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USPS Calendar Year-End Close Manual | previous

USPS Calendar Year-End Close Manual – Calendar Year-End Close (CYEC) Overview

Chapter Sections

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Year Key

2018 Year-End Schedule

Deadline Action Responsibility
Friday, Nov. 16 Last day to submit a copy of Forms W‑2c to USPS for 2017 corrections. Agency/USPS
Dec. 1 – 6 Semimonthly payroll month-end process (November month-end reports and clears). Agency/USPS
Thursday, Dec. 6 First-half, semimonthly payrolls are due. Agency
Tuesday, Dec. 11 Direct deposit deadline for first-half, semimonthly payrolls. Agency
Wednesday, Dec. 12 Last day to submit supplemental payrolls for 2018. Agency
Dec. 1 – 14 Monthly payroll month-end process (November month-end reports and clears).

Enter December terminations before split to ensure that employee W‑2s are sorted properly.
Agency/USPS
USPS will not be available on Saturday, Dec. 15. Monthly payroll month-end process will end.

2018/2019 files split.

2018 fourth-quarter reports and report 83 will run for all agencies.

Discrepancy reports 527 and 3011 will run for all agencies.

BRP flags reset.

Catch-up status for 457 plans cleared.

2018 current charitable deductions turned off and future amounts moved to current.
Agency/USPS
Note: All USPS payrolls finalized after the 2018/2019 file split must have a warrant date in calendar year 2019 and will be reflected in the 2019 files.
Monday, Dec. 17 2019 files open. USPS
Tuesday, Dec. 18 Agencies will receive 2018 fourth-quarter reports and reports 83, 527 and 3011. USPS
Tuesday, Dec. 18 Monthly payrolls and second-half, semimonthly payrolls are due. Agency
Friday, Dec. 21 Direct deposit deadline for monthly and second half, semimonthly payroll Agency
Monday – Wednesday,
Dec. 24 – 26
Holiday  
Wednesday, Jan. 2 First 2019 payday. Agency
Wednesday, Jan. 2 First 2018 W‑2 run. USPS
Wednesday, Jan. 23 Last day agencies can request W‑2s. Agency
Thursday, Jan. 31 Last day to mail or deliver W‑2s. Agency
Glenn Hegar
Texas Comptroller of Public Accounts
Questions? Contact statewide.accounting@cpa.texas.gov
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