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USPS Process Guide –
Chapter 12: Leave Accounting –
Leave Accounting Reports in Task Order

Start of Month Reports

Rpt # DB Updated Report Name Request Screen Dates Required (See Key) Summary
156 HMCU1 HM8U2 Monthly Accrual Process Report HSRPT/HNKLA LA Process Date (EOM) Accrues vacation and sick leave, moves an agency to the next LA month by setting LAST 156 ACCR DT on HNKLA. You can run Report 565 at the same time for a list of everyone’s accruals.
196 HM9U1 HM8U2 HO8U1 Post Pending Leave and Posting Exception Report HSRPT/HNKLA LA Process Date (EOM) Run only if future dated leave was entered. Posts leave in requested status that has a start date in the current LA month.

Payroll-Related Reports

Rpt # DB Updated Report Name Request Screen Dates Required (See Key) Summary
594 HUAU1 HUEU1 HRSUB Payroll Interface Transactions Generated Rpt HNKLA LA Process Date (EOM) Creates payroll batches for overtime/comp time payments and LWOP docks entered on HM9U1. Run before a trial payroll.
557 HM9U1 HM8U2 Leave Payment Audit Rpt HNKLA LA Warrant Start Date (1stW)
LA Warrant End Date (LastW)		 Locates payments/ docks made in the pay periods from the starting warrant date through the ending warrant date and updates HM9U1. Run after last payroll for month has been completed.
595 N/A Leave Payroll Audit Rpt HNKLA Start Date (FOM)
End Date (EOM) Note: FOM and EOM can be in different months.		 Reports leave accounting entries for payments/docks which payroll did not pay/dock. Run after last payroll for month has been completed.

Reports Run After Employees’ Activity for the Month Has Been Entered

Rpt # DB Updated Report Name Request Screen Dates Required (See Key) Summary
053 HMCU1 HM8U2 Adjusted Leave Accrued Rpt HSRPT/HNKLA LA Process Date (EOM)
LA Warrant Start Date (1stW)
LA Warrant End Date (LastW)		 Adjusts accruals for hourly employees according to hours paid. Not needed for agencies that do not have hourly employees.
597 HM9U1 HM8U2 Time Forfeiture Rpt HNKLA LA Process Date (EOM) Forfeits aged comp and holiday comp; warns of forfeitures to occur within 90 days.
569 N/A Projected Annual Leave to be Converted to Sick Leave at Fiscal Year-End HNKLA LA Process Date (EOM) Calculates how much vacation an employee will have at fiscal year end (if no more is taken) and how much of that ending balance will be converted to sick leave.
537 N/A Employee Leave Summary Rpt HNKLA LA Process Date (EOM) Reports monthly leave balances and activity for each employee.

Month-End Reports

Rpt # DB Updated Report Name Request Screen Dates Required (See Key) Summary
199 N/A FLSA OT/Comp Time Activity HSRPT/HNKLA End Date (EOM) Reports overtime and comp time activity for the month.
561 N/A Sick Pool Balance Rpt HNKLA Start Date
End Date		 Reports sick leave pool activity for the month.
563 N/A Employee Leave Balances Rpt HNKLA LA Process Date (EOM) Reports balances for vacation, sick leave, overtime, comp and holiday comp.
565 N/A Leave Accrued Rpt HNKLA LA Process Date (EOM) Reports amount of vacation and sick leave accrued.

Fiscal Year-End Reports

Rpt # DB Updated Report Name Request Screen Dates Required (See Key) Summary
574 N/A Compensable Leave HNKLA Report Fiscal Year Long-term liability for the Annual Financial Report. Dates are for FY being reported.
158 HMCU1 HM8U2 HMOU2 HM9U1 FYE Close Rpt HSRPT/HNKLA LA Process Date (Sept. 30 of new fiscal year)
Report Fiscal Year (new FY)		 Moves an agency from one fiscal year to the next by creating new records for all databases showing information on a yearly basis. Dates are for the new fiscal year.
567 N/A Employee Excess Vacation Leave Rpt HNKLA LA Process Date (Sept. 30 of new fiscal year)
Report Fiscal Year (new FY)		 Reports vacation leave converted to sick leave. Run with or after 158. Dates are for the new fiscal year.

Federal Fiscal Year-End Report

Rpt # DB Updated Report Name Request Screen Dates Required (See Key) Summary
598 HM8U2 HM9U1 Military Rollover Report HNKLA LA Process Date (EOM) Report can be run from Oct. 1 – Dec. 31. Run after September leave accruals and entries are complete. This report will rollover military leave.

On-Request Reports

Rpt # DB Updated Report Name Request Screen Dates Required (See Key) Summary
*573 N/A Employee FMLA Leave Rpt HNKLA LA Process Date (EOM) Reports employees’ FMLA activity and balances.

Key

* Report can optionally be run at month end for reconciliation purposes.
FOM First of Month.
EOM Calendar End of Month.
1stW First Warrant – Date of a warrant/direct deposit from the earliest payroll to be searched. Leave payments/docks in payrolls with pay dates before this date will not be reflected on the report.
LastW Last Warrant – Date of a warrant/direct deposit from the last payroll to be searched. Leave payments/docks in payrolls with pay dates after this date will not be reflected on the report.