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Textravel

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Electronic Signature Guidance

The Comptroller’s office allows for the acceptance of electronic signatures on employee travel vouchers. For guidance before implementing electronic signatures, see these references provided by the Department of Information Resources (DIR):

Requirements

When implementing electronic signatures:

  • Ensure that if any changes are made to the travel voucher, a log details the changes made, by whom, and when. The traveler should certify all changes made.
  • If an agency decides that email is the most appropriate way to use electronic signatures, the agency must ensure that no confidential data is transmitted through an unencrypted email message.
  • Receipt requirements have not changed. Agencies must still comply with the receipt requirements listed in the Textravel Documentation Requirements. Receipts may be stored electronically but must be retrievable on request.
  • The agency must maintain documentation of the electronic signature and related information.