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Glenn Hegar  ·  Texas Comptroller of Public Accounts

Documentation Requirements
Packaged travel arrangements

The supporting documentation must include:

  • the cost of each type of travel arrangement included in the package,
  • a receipt from the seller of the package, and
  • any other receipts received by the state employee who used the package.

A receipt that has been altered by any person other than the provider of the receipt is unacceptable. A receipt to which additional information has been added is considered unaltered if the additional information does not conflict with the original information on the receipt.

A meal or lodging expense that is packaged with a registration fee is considered to be part of the registration fee and must be charged to the same object code (7203) as the fee. The expense may not be separately stated. A meal or lodging expense that is not mandatory must be stated separately from the registration fee and must be charged to the usual object codes for meals or lodging.

May Not
A prohibition against a specified action. The term does not mean "might not" or its equivalents. Texas Government Code Section 311.016(5)
Lodging Expense
A charge imposed by a commercial lodging establishment as consideration for providing lodging. The term does not include money paid as a donation, gratuity or tip to the establishment. Texas Government Code Section 660.113(a)
Meal Expense
The cost of a meal plus any tax that is based on the meal's cost. The term does not include a tip, a gratuity or a mandatory service charge paid or imposed in conjunction with a meal.
Includes an individual, corporation, organization, government or governmental subdivision or agency, business trust, estate, trust, partnership, association or any other legal entity. Texas Government Code Section 311.005(2)
State Employee
An individual employed by a state agency, including a key official. Texas Government Code Section 660.002(20) The term includes prospective state employees and aircraft pilots.
Glenn Hegar
Texas Comptroller of Public Accounts
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