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Documentation Requirements
Packaged travel arrangements

The supporting documentation must include:

  • the cost of each type of travel arrangement included in the package,
  • a receipt from the seller of the package, and
  • any other receipts received by the state employee who used the package.

A receipt that has been altered by any person other than the provider of the receipt is unacceptable. A receipt to which additional information has been added is considered unaltered if the additional information does not conflict with the original information on the receipt.

A meal or lodging expense that is packaged with a registration fee is considered to be part of the registration fee and must be charged to the same object code (7203) as the fee. The expense may not be separately stated. A meal or lodging expense that is not mandatory must be stated separately from the registration fee and must be charged to the usual object codes for meals or lodging.