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USAS and CAPPS Financials Invoice Number Field Requirements

FPP E.023

Payment and Travel Card Account Numbers

The payment and travel card corporate/managing account numbers described in this section are not required to be entered in the invoice number field by an agency or institution of higher education that is processing a reimbursement to the agency’s local account.

Entering procurement and travel card transactions in USAS or CAPPS Financials requires special considerations for the timely reconciliation of payments.

16-Digit Corporate/Managing Account Numbers

The corporate/managing account number on the billing statement for procurement and travel card transactions is a 16-digit number. This number is used for billing purposes only and is not an actual credit card number. These accounts include:

  • Payment card (P-card)
  • Central Billing Account (CBA) travel card
  • Corporate Liability Individual Billed Account (CLIBA) travel card
  • Virtual card accounts

Note: If a state employee obtains an individually billed (IBA) state travel or payment card, the account number on the billing statement is an actual credit card number. However, payments on IBA card statements are the sole responsibility of the cardholder and are not paid directly by the cardholder’s state agency.

Full 16 Digit Corporate/Managing Account Number Required in USAS and CAPPS

For payment and travel card payments, enter the full 16-digit corporate/managing account number (not an actual credit card number). For USAS, use the INV NO field. For CAPPS Financials, use the INVOICE NO field on the voucher header for single-vendor vouchers (such as the regular voucher style). For multi-vendor vouchers (such as the Procard voucher style), use the INVOICE field on the voucher line. As of Nov. 6, 2025, CAPPS Financials also requires 16 digits in the INV NO field of payment and travel card transaction entries. If you need to include additional information in these fields, you must use a dash after the 16-digit corporate/managing number. Do not enter spaces before or after the dash.

Payment/Travel Card Contract Update

Effective Sept. 1, 2025, the state of Texas began transitioning to a new charge card contract with U.S. Bank. The previous charge card contract with Citibank required a physical warrant for CLIBA payments. The current US Bank charge card contract requires all card types to be paid via direct deposit. If you have outstanding Citibank charge card statements requiring payment, instructions are available in the third-party transaction link at the end of this guide.

See Processing Third-Party Transactions in USAS for Payment/Travel Cards, Direct Bill Payments and Reimbursements (FPP A.043) (login required) for more information.