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Glenn Hegar  ·  Texas Comptroller of Public Accounts

Documentation Requirements
Official state business

The supporting documentation for a travel expense must include all the following information:

  • Duty point to which the state employee traveled. If the duty point is within Texas, then only the name of the city must be specified. If the duty point is outside Texas but within the contiguous United States, then the name of the city, county and state must be specified;
  • Description of the state business conducted at each duty point;
  • Definition of any abbreviations or acronyms used on the travel voucher/form to describe the state business conducted; and
  • A detailed explanation of how an incurred travel expense relates to state business, if required by the Comptroller.
The Comptroller of Public Accounts.
Contiguous United States
The District of Columbia plus the 48 mainland U.S. states. Alaska and Hawaii are the only states not included.
When used in a provision that applies to states other than Texas, this term includes a parish of Louisiana.
Duty Point
The destination, other than a place of employment, to which a state employee travels to conduct official state business. If the destination is outside the employee's designated headquarters, then the duty point is either the incorporated municipality in which the destination is located or the unincorporated area within a five-mile radius of the destination. Texas Government Code Section 660.002(9)
Used as a term of enlargement and not of limitation or exclusive enumeration. The use of the term does not create a presumption that components not expressed are excluded. Texas Government Code Section 311.005(13)
State Employee
An individual employed by a state agency, including a key official. Texas Government Code Section 660.002(20) The term includes prospective state employees and aircraft pilots.
Travel Expense
A meal, lodging, transportation or incidental expense. Texas Government Code Section 660.002(21)
Travel Voucher/Form
The paper or electronic form adopted or approved by the Comptroller that is completed for the purpose of (1) submitting a travel voucher to the Comptroller on paper, (2) supporting the legality and fiscal responsibility of a travel payment or reimbursement, or (3) for both purposes.
Glenn Hegar
Texas Comptroller of Public Accounts
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