USPS Calendar Year-End Close Manual –
Calendar Year-End Close (CYEC) Overview
2018 Year-End Schedule
|Friday, Nov. 16||Last day to submit a copy of Forms W‑2c to USPS for 2017 corrections.||Agency/USPS|
|Dec. 1 – 6||Semimonthly payroll month-end process (November month-end reports and clears).||Agency/USPS|
|Thursday, Dec. 6||First-half, semimonthly payrolls are due.||Agency|
|Tuesday, Dec. 11||Direct deposit deadline for first-half, semimonthly payrolls.||Agency|
|Wednesday, Dec. 12||Last day to submit supplemental payrolls for 2018.||Agency|
|Dec. 1 – 14||Monthly payroll month-end process (November month-end reports and clears).
Enter December terminations before split to ensure that employee W‑2s are sorted properly.
|USPS will not be available on Saturday, Dec. 15.||Monthly payroll month-end process will end.
2018/2019 files split.
2018 fourth-quarter reports and report 83 will run for all agencies.
Discrepancy reports 527 and 3011 will run for all agencies.
BRP flags reset.
Catch-up status for 457 plans cleared.
2018 current charitable deductions turned off and future amounts moved to current.
|Note: All USPS payrolls finalized after the 2018/2019 file split must have a warrant date in calendar year 2019 and will be reflected in the 2019 files.|
|Monday, Dec. 17||2019 files open.||USPS|
|Tuesday, Dec. 18||Agencies will receive 2018 fourth-quarter reports and reports 83, 527 and 3011.||USPS|
|Tuesday, Dec. 18||Monthly payrolls and second-half, semimonthly payrolls are due.||Agency|
|Friday, Dec. 21||Direct deposit deadline for monthly and second half, semimonthly payroll||Agency|
|Monday – Wednesday,
Dec. 24 – 26
|Wednesday, Jan. 2||First 2019 payday.||Agency|
|Wednesday, Jan. 2||First 2018 W‑2 run.||USPS|
|Wednesday, Jan. 23||Last day agencies can request W‑2s.||Agency|
|Thursday, Jan. 31||Last day to mail or deliver W‑2s.||Agency|