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USPS Process Guide –
Chapter 12: Leave Accounting –
HNKLA – Employee Leave Summary (Report 537)

Screen: HNKLA
Prerequisites: All leave activity for the month has been entered. Reports 594, 557, 595, and 053 have been run, if applicable.
Key Fields: AGENCY

Note: Run this report to get individual summary sheets on all leave activity and balances for all employees. Run Report 597 and 569 on the same night you run this report to ensure that the employee receives a complete report of the month’s leave activity.

Agencies have the ability to request an edit run of Report 537 so the information can be verified before running the final version. When run in Edit Mode, the message **Edit/Report Run** will appear at the top of the report.

Note: Agencies have the flexibility to mask the social security number or select a sort and/or page break option on various leave accounting reports. For more information, see HPRLA – Leave Report Options.

Step Action
1 Access HNKLA.
2 Enter R in the SUBCOMMAND field.
3 Enter the following fields as required:
AGENCY (Key)
LA PROCESS DATE (Required)
Enter the last day of the current leave accounting month. (This field should already be updated if Report 597 has been requested.)
EMPLOYEE LEAVE SUMMARY – 537 (Required)
E Edit only run. HNKLM fields will not be updated and leave summaries will not be posted to the Employee Information System.
Y Update processing. HNKLM fields will be updated and leave summaries will post to the Employee Information System.
4 Press Enter to request the report.