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Glenn Hegar  ·  Texas Comptroller of Public Accounts

Documentation Requirements – Transportation
Commercial air transportation

The supporting documentation for the reimbursement of a state employee for commercial air transportation must include:

  • A passenger receipt issued by a commercial airline company or an itinerary that includes:
    • the name of the employee and airline,
    • the ticket number,
    • the class of transportation,
    • the travel dates,
    • the amount of the airfare, and
    • the origin and destination of each flight.
  • For the reimbursement of first class airfare: a statement that first class airfare was the only available airfare.
  • For the reimbursement of business class airfare: a statement that a lower airfare was not available.
State Employee
An individual employed by a state agency, including a key official. Texas Government Code Section 660.002(20) The term includes prospective state employees and aircraft pilots.
Glenn Hegar
Texas Comptroller of Public Accounts
Questions? Contact statewide.accounting@cpa.texas.gov
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