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SPA Process User’s Guide – Chapter 6 – Deleting Property and Funds

Disposal of Property Not in SPA

Property not on the SPA system can be advertised and sold on SPA using the following procedures:


  1. Access the Add Property (PAPADD) screen on the Main Menu.
  2. Verify the agency number in the AGENCY field. SPA automatically defaults to the user’s agency number. If data is maintained for more than one agency, a different agency number may be entered by typing over the system-generated number.
  3. Enter a dummy property number in the PROPERTY field. This dummy number must start with ZZ and be no more than ten characters long. For example: ZZ00000001.

    Note: ZZ property numbers do not show up on any SPA reports except Surplus Property Reports.

  4. Enter the component number in the COMPONENT field.
  5. Press Enter.
  6. Enter the fund number.
  7. Enter the receipt date in the REC DATE field (using MM-DD-YYYY format). If the receipt date is not known, use the current date.
  8. Enter the effective date in the EFF DATE field (using MM-DD-YYYY format).
  9. Enter a description of the property in the 40-character DESCRIP field.
  10. Enter the class code in the CLA field.
  11. Enter 99 in the ACQ MD field.
  12. Enter the acquisition cost in the ACQ COST field. If you do not know the original cost, enter 1.00.
  13. Enter the current fiscal year in the FISC YR field.
  14. Enter a detailed description of the exact location of the property in the LOC 1 field. (Required for internal agencies only.)
  15. Enter the first name of the person responsible for the property in the RESP FIRST field.
  16. Enter the last name of the person responsible for the property in the LAST field.
  17. Press Enter. The message Information Has Been Added appears.
  18. Press F3 to return to the Main Menu.
  19. Access the Advertise Surplus screen (PADGSC) and follow the procedures for “Disposal Method 05 (Surplus)” in this chapter.
Glenn Hegar
Texas Comptroller of Public Accounts
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