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“What’s New” for USAS

11/23/21 Payables and Binding Encumbrances Due
11/23/21 Reminder – USPS Unavailable Dec. 11
11/22/21 Hotel Occupancy Tax Refund Reports
11/05/21 USPS Unavailable Dec. 11
11/05/21 2021 State of Texas Annual Cash Report
10/29/21 Benefits Proportional by Method of Finance Reports Due
10/25/21 USAS 1099 Reporting Procedures
10/22/21 CBA and CLIBA Payment Procedures
10/22/21 Reminder – Budget T-Codes Effective Date Change
10/22/21 Reminder – Annual Encumbrance Certification and Automated Lapsing
10/08/21 USAS and CAPPS Invoice Number and Description Fields
10/08/21 Reminder – Annual Encumbrance Certification and Automated Lapsing
10/01/21 Budget T-Codes Effective Date
09/17/21 Annual Encumbrance Reporting Due
09/17/21 Automated Lapse of Unencumbered Balances
09/17/21 Reminder – Emergency Leave Reporting Due
09/17/21 Reminder – Take the 2021 Fiscal Management Customer Service Survey
09/10/21 Take the 2021 Fiscal Management Customer Service Survey
09/10/21 Additional Accounting Policy Statements Updated
09/10/21 Comptroller Manual of Accounts Updated
09/03/21 Higher Ed USAS/ABEST Reconciliation Deadline
09/03/21 Reminder – Upgrade to BlueZone Web-to-Host 7.1 by Sept. 8
08/27/21 Emergency Leave Reporting Due
08/27/21 Reminder – Upgrade to BlueZone Web-to-Host 7.1 by Sept. 8
08/19/21 Upgrade to BlueZone Web-to-Host 7.1 by Sept. 8
08/19/21 Accounting Policy Statements Updated
08/19/21 Proceeds From the Sale of Surplus Property
08/13/21 87th Legislature GAA Updates
08/13/21 Do Not Set Effective End Date on Certain RTIs
08/13/21 Reminder – Systems Unavailable During Year-End Close
08/10/21 Upgrade to BlueZone Web-to-Host 7.1 by Sept. 8
07/30/21 Late Payment Interest Rate for Fiscal 2022
07/23/21 Outstanding Warrants Void Aug. 31
07/16/21 Substantive Changes to Comptroller Manual of Accounts
07/16/21 Limits on New Accounts, Funds and Revenue Dedications
07/16/21 Hotel Occupancy Tax Refund Reports
07/09/21 AY 2021 Earned Federal Funds Collections Reminder
07/09/21 Reminder – USAS Budget Entries and Appropriation Schedules Due
07/02/21 Fiscal Year-End Close Schedule
07/02/21 USAS and CAPPS Financials Year-End Process
07/02/21 HB 2 Supplemental Appropriation and Reduction Transactions Due
06/25/21 Reminder – Certification for USAS Balances for Imprest, Petty Cash and Travel Advance Accounts Due
06/18/21 USAS Budget Entries and Appropriation Schedules Due
06/11/21 Batch Number Reservation
06/11/21 Certification for USAS Balances for Imprest, Petty Cash and Travel Advance Accounts Due
06/04/21 BlueZone Web-to-Host Upgrade Postponed
05/28/21 USAS Profile Rollover to FY/AY22
05/28/21 USAS Profile Review and Cleanup Reports Available Early June
05/28/21 Payables and Binding Encumbrances Due
05/21/21 Reminder – Upgrade BlueZone Web-to-Host by June 1
05/14/21 Fiscal 2022 Payroll Due Dates and Direct Deposit Schedule
05/14/21 Reminder – Deadline To Request Unclaimed Funds
05/14/21 Reminder – Authorization Updates Due for Changes to Statewide Payroll/Personnel Systems
05/07/21 SB 500 Supplemental Appropriations Expiring June 5
05/07/21 Reminder – Upgrade BlueZone Web-to-Host by June 1
04/30/21 Reminder – Upgrade BlueZone Web-to-Host by June 1
04/23/21 Authorization Updates Due for Changes to Statewide Payroll/Personnel Systems
03/26/21 Warrant Availability on Friday, April 2
03/05/21 Payables and Binding Encumbrances Due
02/26/21 Upgrade BlueZone Web-to-Host by June 1
02/26/21 Updated USAS T-Code Sorts and Reference Information
02/19/21 Daily Print Files Available for Download
02/18/21 Warrant Distribution Delayed Due to Inclement Weather
02/17/21 Warrant Distribution Canceled Due to Inclement Weather
02/16/21 Warrant Distribution Canceled Due to Inclement Weather
02/15/21 Warrant Distribution Canceled Due to Inclement Weather
02/12/21 Reminder — Deadline To Request Unclaimed Funds
02/05/21 USAS and CAPPS Confidentiality Indicator
01/29/21 Deadline To Request Unclaimed Funds
01/22/21 Reminder — Last Day To Request Form 1099 is Jan. 29
01/04/21 Current Forms Always Available on FMX
12/11/20 Reminder — Warrant Distribution in December
12/11/20 Reminder — Direct Deposit Reversal Request Deadline Changed
12/11/20 Reminder — USAS/TINS File Submission
12/11/20 Reminder — Direct Deposit Settlement Dates
12/04/20 Warrant Distribution in December
12/04/20 Direct Deposit Reversal Request Deadline Changed
12/04/20 USAS/TINS File Submission
12/04/20 Direct Deposit Settlement Dates
12/04/20 Reminder — New Local Funds Reporting Requirements Due
11/30/20 Payables and Binding Encumbrances Due
11/30/20 Reminder — USPS Unavailable Dec. 12 for CYE File Split
11/20/20 Hotel Occupancy Tax Refund Reports
11/20/20 Reminder — New Local Funds Reporting Requirements Due
11/13/20 New Local Funds Reporting Requirements Due
11/13/20 Reminder — System Maintenance Nov. 21
11/06/20 2020 State of Texas Annual Cash Report
11/06/20 USAS 1099 Reporting Procedures
11/06/20 System Maintenance Nov. 21
11/06/20 USPS Unavailable Dec. 12 for CYE File Split
10/30/20 Benefits Proportional by Method of Finance Reports Due
10/23/20 CBA and CLIBA Payment Procedures
10/23/20 Reminder — Annual Encumbrance Certification and Automated Lapsing
10/16/20 Reminder — Annual Encumbrance Certification and Automated Lapsing
10/09/20 Reminder — Annual Encumbrance Certification and Automated Lapsing
10/02/20 USAS and CAPPS Invoice Number and Description Fields
09/18/20 Annual Encumbrance Reporting Due
09/18/20 Automated Lapse of Unencumbered Balances
09/18/20 Reminder — Take the Fiscal Management Customer Service Survey
09/18/20 Reminder — Emergency Leave Reporting Due
09/11/20 Take the 2020 Fiscal Management Customer Service Survey
09/11/20 USAS Comptroller Object Information Updated
09/04/20 Higher Ed USAS/ABEST Reconciliation Deadline
08/28/20 Emergency Leave Reporting Due
08/14/20 Do Not Set Effective End Date on Certain RTIs
08/14/20 Reminder — Systems Unavailable During Year-End Close
07/24/20 Outstanding Warrants Void Aug. 31
07/24/20 Late Payment Interest Rate Changes for Fiscal 2021
07/17/20 Hotel Occupancy Tax Refund Reports
07/10/20 Reminder – Fiscal 2021 USAS Budget Entries Due
07/02/20 USAS and CAPPS Financials Year-End FPPs Updated
07/02/20 Master Schedule of Year-End Close Events
07/02/20 AY 2020 Earned Federal Funds Collections Reminder
06/26/20 Reminder – Certification for USAS Balances for Imprest, Petty Cash and Travel Advance Accounts Due
06/19/20 Fiscal 2021 USAS Budget Entries Due
06/12/20 Certification for USAS Balances for Imprest, Petty Cash and Travel Advance Accounts Due
05/29/20 Third Quarter Payables and Binding Encumbrances Due
05/29/20 Fiscal 2021 Payroll Due Dates and Direct Deposit Schedule Posted
05/22/20 USAS Profile Rollover to FY/AY21 Set for June 20
05/22/20 USAS Profile Review and Cleanup Reports Available Early June
05/08/20 New CAPPS to USAS Pre-Release Web Service
05/01/20 Reminder – Agencies Must Request Unclaimed Funds by May 31
04/24/20 Settlement and Judgment Payroll Form Available
04/09/20 USAS Changes for Summary Vendor Numbers
04/09/20 USAS DAFR2011 Changing
04/09/20 Reminder – Renew Agency Authorization for Warrant Pickup by April 15
04/03/20 Warrant Pickup Available 8–10 a.m. Friday, April 10
04/03/20 Reminder – New Online CTIA System
03/31/20 Reminder – Vendor Number Changes in USAS
03/26/20 Action Required: Comptroller’s Mainframe SSL Certificate Changing
03/20/20 Reminder — Vendor Number Changes in USAS
03/18/20 Fiscal Resources and Required Actions for Tracking Coronavirus-Related Activity
03/16/20 Renew Agency Authorization for Warrant Pickup by April 15
03/16/20 New Control Report for Warrant Hold Offsets
03/06/20 Second Quarter Payables and Binding Encumbrances Due
03/06/20 New Online CTIA System Starts in April
03/06/20 USAS T-Code Sorts and Reference Information Updated
02/14/20 Texas Comptroller Manual of Accounts Updated
02/07/20 Selecting the USAS and CAPPS Confidentiality Indicator
01/31/20 Reminder – Agencies Must Request Unclaimed Funds by May 31
01/24/20 Reminder – Last Day To Request Form 1099 Is Jan. 30
01/17/20 Change to USAS DAFR2161
01/10/20 Vendor Number Changes in USAS
01/03/20 Agencies Must Request Unclaimed Funds by May 31
01/03/20 Current Forms Always Available on FMX
12/13/19 Coming Soon: New Look for FMX
12/13/19 Reminder — Warrant Distribution in December
12/13/19 Reminder — Direct Deposit Settlement Dates
12/06/19 Warrant Distribution in December
12/06/19 Direct Deposit Settlement Dates
12/06/19 USAS/TINS File Submission
12/02/19 First Quarter Payables and Binding Encumbrances Due
12/02/19 Reminder – USPS Unavailable Dec. 14 for CYE File Split
11/22/19 Hotel Occupancy Tax Refund Reports Available Dec. 9
11/08/19 USPS Unavailable Dec. 14 for CYE File Split
11/08/19 State of Texas Annual Cash Report Now Available
11/01/19 Benefits Proportional by MOF Reports Due
11/01/19 USAS 1099 Reporting Procedures Available for 2019
11/01/19 Open Records Requests: Notify Comptroller of Personal Safety Exceptions
10/25/19 Review CBA and CLIBA Payment Procedures
10/18/19 Reminder – Annual Encumbrance Certification and Automated Lapsing Due
10/11/19 Reminder – See Dates for Annual Encumbrance Certification and Automated Lapsing
10/04/19 Comply With USAS and CAPPS Invoice Number and Description Requirements
09/20/19 Online Form for Annual Encumbrance Reporting Due Oct. 30
09/20/19 Automated Lapse of Unencumbered Balances Starts Nov. 1
09/20/19 Reminder – Emergency Leave Reporting Due Oct. 1
09/13/19 Take the 2019 Fiscal Management Customer Service Survey by Sept. 27
09/13/19 Substantive Changes Made to Texas Comptroller Manual of Accounts
09/06/19 Additional Accounting Policy Statements Have Been Updated
09/06/19 Higher Ed USAS/ABEST Reconciliation Due Oct. 30
08/23/19 Reminder – USAS Purchase Category Codes Change Sept. 1
08/16/19 Summary of Changes Made by the 86th Legislature
08/16/19 Accounting Policy Statements Updated
08/16/19 AY 2020 Earned Federal Funds Collections Reminder
08/16/19 Do Not Set Effective End Date on Certain RTIs
08/16/19 Proceeds from Surplus Property Sales Go to General Revenue
08/16/19 Reminder – Systems Will Be Unavailable During Year-End Close
08/09/19 Emergency Leave Reporting Due Oct. 1
08/02/19 USAS Purchase Category Codes Change Sept. 1
07/26/19 Outstanding Warrants Void Aug. 31
07/26/19 Late Payment Interest Rate Increases for Fiscal 2020
07/19/19 Hotel Occupancy Tax Refund Reports Available Aug. 9
07/19/19 Substantive Changes Made to Comptroller Manual of Accounts
07/12/19 Reminder – July 26 Deadline Set for Fiscal 2020 USAS Budget Entries
07/08/19 Master Schedule of Year-End Close Events Set
07/08/19 USAS and CAPPS Financials FPPs Updated
06/28/19 Reminder – Certification for USAS Balances for Imprest, Petty Cash and Travel Advance Accounts Due July 10
06/21/19 July 26 Deadline Set for Fiscal 2020 USAS Budget Entries
06/14/19 Certification for USAS Balances for Imprest, Petty Cash and Travel Advance Accounts Due July 10
06/14/19 SB 500 Supplemental Appropriation and Reduction Transactions Due July 12
06/07/19 Third Quarter Payables and Binding Encumbrances Must Be Reported by June 30
05/24/19 USAS Profile Rollover to FY/AY20 Set for June 22
05/24/19 USAS Profile Review and Cleanup Reports Available Early June
05/17/19 Fiscal 2020 Payroll Due Dates and Direct Deposit Schedule Posted
05/17/19 Reminder – Authorization Updates Due for Changes to Statewide Payroll/Personnel Systems
05/10/19 Agencies Must Request Unclaimed Funds by May 31
05/03/19 New FAQs on USAS Payment Due Date and Requested Payment Date Fields
04/26/19 Authorization Updates Due for Changes to Statewide Payroll/Personnel Systems
04/18/19 Changes to USAS DAFR3913
04/12/19 Warrants Available for Pickup 8 to 10 a.m. on Friday, April 19
03/22/19 Encrypt Confidential Emails to Fiscal Management
03/08/19 USAS T-Code and Reference Information Updated
03/01/19 Replacement Payments for Lost Warrants
03/01/19 Second Quarter Payables and Binding Encumbrances Must Be Reported by March 30
02/22/19 Third-Party Reimbursement Payments and 1099 Reporting
02/08/19 USAS and CAPPS Confidentiality Indicator Must Be Correctly Marked
02/04/19 Reminder – Agencies Must Request Unclaimed Funds by May 31
01/25/19 Reminder – Last Day to Request Form 1099 is Jan. 30
01/04/19 Agencies Must Request Unclaimed Funds by May 31
01/04/19 Reminder – Current Forms Always Available on FMX
12/14/18 Reminder – USAS/TINS File Submission
12/07/18 USAS/TINS File Submission
11/30/18 First Quarter Payables and Binding Encumbrances Must Be Reported by Dec. 30
11/30/18 Reminder – USPS Unavailable Dec. 15 for CYE File Split
11/26/18 Hotel Occupancy Tax Refund Reports Available Dec. 9
11/16/18 Reminder – New Local Funds Reporting Requirements Due Nov. 30
11/16/18 Reminder – Check Direct Deposit Settlement Dates
11/09/18 2018 State of Texas Annual Cash Report Available
11/09/18 Updated APS 001 and 011
11/09/18 USPS Unavailable Dec. 15 for CYE File Split
11/02/18 USAS 1099 Reporting Procedures Available for 2018