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Glenn Hegar  ·  Texas Comptroller of Public Accounts

Documentation Requirements
Expenses incurred while qualifying for discount airfares

If an employee stays extra days at a duty point to qualify for a discount airfare, the supporting documentation must show that the sum of the additional travel expenses plus the amount of the discounted airfare was less than the reference airfare. The documentation must state the reference airfare. If the reference airfare is the average coach airfare, then the source used to determine the average coach airfare also must be stated.

FPP G.005
Updated Dec. 4, 2008

Duty Point
The destination, other than a place of employment, to which a state employee travels to conduct official state business. If the destination is outside the employee's designated headquarters, then the duty point is either the incorporated municipality in which the destination is located or the unincorporated area within a five-mile radius of the destination. Texas Government Code Section 660.002(9)
Travel Expense
A meal, lodging, transportation or incidental expense. Texas Government Code Section 660.002(21)
Glenn Hegar
Texas Comptroller of Public Accounts
Questions? Contact statewide.accounting@cpa.texas.gov
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