. Texas Government Code Section 660.113(a)
State Agency
A unit of state government that uses appropriated funds to pay or reimburse a travel expense of a state employee. This includes the Teacher Retirement System of Texas and the Employees Retirement System of Texas. Texas Government Code Section 660.002(19)
Glenn Hegar
Texas Comptroller of Public Accounts
Questions? Contact statewide.accounting@cpa.texas.gov
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