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“What’s New” for USAS

05/10/24 Fiscal 2025 Payroll Due Dates and Direct Deposit Schedule
05/03/24 Deadline to Request Unclaimed Funds
04/26/24 Reminder – Authorization for Warrant Pickup Due
04/05/24 Reminder – Authorization for Warrant Pickup Due
03/28/24 State Grant Requirement
03/28/24 Discontinued Contract Extracts
03/22/24 DDEP Web Application Updates
03/22/24 Warrant Distribution on Friday, March 29
03/15/24 Authorization for Warrant Pickup Due
03/15/24 T-Code for Manual IRS Payments Updated
03/01/24 Payables and Binding Encumbrances Due
02/09/24 Deadline to Request Unclaimed Funds
02/02/24 Saturday Mainframe System Availability Change
01/26/24 USAS and CAPPS Confidentiality Indicator
01/19/24 Updated USAS T-Code Sorts and Reference Information
01/12/24 Comptroller Manual of Accounts Updated
01/12/24 Reminder – Request Form 1099 by Jan. 30
12/14/23 Security Alert: Avoid Email Confirmation
11/21/23 Payables and Binding Encumbrances Due
11/17/23 2024 Earned Federal Funds Update
11/17/23 Hotel Occupancy Tax Refund Reports
11/10/23 2023 State of Texas Annual Cash Report
11/03/23 CBA and CLIBA Payment Procedures
10/27/23 1099 Reporting for Tax Year 2023
10/27/23 USAS and CAPPS Invoice Number and Description Fields
10/20/23 Reminder – Annual Encumbrance Certification and Automated Lapsing
10/20/23 Reminder – Budget T-Codes Effective Date Change
10/06/23 SB8 Supplemental Appropriations Expiring
10/06/23 Reminder – Annual Encumbrance Certification and Automated Lapsing
09/29/23 Budget T-Codes Effective Date Change
09/28/23 Reminder – Complete Our Customer Service Survey by Sept. 29
09/22/23 Updated Check Processing Requirement
09/15/23 Fiscal Management Customer Service Survey
09/15/23 Automated Lapse of Unencumbered Balances
09/15/23 Annual Encumbrance Reporting Due
09/08/23 Additional Accounting Policy Statements Updated
09/08/23 Comptroller Manual of Accounts Updated
09/01/23 University USAS/ABEST Reconciliation Deadline
08/25/23 Emergency Leave Reporting Due
08/25/23 Reminder – Salary Supplement Report Due
08/18/23 Accounting Policy Statements Updated
08/11/23 Changes to Two-Day USAS Reports
08/11/23 88th Legislature GAA Updates
08/11/23 RTI End Dates
08/11/23 Reminder – Systems Unavailable During Year-End Close
08/04/23 HB 9 Supplemental Appropriations Expiring
08/04/23 Late Payment Interest Rate for Fiscal 2024
07/28/23 Proceeds From the Sale of Surplus Property
07/21/23 Outstanding Warrants Void Aug. 31
07/21/23 Salary Supplement Report Due
07/14/23 Limits on New Accounts, Funds and Revenue Dedications
07/14/23 Updates to Comptroller Manual of Accounts
07/14/23 Hotel Occupancy Tax Refund Reports
07/14/23 Reminder – USAS/TINS Modernization Initiative Survey
07/07/23 2023 Earned Federal Funds Collections Reminder
07/07/23 Reminder – USAS Budget Entries and Appropriation Schedules Due
06/30/23 Fiscal Year-End Close Schedule
06/30/23 USAS and CAPPS Financials Year-End Process
06/26/23 SB 30 Supplemental Appropriation and Reduction Transactions Due
06/23/23 Salary Increase Information Available
06/23/23 Holiday Warrant Distribution
06/23/23 Reminder – Certification Due for Certain USAS Balances
06/16/23 USAS Budget Entries and Appropriation Schedules Deadline
06/15/23 Payroll Reimbursement Processing for Institutions of Higher Education
06/09/23 Certification Due for Certain USAS Balances
05/26/23 USAS Profile Rollover to FY/AY24
05/26/23 USAS Profile Review and Cleanup Reports
05/26/23 Review USAS IT File Daily
05/26/23 Reminder – Payables and Binding Encumbrances Due
05/19/23 Current Forms Always Available on FMX
05/12/23 Interest Earned From ARPA Balances
05/12/23 Fiscal 2024 Payroll Due Dates and Direct Deposit Schedule
05/04/23 HB 2 Supplemental Appropriations Expiring
05/04/23 Reminder – Deadline to Request Unclaimed Funds
04/21/23 Authorization Updates Due for Changes to Statewide Payroll/Personnel Systems
04/14/23 Pay Card Program
03/31/23 Warrant Distribution on Friday, April 7
03/03/23 Reminder – Payables and Binding Encumbrances Due
02/03/23 Updated USAS T-Code Sorts and Reference Information
02/03/23 Reminder – Deadline to Request Unclaimed Funds
01/27/23 USAS and CAPPS Confidentiality Indicator
01/20/23 Deadline to Request Unclaimed Funds
01/13/23 Reminder – Request Form 1099 by Jan. 30
12/30/22 Current Forms Always Available on FMX
12/09/22 Reminder – Holiday Warrant Distribution
12/09/22 Reminder – USAS/TINS File Submission
12/09/22 Reminder – Direct Deposit Settlement Dates
12/02/22 Warrant Distribution in December
12/02/22 USAS/TINS File Submission
12/02/22 Direct Deposit Settlement Dates
12/02/22 Reminder – Local Funds Reporting Requirements Due
11/28/22 Payables and Binding Encumbrances Due
11/28/22 Reminder – USPS Unavailable Dec. 10
11/18/22 USAS 1099 Reporting Procedures
11/18/22 Hotel Occupancy Tax Refund Reports
11/18/22 Reminder – Local Funds Reporting Requirements Due
11/10/22 2022 State of Texas Annual Cash Report
11/10/22 Local Funds Reporting Requirements Due
11/10/22 Fraud Prevention Webinar
11/04/22 USPS Unavailable Dec. 10
10/28/22 Benefits Proportional by Method of Finance Reports Due
10/21/22 CBA and CLIBA Payment Procedures
10/21/22 Reminder – Annual Encumbrance Certification and Automated Lapsing
10/21/22 Reminder – Budget T-Codes Effective Date Change
10/14/22 USAS and CAPPS Invoice Number and Description Fields
10/07/22 Reminder – Annual Encumbrance Certification and Automated Lapsing
09/30/22 Budget T-Codes Effective Date Change
09/23/22 Reminder – Fiscal Management Customer Service Survey
09/23/22 Reminder – Emergency Leave Reporting Due
09/16/22 2022 Fiscal Management Customer Service Survey
09/16/22 Infrastructure Investment and Jobs Act Policy Updates
09/16/22 Annual Encumbrance Reporting Due
09/16/22 Automated Lapse of Unencumbered Balances
09/16/22 Masking Direct Deposit Account Numbers
09/09/22 RTIs for Fiscal 2023 Unemployment Compensation Reimbursements
09/02/22 Higher Ed USAS/ABEST Reconciliation Deadline
08/26/22 Emergency Leave Reporting Due
08/12/22 RTI End Dates
08/12/22 Reminder – Systems Unavailable During Year-End Close
08/05/22 Changes to USAS Profiles D10 and D22
07/29/22 Late Payment Interest Rate for Fiscal 2023
07/22/22 Outstanding Warrants Void Aug. 31
07/18/22 Reminder – Hotel Occupancy Tax Refund Reports
07/11/22 2022 Earned Federal Funds Collections
07/11/22 Reminder – USAS Budget Entries and Appropriation Schedules Due
07/01/22 Fiscal Year-End Close Schedule
07/01/22 USAS and CAPPS Financials Year-End Process
06/24/22 Reminder – Certification of USAS Balances for Imprest, Petty Cash and Travel Advance Accounts Due
06/17/22 USAS Budget Entries and Appropriation Schedules Due
06/17/22 Updates to Profile Rollover Program
06/10/22 Certification of USAS Balances for Imprest, Petty Cash and Travel Advance Accounts Due
06/03/22 New Texas Identification Number (TIN) Request Policy
05/31/22 USAS Profile Review, Cleanup and Rollover to FY23
05/31/22 Review USAS IT File Daily
05/31/22 Reminder – Payables and Binding Encumbrances Due
05/13/22 Fiscal 2023 Payroll Due Dates and Direct Deposit Schedule
05/06/22 Reminder – Deadline to Request Unclaimed Funds
04/27/22 Deadline Extended – Authorization for Warrant Pickup
04/08/22 Warrant Distribution on Friday, April 15
04/08/22 Reminder – Authorization for Warrant Pickup Due
03/11/22 Authorization for Warrant Pickup Due
03/04/22 Reminder – Payables and Binding Encumbrances Due
02/25/22 Updated USAS T-Code Sorts and Reference Information
02/18/22 Comptroller Manual of Accounts Updated
02/11/22 New Name and Email for Fiscal Management Security Team
02/04/22 USAS and CAPPS Confidentiality Indicator
01/28/22 Reminder – Deadline to Request Unclaimed Funds
01/21/22 Reminder – Request Form 1099 by Jan. 28
01/21/22 Reminder – Upgrade to TLS 1.2 by Jan. 30
01/14/22 Deadline to Request Unclaimed Funds
01/03/22 Current Forms Always Available on FMX
12/15/21 Upgrade to TLS 1.2 Required by Jan. 30
12/13/21 Supplemental Appropriation and Reduction Transactions Due
12/10/21 2022 Earned Federal Funds Update
12/10/21 Reminder – Warrant Distribution in December
12/10/21 Reminder – Direct Deposit Reversal Request Deadline Changed
12/10/21 Reminder – USAS/TINS File Submission
12/10/21 Reminder – Direct Deposit Settlement Dates
12/03/21 Warrant Distribution in December
12/03/21 Direct Deposit Reversal Request Deadline Changed
12/03/21 USAS/TINS File Submission
12/03/21 Direct Deposit Settlement Dates
11/23/21 Payables and Binding Encumbrances Due
11/23/21 Reminder – USPS Unavailable Dec. 11
11/22/21 Hotel Occupancy Tax Refund Reports
11/05/21 USPS Unavailable Dec. 11
11/05/21 2021 State of Texas Annual Cash Report
10/29/21 Benefits Proportional by Method of Finance Reports Due
10/25/21 USAS 1099 Reporting Procedures
10/22/21 CBA and CLIBA Payment Procedures
10/22/21 Reminder – Budget T-Codes Effective Date Change
10/22/21 Reminder – Annual Encumbrance Certification and Automated Lapsing
10/08/21 USAS and CAPPS Invoice Number and Description Fields
10/08/21 Reminder – Annual Encumbrance Certification and Automated Lapsing
10/01/21 Budget T-Codes Effective Date
09/17/21 Annual Encumbrance Reporting Due
09/17/21 Automated Lapse of Unencumbered Balances
09/17/21 Reminder – Emergency Leave Reporting Due
09/17/21 Reminder – Take the 2021 Fiscal Management Customer Service Survey
09/10/21 Take the 2021 Fiscal Management Customer Service Survey
09/10/21 Additional Accounting Policy Statements Updated
09/10/21 Comptroller Manual of Accounts Updated
09/03/21 Higher Ed USAS/ABEST Reconciliation Deadline
09/03/21 Reminder – Upgrade to BlueZone Web-to-Host 7.1 by Sept. 8
08/27/21 Emergency Leave Reporting Due
08/27/21 Reminder – Upgrade to BlueZone Web-to-Host 7.1 by Sept. 8
08/19/21 Upgrade to BlueZone Web-to-Host 7.1 by Sept. 8
08/19/21 Accounting Policy Statements Updated
08/19/21 Proceeds From the Sale of Surplus Property
08/13/21 87th Legislature GAA Updates
08/13/21 Do Not Set Effective End Date on Certain RTIs
08/13/21 Reminder – Systems Unavailable During Year-End Close
08/10/21 Upgrade to BlueZone Web-to-Host 7.1 by Sept. 8
07/30/21 Late Payment Interest Rate for Fiscal 2022
07/23/21 Outstanding Warrants Void Aug. 31
07/16/21 Substantive Changes to Comptroller Manual of Accounts
07/16/21 Limits on New Accounts, Funds and Revenue Dedications
07/16/21 Hotel Occupancy Tax Refund Reports
07/09/21 AY 2021 Earned Federal Funds Collections Reminder
07/09/21 Reminder – USAS Budget Entries and Appropriation Schedules Due
07/02/21 Fiscal Year-End Close Schedule
07/02/21 USAS and CAPPS Financials Year-End Process
07/02/21 HB 2 Supplemental Appropriation and Reduction Transactions Due
06/25/21 Reminder – Certification for USAS Balances for Imprest, Petty Cash and Travel Advance Accounts Due
06/18/21 USAS Budget Entries and Appropriation Schedules Due
06/11/21 Batch Number Reservation
06/11/21 Certification for USAS Balances for Imprest, Petty Cash and Travel Advance Accounts Due
06/04/21 BlueZone Web-to-Host Upgrade Postponed
05/28/21 USAS Profile Rollover to FY/AY22
05/28/21 USAS Profile Review and Cleanup Reports Available Early June
05/28/21 Payables and Binding Encumbrances Due
05/21/21 Reminder – Upgrade BlueZone Web-to-Host by June 1
05/14/21 Fiscal 2022 Payroll Due Dates and Direct Deposit Schedule
05/14/21 Reminder – Deadline To Request Unclaimed Funds
05/14/21 Reminder – Authorization Updates Due for Changes to Statewide Payroll/Personnel Systems
05/07/21 SB 500 Supplemental Appropriations Expiring June 5
05/07/21 Reminder – Upgrade BlueZone Web-to-Host by June 1