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USPS Calendar Year-End Close Manual
Calendar Year-End Close (CYEC) Overview

2018 Year-End Schedule

Deadline Action Responsibility
Friday, Nov. 16 Last day to submit a copy of Forms W‑2c to USPS for 2017 corrections. Agency/USPS
Dec. 1 – 6 Semimonthly payroll month-end process (November month-end reports and clears). Agency/USPS
Thursday, Dec. 6 First-half, semimonthly payrolls are due. Agency
Tuesday, Dec. 11 Direct deposit deadline for first-half, semimonthly payrolls. Agency
Wednesday, Dec. 12 Last day to submit supplemental payrolls for 2018. Agency
Dec. 1 – 14 Monthly payroll month-end process (November month-end reports and clears).

Enter December terminations before split to ensure that employee W‑2s are sorted properly.
USPS will not be available on Saturday, Dec. 15. Monthly payroll month-end process will end.

2018/2019 files split.

2018 fourth-quarter reports and report 83 will run for all agencies.

Discrepancy reports 527 and 3011 will run for all agencies.

BRP flags reset.

Catch-up status for 457 plans cleared.

2018 current charitable deductions turned off and future amounts moved to current.
Note: All USPS payrolls finalized after the 2018/2019 file split must have a warrant date in calendar year 2019 and will be reflected in the 2019 files.
Monday, Dec. 17 2019 files open. USPS
Tuesday, Dec. 18 Agencies will receive 2018 fourth-quarter reports and reports 83, 527 and 3011. USPS
Tuesday, Dec. 18 Monthly payrolls and second-half, semimonthly payrolls are due. Agency
Friday, Dec. 21 Direct deposit deadline for monthly and second half, semimonthly payroll Agency
Monday – Wednesday,
Dec. 24 – 26
Wednesday, Jan. 2 First 2019 payday. Agency
Wednesday, Jan. 2 First 2018 W‑2 run. USPS
Wednesday, Jan. 23 Last day agencies can request W‑2s. Agency
Thursday, Jan. 31 Last day to mail or deliver W‑2s. Agency

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