Electronic Signature Guidance
The Comptroller’s office allows for the acceptance of electronic signatures on employee travel vouchers. For guidance before implementing electronic signatures, see these references provided by the Department of Information Resources (DIR):
- DIR rules at 1 Texas Administrative Code, Chapter 203, Management of Electronic Transactions and Signed Records
- Guidelines for evaluating the effectiveness of a given signature method and for matching the signature method to the applicable degree of risk involved PDF.
Requirements
When implementing electronic signatures:
- Ensure that if any changes are made to the travel voucher, a log details the changes made, by whom, and when. The traveler should certify all changes made.
- If an agency decides that email is the most appropriate way to use electronic signatures, the agency must ensure that no confidential data is transmitted through an unencrypted email message.
- Receipt requirements have not changed. Agencies must still comply with the receipt requirements listed in the Textravel Documentation Requirements. Receipts may be stored electronically but must be retrievable on request.
- The agency must maintain documentation of the electronic signature and related information.