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USPS Process Guide –
Chapter 12: Leave Accounting –
HMCU1 – Manually Updating/Suppressing Monthly Accruals

Screen: HMCU1
Prerequisites: None
Key Fields: AGENCY, EMPLOYEE SSN, FISCAL YEAR
Note:
  • If the leave accounting flag on HNKLA is 1, the system automatically creates an HMCU1 record when an employee is hired.
  • Use this screen to manually accrue, change, or suppress leave accruals for one employee at a time.
  • You may choose to suppress leave accruals if an employee is: on leave without pay; is a mid-month transfer; or the employee's last duty day (physical day on the job) is in the previous month but the employee is on the payroll running out leave.
  • To accrue all employees automatically, use Report 156 (Monthly Accrual Process Report).
  • This screen also determines the current leave accounting month.
Step Action
1 Access HMCU1.
2 Enter R in the SUBCOMMAND field.
3 Enter the following fields as required:
AGENCY (Key)
EMPLOYEE SSN (Key)
FISCAL YEAR (Key)
FLAG (Required)
Enter a value indicating the accrual activity.
Blank field No accrual has taken place
A Accrued (first time accrual for the month)
S Suppress accruals
C Change accruals

Note: Leave can be adjusted for more than one month at a time. If you are suppressing accruals, you must enter the flag prior to running Report 156. Accruals can only be suppressed for months in which leave has not already been accrued.

VAC (Required)
Enter the number of vacation hours the employee should accrue.
SICK (Required)

Enter the number of sick leave hours the employee should accrue.

Note: Use either a colon (:) or a period (.) to separate hours and minutes. If neither is used, the system assumes the number entered represents hours. For example, enter one hour and five minutes as 1.5 or 1:5. Enter one hour and fifty minutes as 1.50 or 1:50.
4 Press Enter to process the transaction.