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“What’s New” for CAPPS

11/23/21 Payables and Binding Encumbrances Due
11/23/21 Reminder – USPS Unavailable Dec. 11
11/22/21 Hotel Occupancy Tax Refund Reports
11/10/21 CAPPS User Group Meeting
11/10/21 Veteran Workforce Summary Reports Due
11/05/21 USPS Unavailable Dec. 11
10/29/21 Reminder – Benefit Replacement Pay Leveling Election Due
10/22/21 CBA and CLIBA Payment Procedures
10/22/21 Reminder – Annual Encumbrance Certification and Automated Lapsing
10/15/21 Benefit Replacement Pay Leveling Election Due
10/08/21 USAS and CAPPS Invoice Number and Description Fields
10/08/21 Reminder – Annual Encumbrance Certification and Automated Lapsing
10/01/21 Reminder – Preliminary EEO Report
09/29/21 Direct Deposit Authorization Form Change
09/17/21 Annual Encumbrance Reporting Due
09/17/21 Automated Lapse of Unencumbered Balances
09/17/21 Reminder – Emergency Leave Reporting Due
09/17/21 Reminder – Take the 2021 Fiscal Management Customer Service Survey
09/10/21 Take the 2021 Fiscal Management Customer Service Survey
08/27/21 Emergency Leave Reporting Due
08/27/21 Reminder – Salary Supplement Report Due
08/19/21 Accounting Policy Statements Updated
08/19/21 Reminder – Quarterly GR Reimbursement Due for Statewide Allocated Costs
08/13/21 87th Legislature GAA Updates
08/13/21 Reason Code Definitions and Restrictions Updated
08/13/21 CAPPS User Group Webinars
08/13/21 Reminder – Systems Unavailable During Year-End Close
08/06/21 Final Copies of the 2021 EEO-4 Report Available
08/06/21 Legislative Changes to Salary Administration
07/23/21 Outstanding Warrants Void Aug. 31
07/23/21 Salary Supplement Report Due
07/16/21 Limits on New Accounts, Funds and Revenue Dedications
07/09/21 Preliminary Copies of the 2021 EEO-4 Report Available
07/09/21 CAPPS User Group Webinars
07/09/21 Reminder – USAS Budget Entries and Appropriation Schedules Due
07/02/21 Fiscal Year-End Close Schedule
07/02/21 USAS and CAPPS Financials Year-End Process
07/02/21 CAPPS HR/Payroll Fiscal Year-End Process
07/02/21 SPRS Fiscal Year-End Process
07/02/21 USPS Fiscal Year-End Close Process
06/25/21 Reminder – Certification for USAS Balances for Imprest, Petty Cash and Travel Advance Accounts Due
06/18/21 USAS Budget Entries and Appropriation Schedules Due
06/18/21 Reminder – Quarterly GR Reimbursement Due for Statewide Allocated Costs
06/11/21 Certification for USAS Balances for Imprest, Petty Cash and Travel Advance Accounts Due
06/11/21 CAPPS User Group Webinars
06/04/21 CAPPS IAM/TDIS Self-Paced Training
05/28/21 USAS Profile Rollover to FY/AY22
05/28/21 USAS Profile Review and Cleanup Reports Available Early June
05/28/21 Payables and Binding Encumbrances Due
05/28/21 CAPPS IAM/TDIS Goes Live June 7
05/14/21 Fiscal 2022 Payroll Due Dates and Direct Deposit Schedule
05/14/21 Reminder – Authorization Updates Due for Changes to Statewide Payroll/Personnel Systems
05/07/21 CAPPS User Group Webinar
04/30/21 ARP Update to FFCRA
04/23/21 Authorization Updates Due for Changes to Statewide Payroll/Personnel Systems
04/23/21 Reminder – Quarterly GR Reimbursement Due for Statewide Allocated Costs
04/09/21 CAPPS User Group Webinar
04/05/21 New IAM Page for CAPPS
03/22/21 Pay Card Update
03/19/21 Reminder — Quarterly GR Reimbursement Due for Statewide Allocated Costs
03/12/21 CAPPS User Group Webinar
03/05/21 Payables and Binding Encumbrances Due
02/19/21 Daily Print Files Available for Download
02/18/21 Warrant Distribution Delayed Due to Inclement Weather
02/17/21 Warrant Distribution Canceled Due to Inclement Weather
02/16/21 Warrant Distribution Canceled Due to Inclement Weather
02/15/21 Warrant Distribution Canceled Due to Inclement Weather
02/12/21 CAPPS User Group Webinar
01/22/21 Reminder — New Act Extends FFCRA Leave Expansion Through March
01/15/21 CAPPS User Group Webinar
01/12/21 New Act Extends FFCRA Leave Expansion Through March
01/11/21 Report to the 87th Legislature: CAPPS – ERP in Texas
01/08/21 Statewide Cost Allocation Worksheet and Forms Due
01/04/21 Current Forms Always Available on FMX
12/11/20 New CAPPS IAM Platform
12/07/20 Update Contact Information for ACA 1094-C and 1095-C by Dec. 31
12/04/20 Reminder — First Quarter Veteran Workforce Summary Reports Due
12/04/20 Reminder — New Local Funds Reporting Requirements Due
11/30/20 Payables and Binding Encumbrances Due
11/30/20 Reminder — USPS Unavailable Dec. 12 for CYE File Split
11/20/20 Hotel Occupancy Tax Refund Reports
11/20/20 Reminder — New Local Funds Reporting Requirements Due
11/13/20 New Local Funds Reporting Requirements Due
11/13/20 First Quarter Veteran Workforce Summary Reports Due
11/13/20 CAPPS User Group Webinar
11/13/20 Reminder — System Maintenance Nov. 21
11/06/20 New CAPPS TRC for FMLA Holiday Hours
11/06/20 System Maintenance Nov. 21
11/06/20 USPS Unavailable Dec. 12 for CYE File Split
10/30/20 Reminder — Benefit Replacement Pay Leveling Election Due
10/23/20 CBA and CLIBA Payment Procedures
10/23/20 Reminder — Annual Encumbrance Certification and Automated Lapsing
10/16/20 Benefit Replacement Pay Leveling Election Due
10/16/20 CAPPS User Group Webinars
10/16/20 Reminder — Annual Encumbrance Certification and Automated Lapsing
10/09/20 Reminder — Annual Encumbrance Certification and Automated Lapsing
10/02/20 USAS and CAPPS Invoice Number and Description Fields
10/02/20 Reminder — Preliminary EEO Report
09/25/20 Preliminary EEO Report
09/18/20 Annual Encumbrance Reporting Due
09/18/20 Automated Lapse of Unencumbered Balances
09/18/20 Reminder — Take the Fiscal Management Customer Service Survey
09/18/20 Reminder — Emergency Leave Reporting Due
09/17/20 Deferral of Payroll Tax Obligations
09/11/20 Take the 2020 Fiscal Management Customer Service Survey
09/11/20 CAPPS User Group Webinars
08/28/20 Emergency Leave Reporting Due
08/28/20 Reminder — Report on Certain Salary Supplements Due
08/14/20 CAPPS User Group Webinars
08/14/20 Reminder — Systems Unavailable During Year-End Close
07/24/20 Outstanding Warrants Void Aug. 31
07/24/20 Report on Certain Salary Supplements Due
07/17/20 USPS Fiscal Year-End Close Process
07/17/20 CAPPS User Group Webinars
07/10/20 CAPPS HR/Payroll Fiscal Year-End Processing Instructions
07/10/20 Update Bookmarks to the CAPPS Portal
07/10/20 Reminder – Fiscal 2021 USAS Budget Entries Due
07/02/20 USAS and CAPPS Financials Year-End FPPs Updated
07/02/20 Master Schedule of Year-End Close Events
07/02/20 SPRS Fiscal Year-End Processing Instructions
06/26/20 Reminder – Certification for USAS Balances for Imprest, Petty Cash and Travel Advance Accounts Due
06/19/20 Fiscal 2021 USAS Budget Entries Due
06/12/20 Certification for USAS Balances for Imprest, Petty Cash and Travel Advance Accounts Due
06/12/20 CAPPS User Group Webinars in June
05/29/20 Third Quarter Payables and Binding Encumbrances Due
05/29/20 Fiscal 2021 Payroll Due Dates and Direct Deposit Schedule Posted
05/22/20 USAS Profile Rollover to FY/AY21 Set for June 20
05/22/20 USAS Profile Review and Cleanup Reports Available Early June
05/15/20 Third Quarter Veteran Workforce Summary Reports Due
05/15/20 CAPPS User Group Webinar on May 28
05/08/20 New CAPPS to USAS Pre-Release Web Service
04/24/20 Student Loan Wage Garnishment Suspension Extended
04/17/20 CAPPS User Group Meeting Webinars in April
04/09/20 Reminder – Renew Agency Authorization for Warrant Pickup by April 15
04/06/20 Federal Legislation Affecting Leave
04/03/20 Reminder – New Online CTIA System
03/31/20 Student Loan Wage Garnishments Suspended
03/20/20 Reminder — New CAPPS Landing Page and Dashboard
03/18/20 Fiscal Resources and Required Actions for Tracking Coronavirus-Related Activity
03/16/20 Renew Agency Authorization for Warrant Pickup by April 15
03/16/20 CAPPS User Group Meeting Webinars in March
03/06/20 Statewide Cost Allocation Worksheet Forms Due
03/06/20 Second Quarter Payables and Binding Encumbrances Due
03/06/20 New Online CTIA System Starts in April
02/28/20 CAPPS System Updates on FMX
02/14/20 New CAPPS Landing Page and Dashboard
02/14/20 CAPPS User Group Meeting Feb. 25
02/07/20 Selecting the USAS and CAPPS Confidentiality Indicator
01/03/20 Current Forms Always Available on FMX
12/13/19 Coming Soon: New Look for FMX
12/06/19 Reminder – First Quarter Veteran Workforce Summary Reports Due
12/02/19 First Quarter Payables and Binding Encumbrances Due
12/02/19 Reminder – USPS Unavailable Dec. 14 for CYE File Split
11/22/19 Hotel Occupancy Tax Refund Reports Available Dec. 9
11/15/19 First Quarter Veteran Workforce Summary Reports Due
11/08/19 USPS Unavailable Dec. 14 for CYE File Split
11/01/19 Reminder – Benefit Replacement Pay Leveling Election Due
10/25/19 Review CBA and CLIBA Payment Procedures
10/18/19 Benefit Replacement Pay Leveling Election Due
10/18/19 Reminder – Annual Encumbrance Certification and Automated Lapsing Due
10/11/19 Reminder – Preliminary EEO Report Available Oct. 17
10/11/19 Reminder – See Dates for Annual Encumbrance Certification and Automated Lapsing
10/04/19 Comply With USAS and CAPPS Invoice Number and Description Requirements
09/27/19 Preliminary EEO Report Available Oct. 17
09/20/19 Online Form for Annual Encumbrance Reporting Due Oct. 30
09/20/19 Automated Lapse of Unencumbered Balances Starts Nov. 1
09/20/19 Reminder – Emergency Leave Reporting Due Oct. 1
09/13/19 Take the 2019 Fiscal Management Customer Service Survey by Sept. 27
08/30/19 Reminder – Report on Certain Salary Supplements Due Sept. 15
08/23/19 Reminder – USAS Purchase Category Codes Change Sept. 1
08/16/19 Summary of Changes Made by the 86th Legislature
08/16/19 Accounting Policy Statements Updated
08/16/19 Reminder – Systems Will Be Unavailable During Year-End Close
08/09/19 Legislative Changes Affecting Salary Administration Outlined
08/09/19 Updated Reason Code Definitions and Restrictions Available
08/09/19 Final 2019 EEO-4 Report Available Aug. 16
08/09/19 Emergency Leave Reporting Due Oct. 1
08/02/19 Payroll/Personnel Webinar – Updates From the 86th Legislature
08/02/19 USAS Purchase Category Codes Change Sept. 1
08/02/19 New Procedures for Agencies Requesting SFS Web Services
07/26/19 Outstanding Warrants Void Aug. 31
07/26/19 Report on Certain Salary Supplements Due Sept. 15
07/19/19 Revised Due Date for the Preliminary EEO-4 Acknowledgment Form
07/19/19 HB 3317 Limits New Accounts, Funds and Revenue Dedications
07/19/19 Use USPS Fiscal Year-End Close Process to Prepare for Fiscal 2020
07/12/19 CAPPS HR/Payroll Fiscal Year-End Processing Instructions Available Now
07/12/19 Reminder – July 26 Deadline Set for Fiscal 2020 USAS Budget Entries
07/08/19 Preliminary Copies of the 2019 EEO-4 Report Available July 19
07/08/19 Master Schedule of Year-End Close Events Set
07/08/19 USAS and CAPPS Financials FPPs Updated
07/08/19 SPRS Fiscal Year-End Processing Instructions Available Now
06/28/19 Reminder – Certification for USAS Balances for Imprest, Petty Cash and Travel Advance Accounts Due July 10
06/21/19 July 26 Deadline Set for Fiscal 2020 USAS Budget Entries
06/14/19 Certification for USAS Balances for Imprest, Petty Cash and Travel Advance Accounts Due July 10
06/07/19 Third Quarter Payables and Binding Encumbrances Must Be Reported by June 30
05/31/19 Systems Updated with New Race/Ethnicity Values
05/28/19 New CAPPS Security Acknowledgement Screen
05/24/19 USAS Profile Rollover to FY/AY20 Set for June 22
05/24/19 USAS Profile Review and Cleanup Reports Available Early June
05/17/19 Fiscal 2020 Payroll Due Dates and Direct Deposit Schedule Posted
05/17/19 Reminder – Authorization Updates Due for Changes to Statewide Payroll/Personnel Systems
04/26/19 Authorization Updates Due for Changes to Statewide Payroll/Personnel Systems
03/22/19 CAPPS Transitions to Oracle Cloud Infrastructure (OCI) March 29 – April 1
03/22/19 Encrypt Confidential Emails to Fiscal Management
03/01/19 Second Quarter Payables and Binding Encumbrances Must Be Reported by March 30
02/08/19 USAS and CAPPS Confidentiality Indicator Must Be Correctly Marked
01/18/19 SPA Phase-Out Plan
01/04/19 Reminder – Current Forms Always Available on FMX
12/28/18 Report to the Legislature: CAPPS – ERP in Texas
12/14/18 Statewide Cost Allocation Worksheet Forms Due
12/07/18 Reminder – Deadline Approaching for First Quarter Veteran Workforce Summary Reports
12/05/18 Update Contact Information for ACA 1094-C and 1095-C by Dec. 31
11/30/18 First Quarter Payables and Binding Encumbrances Must Be Reported by Dec. 30
11/30/18 Reminder – USPS Unavailable Dec. 15 for CYE File Split
11/26/18 Hotel Occupancy Tax Refund Reports Available Dec. 9
11/16/18 Deadlines Approaching for First Quarter Veteran Workforce Summary Reports
11/16/18 Reminder – New Local Funds Reporting Requirements Due Nov. 30
11/09/18 USPS Unavailable Dec. 15 for CYE File Split
11/02/18 Reminder — Benefit Replacement Pay Leveling Election Due