ACR 60518 – USAS System Change
Effective May 30, 2025

Introduction

Application Change Request (ACR) 60518 for the Uniform Statewide Accounting System (USAS) protects the AMOUNT and DOC AMT fields on the Recurring Transaction Profile (55) screen. This change is effective May 30, 2025.

Issue

Inputting a value in the AMOUNT field on the USAS Recurring Transaction Profile (55) is problematic for the automated Interagency Transaction Voucher (ITV) process, resulting in the creation of extraneous generated transactions, incorrect amounts on the generated transactions, or both. When this occurs, the generated transactions fail to process, requiring extensive and time-consuming research to determine the necessary corrective actions.

In some cases, the generated ITV transactions could not be corrected, requiring the data entry of additional transactions by Comptroller’s office central staff and coordination with all involved agencies.

Solution

The AMOUNT field and its associated DOC AMT field are no longer visible on the 55 profile screen, thus preventing data entry into those fields.

Use the % ALLOCATED field to allocate the receipt of funds among multiple coding blocks. Enter the allocation as a decimal, e.g., 0.25, 0.50, 0.45, 0.55, etc. The % ALLOCATED fields for one RTI number cannot be greater than 1.00000 (100%). The cumulative percent allocated amount displays in the % SUM field.

Screen Affected

Recurring Transaction Profile (55)

For More Information

Contact your agency’s appropriation control officer for information.