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“What’s New” for USAS

07/24/20 Outstanding Warrants Void Aug. 31
07/24/20 Late Payment Interest Rate Changes for Fiscal 2021
07/17/20 Hotel Occupancy Tax Refund Reports
07/10/20 Reminder – Fiscal 2021 USAS Budget Entries Due
07/02/20 USAS and CAPPS Financials Year-End FPPs Updated
07/02/20 Master Schedule of Year-End Close Events
07/02/20 AY 2020 Earned Federal Funds Collections Reminder
06/26/20 Reminder – Certification for USAS Balances for Imprest, Petty Cash and Travel Advance Accounts Due
06/19/20 Fiscal 2021 USAS Budget Entries Due
06/12/20 Certification for USAS Balances for Imprest, Petty Cash and Travel Advance Accounts Due
05/29/20 Third Quarter Payables and Binding Encumbrances Due
05/29/20 Fiscal 2021 Payroll Due Dates and Direct Deposit Schedule Posted
05/22/20 USAS Profile Rollover to FY/AY21 Set for June 20
05/22/20 USAS Profile Review and Cleanup Reports Available Early June
05/08/20 New CAPPS to USAS Pre-Release Web Service
05/01/20 Reminder – Agencies Must Request Unclaimed Funds by May 31
04/24/20 Settlement and Judgment Payroll Form Available
04/09/20 USAS Changes for Summary Vendor Numbers
04/09/20 USAS DAFR2011 Changing
04/09/20 Reminder – Renew Agency Authorization for Warrant Pickup by April 15
04/03/20 Warrant Pickup Available 8–10 a.m. Friday, April 10
04/03/20 Reminder – New Online CTIA System
03/31/20 Reminder – Vendor Number Changes in USAS
03/26/20 Action Required: Comptroller’s Mainframe SSL Certificate Changing
03/20/20 Reminder — Vendor Number Changes in USAS
03/18/20 Fiscal Resources and Required Actions for Tracking Coronavirus-Related Activity
03/16/20 Renew Agency Authorization for Warrant Pickup by April 15
03/16/20 New Control Report for Warrant Hold Offsets
03/06/20 Second Quarter Payables and Binding Encumbrances Due
03/06/20 New Online CTIA System Starts in April
03/06/20 USAS T-Code Sorts and Reference Information Updated
02/14/20 Texas Comptroller Manual of Accounts Updated
02/07/20 Selecting the USAS and CAPPS Confidentiality Indicator
01/31/20 Reminder – Agencies Must Request Unclaimed Funds by May 31
01/24/20 Reminder – Last Day To Request Form 1099 Is Jan. 30
01/17/20 Change to USAS DAFR2161
01/10/20 Vendor Number Changes in USAS
01/03/20 Agencies Must Request Unclaimed Funds by May 31
01/03/20 Current Forms Always Available on FMX
12/13/19 Coming Soon: New Look for FMX
12/13/19 Reminder — Warrant Distribution in December
12/13/19 Reminder — Direct Deposit Settlement Dates
12/06/19 Warrant Distribution in December
12/06/19 Direct Deposit Settlement Dates
12/06/19 USAS/TINS File Submission
12/02/19 First Quarter Payables and Binding Encumbrances Due
12/02/19 Reminder – USPS Unavailable Dec. 14 for CYE File Split
11/22/19 Hotel Occupancy Tax Refund Reports Available Dec. 9
11/08/19 USPS Unavailable Dec. 14 for CYE File Split
11/08/19 State of Texas Annual Cash Report Now Available
11/01/19 Benefits Proportional by MOF Reports Due
11/01/19 USAS 1099 Reporting Procedures Available for 2019
11/01/19 Open Records Requests: Notify Comptroller of Personal Safety Exceptions
10/25/19 Review CBA and CLIBA Payment Procedures
10/18/19 Reminder – Annual Encumbrance Certification and Automated Lapsing Due
10/11/19 Reminder – See Dates for Annual Encumbrance Certification and Automated Lapsing
10/04/19 Comply With USAS and CAPPS Invoice Number and Description Requirements
09/20/19 Online Form for Annual Encumbrance Reporting Due Oct. 30
09/20/19 Automated Lapse of Unencumbered Balances Starts Nov. 1
09/20/19 Reminder – Emergency Leave Reporting Due Oct. 1
09/13/19 Take the 2019 Fiscal Management Customer Service Survey by Sept. 27
09/13/19 Substantive Changes Made to Texas Comptroller Manual of Accounts
09/06/19 Additional Accounting Policy Statements Have Been Updated
09/06/19 Higher Ed USAS/ABEST Reconciliation Due Oct. 30
08/23/19 Reminder – USAS Purchase Category Codes Change Sept. 1
08/16/19 Summary of Changes Made by the 86th Legislature
08/16/19 Accounting Policy Statements Updated
08/16/19 AY 2020 Earned Federal Funds Collections Reminder
08/16/19 Do Not Set Effective End Date on Certain RTIs
08/16/19 Proceeds from Surplus Property Sales Go to General Revenue
08/16/19 Reminder – Systems Will Be Unavailable During Year-End Close
08/09/19 Emergency Leave Reporting Due Oct. 1
08/02/19 USAS Purchase Category Codes Change Sept. 1
07/26/19 Outstanding Warrants Void Aug. 31
07/26/19 Late Payment Interest Rate Increases for Fiscal 2020
07/19/19 Hotel Occupancy Tax Refund Reports Available Aug. 9
07/19/19 Substantive Changes Made to Comptroller Manual of Accounts
07/12/19 Reminder – July 26 Deadline Set for Fiscal 2020 USAS Budget Entries
07/08/19 Master Schedule of Year-End Close Events Set
07/08/19 USAS and CAPPS Financials FPPs Updated
06/28/19 Reminder – Certification for USAS Balances for Imprest, Petty Cash and Travel Advance Accounts Due July 10
06/21/19 July 26 Deadline Set for Fiscal 2020 USAS Budget Entries
06/14/19 Certification for USAS Balances for Imprest, Petty Cash and Travel Advance Accounts Due July 10
06/14/19 SB 500 Supplemental Appropriation and Reduction Transactions Due July 12
06/07/19 Third Quarter Payables and Binding Encumbrances Must Be Reported by June 30
05/24/19 USAS Profile Rollover to FY/AY20 Set for June 22
05/24/19 USAS Profile Review and Cleanup Reports Available Early June
05/17/19 Fiscal 2020 Payroll Due Dates and Direct Deposit Schedule Posted
05/17/19 Reminder – Authorization Updates Due for Changes to Statewide Payroll/Personnel Systems
05/10/19 Agencies Must Request Unclaimed Funds by May 31
05/03/19 New FAQs on USAS Payment Due Date and Requested Payment Date Fields
04/26/19 Authorization Updates Due for Changes to Statewide Payroll/Personnel Systems
04/18/19 Changes to USAS DAFR3913
04/12/19 Warrants Available for Pickup 8 to 10 a.m. on Friday, April 19
03/22/19 Encrypt Confidential Emails to Fiscal Management
03/08/19 USAS T-Code and Reference Information Updated
03/01/19 Replacement Payments for Lost Warrants
03/01/19 Second Quarter Payables and Binding Encumbrances Must Be Reported by March 30
02/22/19 Third-Party Reimbursement Payments and 1099 Reporting
02/08/19 USAS and CAPPS Confidentiality Indicator Must Be Correctly Marked
02/04/19 Reminder – Agencies Must Request Unclaimed Funds by May 31
01/25/19 Reminder – Last Day to Request Form 1099 is Jan. 30
01/04/19 Agencies Must Request Unclaimed Funds by May 31
01/04/19 Reminder – Current Forms Always Available on FMX
12/14/18 Reminder – USAS/TINS File Submission
12/07/18 USAS/TINS File Submission
11/30/18 First Quarter Payables and Binding Encumbrances Must Be Reported by Dec. 30
11/30/18 Reminder – USPS Unavailable Dec. 15 for CYE File Split
11/26/18 Hotel Occupancy Tax Refund Reports Available Dec. 9
11/16/18 Reminder – New Local Funds Reporting Requirements Due Nov. 30
11/16/18 Reminder – Check Direct Deposit Settlement Dates
11/09/18 2018 State of Texas Annual Cash Report Available
11/09/18 Updated APS 001 and 011
11/09/18 USPS Unavailable Dec. 15 for CYE File Split
11/02/18 USAS 1099 Reporting Procedures Available for 2018
10/26/18 Review CBA and CLIBA Payment Procedures
10/19/18 Reminder – Annual Encumbrance Certification and Automated Lapsing Coming Up
10/12/18 Reminder — See Dates for Annual Encumbrance Certification and Automated Lapsing
10/05/18 Ensure Compliance with USAS and CAPPS Invoice Number and Description Requirements
09/28/18 New Local Funds Reporting Requirements Due Nov. 30
09/21/18 Online Form for Annual Encumbrance Reporting Due Oct. 30
09/21/18 Automated Lapse of Unencumbered Balances Starts Running Nov. 1
09/21/18 Reminder – Reporting Requirements for Emergency Leave Due Oct. 1
09/14/18 Take the 2018 Fiscal Management Customer Service Survey by Oct. 12
09/07/18 New Feature Simplifies Empty Batch Header Processing
09/07/18 Select DAFR Reports Have New AY Field
09/07/18 Oct. 30 Deadline for Higher Ed USAS/ABEST Reconciliation
08/31/18 Electronic Processing of Revenue and Expenditures Including Texas.gov Portal Activity (APS 029)
08/31/18 Reporting Requirements for Emergency Leave Due Oct. 1
08/17/18 Do Not Set Effective End Date on Certain RTIs
08/17/18 Reminder – Systems Will Be Unavailable During Year-End Close
07/27/18 Outstanding Warrants Voiding Aug. 31
07/27/18 Late Payment Interest Rate Increases for Fiscal 2019
07/27/18 Changes to Web Warrant Inquiry and Cancellation System
07/20/18 AFR Work Sessions Scheduled
07/20/18 Hotel Occupancy Tax Refund Reports Available Aug. 9
07/13/18 Reminder – July 27 Deadline Set for Fiscal 2019 USAS Budget Entries
07/06/18 USAS and CAPPS Financials FPPs Updated
07/06/18 Master Schedule of Year-End Close Events Set
06/25/18 July 27 Deadline Set for Fiscal 2019 USAS Budget Entries
06/25/18 Reminder – Certification for USAS Balances for Imprest, Petty Cash and Travel Advance Accounts Due July 10
06/15/18 Certification for USAS Balances for Imprest, Petty Cash and Travel Advance Accounts due July 10
06/08/18 Review Conditions and Deadlines for Certain AY 2018 EFF Collections
06/08/18 USAS T-Code Sorts and Reference Information Updated
06/01/18 Third Quarter Payables and Binding Encumbrances Must Be Reported by June 30
05/25/18 USAS Profile Rollover to FY/AY19 Set for June 16
05/25/18 USAS Profile Review and Cleanup Reports Available Early June
05/18/18 Accounting Policy Meeting Scheduled for May 23
05/18/18 Fiscal 2019 Payroll Due Dates and Direct Deposit Schedule Posted
05/11/18 Reminder – Agencies Must Request Unclaimed Funds by May 31
04/27/18 Encrypt Confidential Emails to Fiscal Management
04/13/18 Reminder – Warrant Pickup Authorization Form Due by April 20
04/09/18 New State Employment History Application Available
03/23/18 FMQuery Upgrade to BusinessObjects 4.1
03/23/18 Warrants Available for Pickup 8 – 10 a.m. on Good Friday
03/16/18 Warrant Pickup Authorization Form Due by April 20
03/09/18 Hotel Occupancy Tax Refund FPP Has Been Updated
02/16/18 Deadlines Approaching for Second Quarter Veteran Workforce Summary Reports
02/02/18 Reminder — Current Forms Always Available on FMX
01/26/18 Reminder — Last Day to Request Form 1099 is Jan. 30
01/22/18 Reminder — Agencies Must Request Unclaimed Funds by May 31
01/16/18 Warrant Distribution Delayed Due to Inclement Weather
01/16/18 Warrant Distribution Canceled Due to Inclement Weather
01/15/18 Comptroller’s Office Closed Due to Inclement Weather
01/08/18 Agencies Must Request Unclaimed Funds by May 31
12/15/17 New APS 019 Benefit Voucher Data Worksheet and Instructions Available Now
12/15/17 Check Direct Deposit Settlement Dates
12/01/17 First Quarter Payables and Binding Encumbrances Must Be Reported by Dec. 30
12/01/17 Reminder — USPS Unavailable Dec. 9 for CYE File Split
11/27/17 Hotel Occupancy Tax Refund Reports Available Dec. 9
11/17/17 USPS Unavailable Dec. 9 for CYE File Split
11/17/17 Reminders – Warrant Pickup Available 8 to 10 a.m. on Nov. 22
11/13/17 Check Direct Deposit Settlement Dates
11/13/17 2017 State of Texas Annual Cash Report Available
11/13/17 Reminder – Benefits Proportional by Method of Finance Reports Due Nov. 19
11/03/17 USAS 1099 Reporting Procedures Available for 2017
10/27/17 Double-Check CBA and CLIBA Payment Procedures
10/27/17 Direct Deposit Prenote Period Reduced to Three Banking Days
10/20/17 Benefits Proportional by Method of Finance Reports Due Nov. 19
10/20/17 APS 001 Has Been Updated
10/20/17 Reminder – Annual Encumbrance Certification and Automated Lapsing Coming Up
10/13/17 Instructions for Deleting USAS IT File Transactions Have Been Updated
10/13/17 Reminder – See Dates for Annual Encumbrance Certification and Automated Lapsing
10/06/17 Substantive Changes Made to Texas Comptroller Manual of Accounts
10/06/17 Ensure Compliance with USAS and CAPPS Invoice Number and Description Requirements
09/22/17 Online Form for Annual Encumbrance Reporting Due Oct. 30
09/22/17 Automated Lapse of Unencumbered Balances Starts Running Nov. 1
09/22/17 Reminder – New Reporting Requirements for Emergency Leave Due Oct. 1
09/15/17 Take the 2017 Fiscal Management Customer Service Survey by Oct. 13
09/11/17 New Reporting Requirements for Emergency Leave Due Oct. 1
09/11/17 Oct. 13 Deadline for Higher Ed USAS/ABEST Reconciliation
09/11/17 Additional Accounting Policy Statements Have Been Updated
09/11/17 Notice of CitiBank N.A. Number Change
09/01/17 2017 AFR Update Webinar Recordings Now Available
09/01/17 Proceeds from the Sale of Surplus Property Go to General Revenue
08/31/17 Accounting Resources Available for Hurricane Harvey Relief
08/25/17 AFR Review and General Revenue Reconciliation Ad Hoc Reports
08/18/17 Accounting Policy Statements Have Been Updated
08/18/17 Do Not Set Effective End Date on Certain RTIs
08/18/17 Reminder – Systems Will Be Unavailable During Year-End Close
08/11/17 USAS ACR 60100 Prevents Payment if Generated ITV Transactions Cannot be Created
08/11/17 Changes Made by the 85th Legislature Summarized
08/11/17 Updated Settlement and Judgment Processing Guidelines Available Now
08/11/17 Note SPA Fiscal Year-End Close Processing Dates and Activities
07/28/17 Outstanding Warrants Voiding Aug. 31
07/21/17 Substantive Changes Made to Comptroller Manual of Accounts
07/21/17 Follow USPS Fiscal Year-End Close Process to Prepare for Fiscal 2018
07/21/17 Hotel Occupancy Tax Refund Reports Available Aug. 9
07/14/17 AFR Work Sessions Scheduled
07/14/17 Reminder — July 28 Deadline Set for Fiscal 2018 USAS Budget Entries
06/30/17 USAS and CAPPS Financials FPPs Updated
06/30/17 Master Schedule of Year-End Close Events Available
06/23/17 Fiscal 2017 AFR Reporting Requirements
06/23/17 HB 2 Supplemental Appropriation and Reduction Transactions Due July 14
06/23/17 July 28 Deadline Set for Fiscal 2018 USAS Budget Entries
06/23/17 Reminder — Certification Required for USAS Balances for Imprest, Petty Cash and Travel Advance Accounts
06/16/17 Certification Required for USAS Balances for Imprest, Petty Cash and Travel Advance Accounts
06/09/17 USAS Profile Review and Cleanup
06/09/17 Reminder — Register Now for the 2017 AFR Update on July 6
06/02/17 Third Quarter Payables and Binding Encumbrances Must Be Reported by June 30
05/26/17 USAS Profile Rollover to FY/AY18 Set for June 17
05/19/17 Register Now for the 2017 AFR Update on July 6
05/19/17 Fiscal 2018 Payroll Due Dates and Direct Deposit Schedule Posted
05/12/17 Reminder — Agencies Must Request Unclaimed Funds by May 31
05/05/17 USAS ACR 60212 Limits Changes to Certain D23 Fund Fields
05/01/17 INFOSGA Retires May 12
04/28/17 Encrypt Confidential Emails to Fiscal Management
04/28/17 Authorization Updates Due for Changes to Statewide Payroll/Personnel Systems
04/13/17 Reminder — Agencies Must Request Unclaimed Funds by May 31
04/07/17 Warrants Available for Pickup 8 to 10 a.m. on Friday, April 14
03/24/17 Fiscal 2017 Agency SWCAP by Method of Finance Now Available
03/10/17 Reminder – Statewide Cost Allocation Worksheet Forms Due
02/24/17 Second Quarter Payables and Binding Encumbrances Must Be Reported by March 30
02/17/17 USAS and CAPPS Confidentiality Indicator Must Be Correctly Marked
02/03/17 Reminder – Current Forms Always Available on FMX
01/27/17 Fiscal Management Systems Unavailable During Scheduled Maintenance on Jan. 29
01/20/17 Reminder — Agencies Must Request Unclaimed Funds by May 31
01/06/17 Due Date for Statewide Cost Allocation Forms Has Changed
01/06/17 Agencies Must Request Unclaimed Funds by May 31
12/16/16 Reminder – Check Direct Deposit Settlement Dates
12/09/16 Check Direct Deposit Settlement Dates
12/09/16 Jan. 2 Direct Deposit Payments
12/02/16 First Quarter Payables and Binding Encumbrances Must Be Reported by Dec. 30
12/02/16 Reminder – USPS Unavailable Dec. 10 for CYE File Split
11/22/16 New IRS Deadline for 1099 Forms
11/18/16 USPS Unavailable Dec. 10 for CYE File Split
11/18/16 Hotel Occupancy Tax Refund Reports Available Dec. 9
11/18/16 Reminder — Check Direct Deposit Settlement Dates
11/14/16 USAS ACR 60137 Adds 45-day Limit to Certain Date Fields for Doc Types 5 & 7
11/14/16 TINS Payroll Direct Deposit Cancellations Report Now Available
11/14/16 Check Direct Deposit Settlement Dates
11/04/16 USAS 1099 Reporting Procedures for 2016 Include a Deadline Change
11/04/16 State of Texas Annual Cash Report Now Available
10/31/16 Double-Check CBA and CLIBA Payment Procedures
10/21/16 Reminder – Annual Encumbrance Certification and Automated Lapsing Coming Up
10/07/16 Update Agency Link to Where the Money Goes
10/07/16 See Dates for Annual Encumbrance Certification and Automated Lapsing
09/30/16 Updated Fix for BlueZone
09/30/16 Fiscal Management Requests Your Feedback
09/30/16 Check Direct Deposit Settlement Dates
09/30/16 Updated USAS Deposit Processing FPP Available Now
09/30/16 Ensure Compliance with USAS and CAPPS Invoice Number and Description Requirements
09/23/16 Online Form for Annual Encumbrance Reporting Due Oct. 30
09/23/16 Automated Lapse of Unexpended Balance to Run at the Beginning of November
09/16/16 Fiscal Management Applications Unavailable During Scheduled Maintenance on Sept. 25
09/16/16 Take the Fiscal Management Customer Service Survey by Sept. 30
09/16/16 Substantive Changes Made to Comptroller Manual of Accounts
09/09/16 Oct. 14 Deadline for Higher Ed USAS/ABEST Reconciliation
08/26/16 AFR Ad Hoc Review Reports
08/19/16 Publish the Purpose of Certain Grants on Agency Website
08/19/16 Do Not Set Effective End Date on Certain RTIs
08/19/16 Reminder – Systems Will Be Unavailable During Year-End Close
08/12/16 Substantive Changes Made to Comptroller Manual of Accounts
07/29/16 AFR Update Webinar Recording Now Available
07/22/16 Hotel Occupancy Tax Refund Reports Available Aug. 9
07/15/16 Reminder — July 29 Deadline Set for Fiscal 2017 USAS Budget Entries
07/08/16 Late Payment Interest Rate Increases for Fiscal 2017
07/01/16 USAS and CAPPS Financials FPPs Updated
07/01/16 Schedule of Year-End Close Events Available
07/01/16 Download Training Materials for the Annual Financial Report Update Webinar
07/01/16 Do You Know All the Appropriation and Fiscal Year Differences?
06/24/16 AFR Reporting Requirements Now Available
06/24/16 Reminder — Register Now for the July 7 AFR Update Webinar
06/24/16 July 29 Deadline Set for Fiscal 2017 USAS Budget Entries
06/24/16 Reminder — Certification Required for USAS Balances for Imprest, Petty Cash and Travel Advance Accounts
06/10/16 Certification Required for USAS Balances for Imprest, Petty Cash and Travel Advance Accounts
06/10/16 AY 2016 Earned Federal Funds Reminders
06/10/16 Third Quarter Payables and Binding Encumbrances Must Be Reported by June 30
06/10/16 Reminder — Register Now for the 2016 AFR Update on July 7
05/26/16 USAS Profile Rollover to FY/AY17 Set for June 18
05/20/16 Register Now for the 2016 AFR Update on July 7
05/20/16 Fiscal 2017 Payroll Due Dates and Direct Deposit Schedule Posted
05/13/16 Reminder — Agencies Must Request Unclaimed Funds by May 27
04/15/16 Reminder — Warrant Pickup Authorization Form Due by April 22
04/01/16 Warrant Pickup Authorization Form Due by April 22
03/18/16 Warrants Available for Pickup 8 to 10 a.m. on Friday, March 25
03/11/16 Batch File Submission Calendar Now Available
02/26/16 Second Quarter Payables and Binding Encumbrances Must Be Reported by March 30
02/19/16 USAS and CAPPS Confidentiality Indicator Must Be Correctly Marked
02/19/16 Substantive Changes Made to Comptroller Manual of Accounts
02/12/16 Reminder — Use the Current Forms Available on FMX
01/29/16 Legislation-related Substantive Changes Made to Comptroller Manual of Accounts
01/22/16 Reminder – Agencies Must Request Unclaimed Funds by May 27
01/08/16 Agencies Must Request Unclaimed Funds by May 27