02/14/25 |
Reminder – Deadline to Request Unclaimed Funds
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02/07/25 |
TINS Application to Report Indebtedness
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01/24/25 |
Deadline to Request Unclaimed Funds
Deadline to Request Unclaimed Funds
Unclaimed property transferred to the state includes property that might belong to state agencies or institutions of higher education. Money not claimed by May 31 will be deposited into unappropriated general revenue. See Unclaimed Property Annual Notification for more information, including contact information for the Comptroller’s Unclaimed Property Division.
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01/20/25 |
Warrant Distribution Canceled Due to Inclement Weather
Warrant Distribution Canceled Due to Inclement Weather
Due to inclement weather, warrants will not be distributed Tuesday, Jan. 21. Warrants printed on Friday, Jan. 17 will be available on Wednesday, Jan. 22 from 9–11 a.m. Contact Payment Services at (512) 936-8138 for additional information.
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01/17/25 |
Check Digit Calculator Now Requires Login
|
01/17/25 |
USAS and CAPPS Confidentiality Indicator
USAS and CAPPS Confidentiality Indicator
To make payment information available to the public promptly, the Comptroller’s office must be able to distinguish between confidential and nonconfidential payments. State agencies and institutions of higher education must mark confidential transactions to protect payee confidentiality, per USAS and CAPPS Financials Confidentiality Indicator (FPP E.045). The agency or institution submitting a transaction is responsible for determining confidentiality. Transactions are legally considered public unless specifically excluded by the Public Information Act (Texas Government Code, Chapter 552). An agency or institution that marks a transaction as confidential should be prepared to cite the law or attorney general opinion that excludes the payment from public disclosure.
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01/10/25 |
Request Form 1099 by Jan. 30
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12/13/24 |
1099 Reporting for Tax Year 2024
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12/13/24 |
Reminder – Holiday Warrant Distribution
Reminder – Holiday Warrant Distribution
Tuesday, Dec. 24 through Thursday, Dec. 26: The Comptroller’s office will be closed; no warrants will be distributed. Friday, Dec. 27: The Comptroller’s office will be closed; however, warrants from the Dec. 23, Dec. 24 and Dec. 26 cycles will be available from 9 – 11 a.m. Wednesday, Jan. 1: The Comptroller’s office will be closed; no warrants will be distributed. Warrants from the Dec. 31 cycle will be available Jan. 2. See Payment Distribution for warrant pickup requirements and the System Outages and Holidays calendar for more information.
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12/13/24 |
Reminder – USAS/TINS File Submission
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12/13/24 |
Reminder – Direct Deposit Settlement Dates
Reminder – Direct Deposit Settlement Dates
To determine the direct deposit settlement date of a payment, exclude state and federal holidays listed on the System Outages and Holidays calendar. When financial institutions are closed, no direct deposit activity occurs on those days. Agencies must consider these dates when determining when to submit their payments to ensure prompt payment and avoid late payment interest.
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12/06/24 |
New Overtime Rule Vacated
New Overtime Rule Vacated
A federal district court vacated the U.S. Department of Labor’s April 2024 final rule increasing the minimum salary level for the Fair Labor Standards Act’s (FLSA’s) executive, administrative and professional exempt employees beginning Jan. 1, 2025. See Federal Overtime Changes for more information. Note: The Comptroller of Public Accounts does not provide guidance on FLSA, overtime exemptions or related employment law issues.
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11/26/24 |
Holiday Warrant Distribution
Holiday Warrant Distribution
Tuesday, Dec. 24 through Thursday, Dec. 26: The Comptroller’s office will be closed; no warrants will be distributed. Friday, Dec. 27: The Comptroller’s office will be closed; however, warrants from the Dec. 23, Dec. 24 and Dec. 26 cycles will be available from 9 – 11 a.m. Wednesday, Jan. 1: The Comptroller’s office will be closed; no warrants will be distributed. Warrants from the Dec. 31 cycle will be available Jan. 2. See Payment Distribution for warrant pickup requirements and the System Outages and Holidays calendar for more information.
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11/26/24 |
USAS/TINS File Submission
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11/26/24 |
Direct Deposit Settlement Dates
Direct Deposit Settlement Dates
To determine the direct deposit settlement date of a payment, exclude state and federal holidays listed on the System Outages and Holidays calendar. When financial institutions are closed, no direct deposit activity occurs on those days. Agencies must consider these dates when determining when to submit their payments to ensure prompt payment and avoid late payment interest.
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11/15/24 |
Reminder – Warrant Distribution on Nov. 27
Reminder – Warrant Distribution on Nov. 27
The Comptroller’s office will be closed for business on Wednesday, Nov. 27; however, Payment Services will distribute warrants from 9 – 11 a.m. for the Nov. 26 processing cycle. There will be no warrant distribution on Nov. 28 or 29. Warrants from the Nov. 27 and Nov. 29 processing cycles will be available for distribution on Monday, Dec. 2. See Payment Distribution for warrant pickup requirements.
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11/15/24 |
Reminder – Direct Deposit Settlement Dates
Reminder – Direct Deposit Settlement Dates
When determining the direct deposit settlement date of a payment, exclude state and federal holidays listed on the System Outages and Holidays calendar. Since financial institutions are closed, no direct deposit activity occurs on those days. Agencies must consider these dates when determining when to submit their payments to ensure prompt payment and avoid late payment interest.
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11/15/24 |
Reminder – USAS/TINS File Submission
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11/08/24 |
CBA and CLIBA Payment Procedures
|
11/01/24 |
Warrant Distribution on Nov. 27
Warrant Distribution on Nov. 27
The Comptroller’s office will be closed for business on Wednesday, Nov. 27; however, Payment Services will distribute warrants from 9–11 a.m. for the Nov. 26 processing cycle. There will be no warrant distribution on Nov. 28 or 29. Warrants from the Nov. 27 and Nov. 29 processing cycles will be available for distribution on Monday, Dec. 2. See Payment Distribution for warrant pickup requirements.
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11/01/24 |
Direct Deposit Settlement Dates
Direct Deposit Settlement Dates
When determining the direct deposit settlement date of a payment, exclude state and federal holidays that are listed on the System Outages and Holidays calendar. Since financial institutions are closed, no direct deposit activity occurs on those days. Agencies must consider these dates when determining when to submit their payments to ensure prompt payment and avoid late payment interest.
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11/01/24 |
USAS/TINS File Submission
|
10/11/24 |
USAS and CAPPS Invoice Number and Description Fields
|
09/27/24 |
Reminder – Take Our Customer Service Survey
Reminder – Take Our Customer Service Survey
We care about what you think! Please take a moment to fill out Fiscal Management’s online customer service survey. We depend on your feedback to improve our operations and better meet your needs. The survey has three main questions that should take less than a minute to answer, plus an opportunity to provide additional feedback. You can access the survey until Friday, Oct. 4. Please share this email and survey link with any staff that may interact with Fiscal Management and our statewide systems. Thank you in advance for your time and thoughts. Email us at fiscal.documentation@cpa.texas.gov with any questions.
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09/20/24 |
Reminder – Emergency Leave Reporting Due
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08/23/24 |
Emergency Leave Reporting Due
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08/23/24 |
Reminder – Salary Supplement Report Due
|
08/16/24 |
RTI End Dates
RTI End Dates
For recurring transaction indexes (RTIs) used during the interagency reconciliation process for the AFR, users should either leave the EFF END DATE field blank, or enter a date of Sept. 27 or later in that field on the Recurring Transaction Profile (55) screen. Interagency transaction vouchers (ITVs) must process successfully during the interagency reconciliation process for the AFR. An RTI (receiving) agency that sets an effective end date on the 55 profile will prevent a transaction (paying) agency from processing any ITVs past that end date. Agencies should leave the effective end dates on RTIs blank unless there is an explicit need to include one. See RTI Tables for Interfund/Interagency Transactions and the ITV/RTI Process USAS FAQs for more information.
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08/09/24 |
Late Payment Interest Rate for Fiscal 2025
Late Payment Interest Rate for Fiscal 2025
For fiscal 2025, the interest rate the state pays on a late payment to a vendor under the state’s prompt payment law will be 9.50 percent. The interest calculation is one percentage point higher than the prime rate published in the Wall Street Journal on the first business day of July. See Interest Rate on eXpendit (FPP I.005) for more information.
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08/09/24 |
Reminder – Vendor Hold Search Decommissioned
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08/09/24 |
Reminder – Systems Unavailable During Year-End Close
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08/06/24 |
Reminder – Annual Certification of Estimated ORP State Contributions Due
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07/19/24 |
Vendor Hold Search Decommissioned
|
07/19/24 |
Outstanding Warrants Void Aug. 30
|
07/19/24 |
Salary Supplement Report Due
|
07/18/24 |
Annual Certification of Estimated ORP State Contributions Due
|
07/02/24 |
TINS Application to Report Indebtedness
TINS Application to Report Indebtedness
State agencies and institutions of higher education reporting state debts to TINS must semiannually review contact information for each assigned hold reason code. If the information displayed on the TINS Agency Hold Reason Inquiry (RSNINQ) screen requires updates, submit a separate Application to Report Indebtedness form for each hold reason code requiring updates. See Application to Report Indebtedness on TexPayment Resource for the form and more information. Contact Payment Services with questions.
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06/28/24 |
Fiscal Year-End Close Schedule
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06/28/24 |
Holiday Warrant Distribution
Holiday Warrant Distribution
Thursday, July 4: The Comptroller’s office will be closed; no warrants will be distributed. Friday, July 5: The Comptroller’s office will be closed; Payment Services will distribute warrants from the Wednesday, July 3 cycle 9 – 11 a.m. See Payment Distribution for warrant pickup requirements and the System Outages and Holidays calendar for more information.
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06/21/24 |
Current Forms Always Available on FMX
Current Forms Always Available on FMX
Check the Forms page on FMX to ensure you use the current version. Previously downloaded forms might be outdated. The top of every FMX page has a link to the Forms page. Topic pages such as Appropriations and Payment Services link to their specific forms on the Forms page. Note: Payment Services forms on FMX are secured and require login to prevent unauthorized users from accessing them and submitting them to state agencies. If it is necessary for your agency to maintain any of these forms on your website, ensure the forms require login and that you are using the most current version.
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06/14/24 |
Direct Deposit Fraud
Direct Deposit Fraud
Agencies must continue to guard against direct deposit fraud. The Comptroller’s office lists Fraud Prevention Recommendations on TexPayment Resource. Agencies can also: - Encrypt or password-protect internal and external emails that include account and routing numbers.
- Require the existing account and routing numbers on file for change requests before making those changes to ensure the requests are from legitimate payees.
- Use daily direct deposit reports to verify your agency’s direct deposit setups and changes.
Contact Payment Services with questions about direct deposits.
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05/17/24 |
Direct Deposit Checklist
|
05/10/24 |
Fiscal 2025 Payroll Due Dates and Direct Deposit Schedule
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05/03/24 |
Deadline to Request Unclaimed Funds
Deadline to Request Unclaimed Funds
Unclaimed property transferred to the state includes property that might belong to state agencies or institutions of higher education. Money not claimed by May 31 will be deposited into unappropriated general revenue. See Unclaimed Property Annual Notification for more information, including contact information for the Comptroller’s Unclaimed Property Division.
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04/26/24 |
Reminder – Authorization for Warrant Pickup Due
|
04/26/24 |
Promote Direct Deposit Month
Promote Direct Deposit Month
May is Direct Deposit Month, a yearly reminder that direct deposit payments save the state money and offer a safe, convenient method of payment to the state’s payees. Each agency should review its direct deposit practices to protect itself and its customers. See Promoting Direct Deposit/Pay Cards for more information.
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04/05/24 |
Reminder – Authorization for Warrant Pickup Due
Reminder – Authorization for Warrant Pickup Due
Every two years, the Texas Comptroller of Public Accounts requires all state agencies and institutions of higher education to renew their Agency Authorization for Warrant Pickup form (74-189). Return the completed, signed form by close of business April 15. All authorization forms on file terminate at 5 p.m. on April 30. New forms are effective May 1. See Authorization for Warrant Pickup for the form and more information.
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03/22/24 |
DDEP Web Application Updates
DDEP Web Application Updates
Daily agency reports will be available for download effective March 11 for reversals and reclamations processed in the Direct Deposits – Reversals and Reclamations (DDEP) web application. To help prevent fraud, the account numbers will be masked and only the last four digits will display. See Daily Reversals/Reclamations Agency Reports on TexPayment Resource for details and sample reports. TINS ACR 60608 unmasks account numbers on DDEP effective March 11. User security is required to access DDEP, so full account numbers are only accessible to users with the proper security. See Instructions for the DDEP Web Application for more information.
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03/22/24 |
Warrant Distribution on Friday, March 29
|
03/15/24 |
Authorization for Warrant Pickup Due
Authorization for Warrant Pickup Due
Every two years, the Texas Comptroller of Public Accounts requires all state agencies and institutions of higher education to renew their Agency Authorization for Warrant Pickup form (74-189). Return the completed, signed form by close of business on April 15. All authorization forms on file terminate at 5 p.m. on April 30. New forms are effective May 1. See Authorization for Warrant Pickup for the form and more information. Contact Payment Services with questions.
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02/23/24 |
Encrypt Confidential Emails to Fiscal Management
|
02/09/24 |
Deadline to Request Unclaimed Funds
Deadline to Request Unclaimed Funds
Unclaimed property transferred to the state includes property that might belong to state agencies or institutions of higher education. Money not claimed by May 31 will be deposited into unappropriated general revenue. See Unclaimed Property Annual Notification for more information, including contact information for the Comptroller’s Unclaimed Property Division.
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02/02/24 |
Direct Deposit Fraud
Direct Deposit Fraud
Agencies must continue to guard against fraud with direct deposit payments. The Comptroller’s office lists Fraud Prevention Recommendations on TexPayment Resource. Agencies can also: - Encrypt or password-protect internal and external emails that include account and routing numbers.
- Require the existing account and routing numbers on file for change requests before making those changes to ensure the requests are from legitimate payees.
- Use daily direct deposit reports to verify your agency’s direct deposit setups and changes.
Contact Payment Services with questions about direct deposits.
|
01/26/24 |
USAS and CAPPS Confidentiality Indicator
|
01/16/24 |
Warrant Distribution Delayed Due to Inclement Weather
Warrant Distribution Delayed Due to Inclement Weather
Due to inclement weather, warrant pickup will be available on Tuesday, Jan. 16 from noon – 2 p.m. Agencies may call the Payment Services help desk at (512) 936-8138 to confirm that warrants are available for distribution.
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01/12/24 |
Reminder – Request Form 1099 by Jan. 30
|
12/15/23 |
Reminder – New TINS Reversal/Reclamation Web App
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12/15/23 |
Reminder – Holiday Warrant Distribution
Reminder – Holiday Warrant Distribution
Monday, Dec. 25, and Tuesday, Dec. 26: The Comptroller’s office will be closed; no warrants will be distributed. Warrants from the Dec. 22 and Dec. 26 cycles will be available Dec. 27. Monday, Jan. 1: The Comptroller’s office will be closed; no warrants will be distributed. Warrants from the Dec. 29 cycle will be available Jan. 2. See Payment Distribution or warrant pickup requirements and the System Outages and Holidays calendar for more information.
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12/15/23 |
Reminder – USAS/TINS File Submission
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12/15/23 |
Reminder – Direct Deposit Settlement Dates
Reminder – Direct Deposit Settlement Dates
To determine the direct deposit settlement date of a payment, exclude state and federal holidays listed on the System Outages and Holidays calendar. Since financial institutions are closed, no direct deposit activity occurs on those days. Agencies must consider these dates when determining when to submit their payments to ensure prompt payment and avoid late payment interest.
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12/14/23 |
Security Alert: Avoid Email Confirmation
Security Alert: Avoid Email Confirmation
Fiscal Management urges all agencies to review and further strengthen internal processes and procedures for requesting system or security changes. To avoid security threats, it is best to validate requests by a method other than email. In the past, hackers harvested credentials such as user IDs, passwords, email addresses, etc., then used the credentials to access systems and gather data or other sensitive information. Now, hackers target the credential with the most transparency — email addresses. They hijack an email account, change the password, then use the email address to request the agency to provide sensitive information or make detrimental changes to the user’s profile, such as changing direct deposit instructions. This is what makes these hacks so dangerous. Everything about the email appears legitimate, because it is. Since the email account is compromised, the traditional strategy of training users to identify illegitimate email will not work. Only a second level of validation will ensure the instructions received were from the intended user. See Fraud Prevention Recommendations for more tips, or contact your agency’s information security office for more information and/or to discuss and implement security improvements for your agency.
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12/01/23 |
Holiday Systems Scheduling and Warrant Distribution
Holiday Systems Scheduling and Warrant Distribution
Monday, Dec. 25, and Tuesday, Dec. 26: The Comptroller’s office will be closed; no warrants will be distributed. Warrants from the Dec. 22 and Dec. 26 cycles will be available Dec. 27. Monday, Jan. 1: The Comptroller’s office will be closed; no warrants will be distributed. Warrants from the Dec. 29 cycle will be available Jan. 2. See Payment Distribution for warrant pickup requirements and the System Outages and Holidays calendar for more information.
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12/01/23 |
USAS/TINS File Submission
|
12/01/23 |
Direct Deposit Settlement Dates
Direct Deposit Settlement Dates
To determine the direct deposit settlement date of a payment, exclude state and federal holidays listed on the System Outages and Holidays calendar. Since financial institutions are closed, no direct deposit activity occurs on those days. Agencies must consider these dates when determining when to submit their payments to ensure prompt payment and avoid late payment interest.
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12/01/23 |
Reminder – New TINS Reversal/Reclamation Web App
|
11/10/23 |
Direct Deposit – Reversals and Reclamations (DDEP) Webinars
Direct Deposit – Reversals and Reclamations (DDEP) Webinars
Effective Jan. 2, 2024, all agencies must process their own reversals and reclamations via the new DDEP web application. Employees who monitor direct deposit payments for their agencies and submit direct deposit reversals and reclamations should attend a DDEP webinar. Webinars cover step-by-step instructions for processing, editing and deleting direct deposit reversals, and for using payment search functions. No registration is required. For webinar dates and access information, see DDEP Training Webinars. Contact Payment Services for more information.
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11/10/23 |
Reminder – Warrant Distribution on Nov. 22
Reminder – Warrant Distribution on Nov. 22
The Comptroller’s office will be closed for business on Wednesday, Nov. 22; however, Payment Services will distribute warrants from 9–11 a.m. for the Nov. 21 processing cycle. There will be no warrant distribution on Nov. 23 or 24. Warrants from the Nov. 22 and Nov. 24 processing cycles will be available for distribution on Monday, Nov. 27. See Payment Distribution for warrant pickup requirements.
|
11/10/23 |
Reminder – Direct Deposit Settlement Dates
Reminder – Direct Deposit Settlement Dates
When determining the direct deposit settlement date of a payment, exclude state and federal holidays that are listed on the System Outages and Holidays calendar. Since financial institutions are closed, no direct deposit activity occurs on those days. Agencies must consider these dates when determining when to submit their payments to ensure prompt payment and avoid late payment interest.
|
11/10/23 |
Reminder – USAS/TINS File Submission
|
11/03/23 |
New TINS Reversal/Reclamation Web App
|
11/03/23 |
Warrant Distribution on Nov. 22
Warrant Distribution on Nov. 22
The Comptroller’s office will be closed for business on Wednesday, Nov. 22; however, Payment Services will distribute warrants from 9–11 a.m. for the Nov. 21 processing cycle. There will be no warrant distribution on Nov. 23 or 24. Warrants from the Nov. 22 and Nov. 24 processing cycles will be available for distribution on Monday, Nov. 27. See Payment Distribution for warrant pickup requirements.
|
11/03/23 |
Direct Deposit Settlement Dates
Direct Deposit Settlement Dates
When determining the direct deposit settlement date of a payment, exclude state and federal holidays that are listed on the System Outages and Holidays calendar. Since financial institutions are closed, no direct deposit activity occurs on those days. Agencies must consider these dates when determining when to submit their payments to ensure prompt payment and avoid late payment interest.
|
11/03/23 |
USAS/TINS File Submission
|
11/03/23 |
CBA and CLIBA Payment Procedures
|
10/27/23 |
1099 Reporting for Tax Year 2023
|
10/27/23 |
USAS and CAPPS Invoice Number and Description Fields
|
09/29/23 |
Direct Deposit Fraud
Direct Deposit Fraud
Agencies must continue to guard against fraud with direct deposit payments. The Comptroller’s office lists Fraud Prevention Recommendations in TexPayment Resource. Agencies can also: - Encrypt or password protect internal and external emails that include account and routing numbers
- Require the existing account and routing numbers on file for change requests before making those changes to ensure the requests are from legitimate payees
- Use daily direct deposit reports to verify your agency’s direct deposit setups and changes
Contact Payment Services with questions about direct deposits.
|
09/28/23 |
Reminder – Complete Our Customer Service Survey by Sept. 29
|
09/15/23 |
Fiscal Management Customer Service Survey
|
08/25/23 |
Emergency Leave Reporting Due
|
08/25/23 |
Reminder – Salary Supplement Report Due
|
08/18/23 |
Comptroller-Assigned 3 TINs
Comptroller-Assigned 3 TINs
Agencies must comply with the policies and procedures in TexPayment Resource (FPP P.007) when requesting and processing Comptroller-assigned 3 TINs (temporary Texas identification numbers). All 11 digits of a 3 TIN must be used as assigned and must not be altered by using the middle nine digits as a temporary Social Security number (SSN). Those nine digits could be the valid SSN of an individual who is not the intended foreign payee, so using that number would be misuse of an SSN. Such unauthorized use also creates invalid payee setups in TINS, inaccurate payment records in USAS, and could result in an audit finding. When an agency receives a Comptroller-assigned 3 TIN, it must be set up in TINS to prepare for a payment through USAS. A Comptroller-assigned 3 TIN may not be requested as a temporary SSN or as a temporary number to be used solely within an agency’s internal system. Contact Payment Services with questions.
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08/11/23 |
88th Legislature GAA Updates
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08/11/23 |
RTI End Dates
RTI End Dates
Reminder: When coding on the USAS Recurring Transaction Profile (55), do not set an effective end date until after Sept. 26 on certain recurring transaction indexes (RTIs) used during the interagency reconciliation process for the annual financial report (AFR). Interagency transaction vouchers (ITVs) must process successfully during the interagency reconciliation process for the AFR. An RTI (receiving) agency that sets an effective end date on the 55 profile will prevent a transaction (paying) agency from processing any ITV transactions past that effective end date. Agencies should leave the effective end dates on RTIs blank unless there is an explicit need to include one. See RTI Tables for Interfund/Interagency Transactions and the ITV/RTI Process USAS FAQs for more information.
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08/11/23 |
Reminder – Systems Unavailable During Year-End Close
|
08/10/23 |
Reminder – Annual Certification of Estimated ORP State Contributions Due
|
08/04/23 |
Late Payment Interest Rate for Fiscal 2024
Late Payment Interest Rate for Fiscal 2024
The interest rate the state pays on a late payment to a vendor under the state’s prompt payment law will be 9.25 percent for fiscal 2024. The interest calculation is one percentage point higher than the prime rate published in the Wall Street Journal on the first business day of July. See Interest Rate on eXpendit (FPP I.005) for more information.
|
07/21/23 |
Outstanding Warrants Void Aug. 31
|
07/21/23 |
Salary Supplement Report Due
|
07/18/23 |
Annual Certification of Estimated ORP State Contributions Due
|
07/14/23 |
New TINS Edits and Enhancements
|
07/14/23 |
Reminder – USAS/TINS Modernization Initiative Survey
|
06/30/23 |
Fiscal Year-End Close Schedule
|
06/23/23 |
Holiday Warrant Distribution
|
05/19/23 |
Direct Deposit Checklist
|
05/19/23 |
Current Forms Always Available on FMX
Current Forms Always Available on FMX
Check the Forms page on FMX to ensure you use the current version. Previously downloaded forms might be outdated. The top of every FMX page has a link to the Forms page. Topic pages (such as Appropriations and Payment Services link to their specific forms on the Forms page. Note: Payment Services forms on FMX are secured and require login to prevent unauthorized users from accessing them and submitting them to state agencies. If it is necessary to maintain any of these forms on your agency’s website, ensure the forms require login and are the most current version.
|
05/12/23 |
Fiscal 2024 Payroll Due Dates and Direct Deposit Schedule
|
05/04/23 |
Reminder – Deadline to Request Unclaimed Funds
|
04/28/23 |
New Reason Codes for Warrant Hold Release
|
04/28/23 |
Promote Direct Deposit Month
Promote Direct Deposit Month
May is Direct Deposit Month, a yearly reminder that direct deposit payments save the state money and offer a safe, convenient method of payment to the state's payees. Each agency should review its direct deposit practices to protect itself and its customers. See Promoting Direct Deposit/Pay Cards for more information.
|
03/31/23 |
Warrant Distribution on Friday, April 7
|
03/17/23 |
Direct Deposit Reversal/Reclamation Reports and Funds
|
02/24/23 |
Encrypt Confidential Emails to Fiscal Management
|
02/03/23 |
Reminder – Deadline to Request Unclaimed Funds
|
02/02/23 |
Warrant Distribution Delayed Due to Inclement Weather
Warrant Distribution Delayed Due to Inclement Weather
Due to inclement weather, warrant pickup will be available on Friday, Feb. 3, from noon – 2 p.m. Agencies may call (512) 475-5329 to confirm that warrants are available for distribution. On days the LBJ building is closed but warrant pickup is available, your authorized representative must have photo identification and a cell phone to call (512) 475-5329 on arrival at the LBJ building if no front desk personnel are present.
|
02/01/23 |
Warrant Distribution Canceled Due to Inclement Weather
Warrant Distribution Canceled Due to Inclement Weather
Due to inclement weather, warrants will not be distributed Thursday, Feb. 2. Additional Comptroller office building closures or delayed openings will be announced on FMX. Contact Payment Services at (512) 936-8138 for more information.
|
01/31/23 |
Warrant Distribution Canceled Due to Inclement Weather
Warrant Distribution Canceled Due to Inclement Weather
Due to inclement weather, warrants will not be distributed Wednesday, Feb. 1. Additional Comptroller office building closures or delayed openings will be announced on FMX. Contact Payment Services at (512) 936-8138 for more information.
|
01/30/23 |
Warrant Distribution Canceled Due to Inclement Weather
Warrant Distribution Canceled Due to Inclement Weather
Due to inclement weather, warrants will not be distributed Tuesday, Jan. 31. Additional Comptroller office building closures or delayed openings will be announced here on FMX. Contact Payment Services at (512) 936-8138 for more information.
|
01/27/23 |
USAS and CAPPS Confidentiality Indicator
USAS and CAPPS Confidentiality Indicator
To make payment information available to the public promptly, the Comptroller’s office must be able to distinguish confidential and nonconfidential payments. State agencies and institutions of higher education must properly mark confidential transactions to protect payee confidentiality, per USAS and CAPPS Confidentiality Indicator (FPP E.045). The agency or institution submitting a transaction is responsible for determining confidentiality. Transactions are legally considered public unless specifically excluded by the Public Information Act (Texas Government Code, Chapter 552). An agency or institution that marks a transaction as confidential should be prepared to cite the law or attorney general opinion that excludes the payment from public disclosure.
|
01/20/23 |
Deadline to Request Unclaimed Funds
Deadline to Request Unclaimed Funds
Unclaimed property transferred to the state includes property that might belong to state agencies or institutions of higher education. Money not claimed by May 31 will be deposited into unappropriated general revenue. See Unclaimed Property Annual Notification for more information, including contact information for the Comptroller’s Unclaimed Property Division.
|
01/13/23 |
Reminder – Request Form 1099 by Jan. 30
|
12/30/22 |
Current Forms Always Available on FMX
|
12/09/22 |
Reminder – Holiday Warrant Distribution
Reminder – Holiday Warrant Distribution
Friday, Dec. 23: The Comptroller’s office will be closed; Payment Services will distribute warrants 9–11 a.m. Monday, Dec. 26: The Comptroller’s office will be closed; no warrants will be distributed. Monday, Jan. 2: The Comptroller’s office will be closed; Payment Services will distribute warrants 9–11 a.m. See Payment Distribution for warrant pickup requirements and the System Outages and Holidays calendar for more information.
|
12/09/22 |
Reminder – USAS/TINS File Submission
|
12/09/22 |
Reminder – Direct Deposit Settlement Dates
Reminder – Direct Deposit Settlement Dates
When determining the direct deposit settlement date of a payment, exclude state and federal holidays that are listed on the System Outages and Holidays calendar. Since financial institutions are closed, no direct deposit activity occurs on those days. Agencies must consider these dates when determining when to submit their payments to ensure prompt payment and avoid late payment interest.
|
12/02/22 |
Warrant Distribution in December
|
12/02/22 |
USAS/TINS File Submission
|
12/02/22 |
Direct Deposit Settlement Dates
Direct Deposit Settlement Dates
When determining the direct deposit settlement date of a payment, exclude state and federal holidays that are listed on the System Outages and Holidays calendar. Since financial institutions are closed, no direct deposit activity occurs on those days. Agencies must consider these dates when determining when to submit their payments to ensure prompt payment and avoid late payment interest.
|
11/18/22 |
USAS 1099 Reporting Procedures
|
11/10/22 |
Fraud Prevention Webinar
Fraud Prevention Webinar
If you generate or monitor your agency’s direct deposit payments, learn how you can help avoid fraud and safeguard state resources by attending a fraud prevention webinar on Nov. 15, 10:30 a.m. – noon. Topics include: - Biggest threats to agencies.
- Business email compromise.
- Check fraud.
- Best practices to prevent fraud.
This webinar is offered by the state’s direct deposit vendor, J.P. Morgan Chase. Registration is not required. Visit the web-based training calendar on FMX for login information.
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11/10/22 |
Reminder – Warrant Distribution on Nov. 23
Reminder – Warrant Distribution on Nov. 23
The Comptroller’s office will be closed for business on Wednesday, Nov. 23; however, Payment Services will distribute warrants from 9–11 a.m. for the Nov. 22 processing cycle. There will be no warrant distribution on Nov. 24 or 25. See Payment Distribution for warrant pickup requirements.
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11/10/22 |
Reminder – Direct Deposit Settlement Dates
Reminder – Direct Deposit Settlement Dates
When determining the direct deposit settlement date of a payment, exclude state and federal holidays that are listed on the System Outages and Holidays calendar. Since financial institutions are closed, no direct deposit activity occurs on those days. Agencies must exclude these dates when determining when to process their payments to ensure prompt payment and avoid late payment interest.
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11/10/22 |
Reminder – USAS/TINS File Submission
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11/04/22 |
Warrant Distribution on Nov. 23
Warrant Distribution on Nov. 23
The Comptroller’s office will be closed for business on Wednesday, Nov. 23; however, Payment Services will distribute warrants from 9–11 a.m. for the Nov. 22 processing cycle. There will be no warrant distribution on Nov. 24 or 25. See Payment Distribution for warrant pickup requirements.
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11/04/22 |
Direct Deposit Settlement Dates
Direct Deposit Settlement Dates
When determining the direct deposit settlement date of a payment, exclude state and federal holidays that are listed on the System Outages and Holidays calendar. Since financial institutions are closed, no direct deposit activity occurs on those days. Agencies must exclude these dates when determining when to process their payments to ensure prompt payment and avoid late payment interest.
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11/04/22 |
USAS/TINS File Submission
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10/21/22 |
CBA and CLIBA Payment Procedures
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10/14/22 |
USAS and CAPPS Invoice Number and Description Fields
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09/23/22 |
Reminder – Fiscal Management Customer Service Survey
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09/23/22 |
Reminder – Emergency Leave Reporting Due
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09/16/22 |
2022 Fiscal Management Customer Service Survey
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09/09/22 |
New Pay Card Program
New Pay Card Program
State agency employees can now choose to receive their payroll and travel reimbursement on a pay card as an alternative to receiving payments by warrant or direct deposit. The vendor will load the pay cards with the payment on payday or on the day a travel reimbursement is paid. Employees can contact their agency payroll office to choose this option. Payroll stuffers to promote the pay card program are available. See TexPayment Resource – Promoting Direct Deposit/Pay Card. Pay card setup procedures are available for payments issued via USAS, USPS, SPRS and CAPPS. See Pay Cards for Payroll/Retirement Net Pay (FPP P.004).
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08/26/22 |
Emergency Leave Reporting Due
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08/12/22 |
RTI End Dates
RTI End Dates
Reminder: when coding on the USAS Recurring Transaction Profile (55), do not set an effective end date until after Sept. 26 on certain recurring transaction indexes (RTIs) used during the interagency reconciliation process for the annual financial report (AFR). Interagency transaction vouchers (ITVs) must process successfully during the interagency reconciliation process for the AFR. An RTI (receiving) agency that sets an effective end date on the 55 profile will prevent a transaction (paying) agency from processing any ITV transactions past that effective end date. Agencies should leave the effective end dates on RTIs blank unless there is an explicit need to include one. See RTI Tables for Interfund/Interagency Transactions and the ITV/RTI Process USAS FAQs for more information.
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08/12/22 |
Reminder – Systems Unavailable During Year-End Close
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08/11/22 |
Reminder – Annual Certification of Estimated ORP State Contributions Due
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07/29/22 |
Late Payment Interest Rate for Fiscal 2023
Late Payment Interest Rate for Fiscal 2023
The interest rate the state pays on late payments to vendors under the state’s prompt payment law will be 5.75 percent for fiscal 2023. The interest calculation is one percentage point higher than the prime rate published in the Wall Street Journal on the first business day of July. See Interest Rate on eXpendit (FPP I.005) for more information.
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07/22/22 |
Outstanding Warrants Void Aug. 31
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07/19/22 |
Annual Certification of Estimated ORP State Contributions Due
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07/01/22 |
Fiscal Year-End Close Schedule
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06/24/22 |
New Warrant Distribution Hours
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06/24/22 |
Reminder – Direct Deposit Fraud Increasing
Reminder – Direct Deposit Fraud Increasing
State agencies continue to report fraud attempts to the Comptroller’s office, especially for direct deposit payments. Agencies must be vigilant when setting up and/or changing direct deposit account information for employees and vendors. Review the Fraud Prevention Recommendations on TexPayment Resource, which include Don’t Be a Target of Fraud, Vendor Impersonation Fraud and Payment Processing Tips.
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06/03/22 |
New Texas Identification Number (TIN) Request Policy
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05/20/22 |
Direct Deposit Checklist
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05/13/22 |
Fiscal 2023 Payroll Due Dates and Direct Deposit Schedule
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05/06/22 |
Reminder – Deadline to Request Unclaimed Funds
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04/29/22 |
Promote Direct Deposit
Promote Direct Deposit
May is Direct Deposit Month, a yearly reminder that direct deposit payments save the state money and offer a safe, convenient method of payment. This is a good time for each agency to review its direct deposit practices to protect itself and its customers. See Promoting Direct Deposit for more information.
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04/27/22 |
Deadline Extended – Authorization for Warrant Pickup
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04/08/22 |
Warrant Distribution on Friday, April 15
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04/08/22 |
Payment Search Instructions Updated
Payment Search Instructions Updated
The TexPayment Resource Payment Search instructions for both agency and state payee payment search applications have been updated to include security access requirements and details for setting up a Texas Identification Number (TIN) for Search State Payment Issued (SSPI) searches.
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04/08/22 |
Reminder – Authorization for Warrant Pickup Due
Reminder – Authorization for Warrant Pickup Due
Every two years, the Texas Comptroller of Public Accounts requires all state agencies and institutions of higher education to renew their Agency Authorization for Warrant Pickup form (74-189). Return the completed, signed form by close of business April 15. All authorization forms on file terminate at 5 p.m. on April 30. New forms are effective May 1. See Authorization for Warrant Pickup for the form and more information. Contact Payment Services with questions.
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03/25/22 |
Direct Deposit Fraud Increasing
Direct Deposit Fraud Increasing
State agencies are reporting more fraud cases to the Comptroller’s office, especially for direct deposit payments. Agencies must be vigilant when setting up and/or changing direct deposit account information for employees and vendors. Review the Fraud Prevention Recommendations on TexPayment Resource, which include Don’t Be a Target of Fraud, Vendor Impersonation Fraud and Payment Processing Tips.
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03/18/22 |
Encrypt Confidential Emails to Fiscal Management
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03/11/22 |
Authorization for Warrant Pickup Due
Authorization for Warrant Pickup Due
Every two years, the Texas Comptroller of Public Accounts requires all state agencies and institutions of higher education to renew their Agency Authorization for Warrant Pickup form (74-189). Return the completed and signed form by close of business April 15. All authorization forms on file terminate at 5 p.m. on April 30. New forms are effective May 1. See Authorization for Warrant Pickup for the form and more information. Contact Payment Services with questions.
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03/04/22 |
New ITIN Renewal Notice Policy
New ITIN Renewal Notice Policy
The Internal Revenue Service (IRS) has published the Individual Taxpayer Identification Number (ITIN) groups it expired on Dec. 31, 2021. The SSN/ITIN/EIN Validation Rules on TexPayment Resource were updated to reflect the current valid ITIN ranges. In addition, Payment Services implemented a new policy to define the acceptable dates on an IRS renewal notice when an ITIN group is expired and the individual needs to be set up in TINS. Contact Payment Services with questions.
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02/24/22 |
Warrant Distribution Delayed Due to Inclement Weather
Warrant Distribution Delayed Due to Inclement Weather
Due to inclement weather, warrant pickup will be available Thursday, Feb. 24, from 10 a.m. - noon. Agencies may call Payment Services at (512) 936-8138 to confirm that warrants are available for distribution. On days the LBJ building is closed but warrant pickup is available, your authorized representative must have photo identification and a cell phone to call (512) 475-5329 upon arrival at the LBJ building if no front desk personnel is present.
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