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Glenn Hegar  ·  Texas Comptroller of Public Accounts

What's New? on FMX

July, 2018

Complete All 2018 GASB Questionnaires by Aug. 15

All simplified and full reporting agencies are required to complete and submit every GASB Questionnaire by Aug. 15. The Reporting Requirements’ GASB Questionnaires page provides:

  • Descriptions of each GASB questionnaire (links to each interactive GASB questionnaire will be emailed directly to each agency)
  • PDF previews of each questionnaire
  • More information regarding GASB requirements within the AFR website

If you have questions about any GASB questionnaire, contact your financial reporting analyst.

CAPPS HR/Payroll Year-End Processing Instructions Available Now

CAPPS Central agencies must follow CAPPS Hr/Payroll Year-End Processing Instructions (FPP T.003) to properly prepare for the fiscal year-end process.

The system will be unavailable beginning at 5 p.m. on Aug. 31through close of business on Sept. 3. Normal activities will resume at 7 a.m. on Sept. 4.

USAS Budget T-Codes Effective Date Changes

The effective start date for budget T-codes 001, 003, 006, 009, 012, 015, 018, 021, 036, 039, 040, 041, 042 and 043 will be changed to “09012018” at 7 a.m. on Nov. 2.

Fiscal Management’s Financial Reporting section verifies general revenue information submitted by state agencies and needs to ensure that agencies cannot backdate entries, which would change the agency’s general revenue amount.

The general revenue reconciliation certification is due Nov. 1. If you have questions about these changes, contact your financial reporting analyst.

Reminder – July 27 Deadline Set for Fiscal 2019 USAS Budget Entries

Fiscal 2019 appropriation budgets must be entered into USAS and all required documentation submitted by July 27.

Budget entry and documentation submission must be completed before appropriation control officers can approve a budget setup.

For more information including schedule spreadsheets (Excel), instructions, definitions and samples, see Establishing Appropriations by Method of Finance, Rider and Capital Budget Schedules (FPP A.020).

USAS and CAPPS Financials FPPs Updated

The USAS annual cash-basis close for fiscal 2018 will occur on Friday, Aug. 31. The instructions, including important deadlines for submitting documents, are now available in USAS Annual Close Process (FPP Q.004).

Detailed information by appropriation year, including deadlines, can be found at Scheduling Critical Payments at Year-End.

Agencies using CAPPS Financials need to also follow CAPPS Financials Year-End Processing Instructions (FPP T.001).

Master Schedule of Year-End Close Events Set

Please see the 2018 Master Schedule of Year-End Close Events that includes:

  • Processing deadlines
  • Dates and times the online systems will be unavailable
  • Contacts for any issues

SPRS Fiscal Year-End Processing Instructions Available Now

SPRS agencies must process transactions in the prescribed order for the rollover to fiscal 2019. See SPRS Fiscal Year-End Processing Instructions for the Rollover to Fiscal 2019 (FPP O.002) for complete information.

Glenn Hegar
Texas Comptroller of Public Accounts
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