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USPS Process Guide –
Chapter 12: Leave Accounting –
HNKLA – Leave Payment Audit (Report 557)

Screen: HNKLA
Prerequisites: None
Key Fields: AGENCY

Note: This report will audit payroll history for overtime, compensatory time, and dock payments and compare the results to HM9U1. The ST field of the leave entry is automatically changed to $ and PBAL is automatically entered in the REASN field on HM9U1 if:

  • the leave type matches the type of leave paid or docked,
  • the leave start date is within the pay period when the payment/dock occurred, and
  • the number of hours matches the hours paid or docked.

If no matching HM9U1 entry is found to match payroll history, a new entry is created with a status of $, a REASN field of PAID, and a start date of the first day of the pay period. Run this report at least one day after a final payroll that included overtime or compensatory time payments or in which an employee’s pay was docked. For more information, see Appendix I – Leave Accounting.

The last execution date for Report 557 is recorded on HNKLM. This date is used to ignore records that have already been processed by Report 557.

Note: Agencies have the flexibility to mask the social security number or select a sort and/or page break option on various leave accounting reports. For more information, see HPRLA – Leave Report Options.

Step Action
1 Access HNKLA.
2 Enter R in the SUBCOMMAND field.
3 Enter the following fields as required:
AGENCY (Key)
LA WARRANT START (Required)
Enter the earliest payroll warrant date to be included in the report in which payments/docks took place.
LA WARRANT END (Required)
Enter the latest payroll warrant date to be included in the report in which payments/docks took place.
PAYMENT AUDIT REPORT – 557 (Required)
Enter Y.
4 Press Enter to process the transaction.