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Glenn Hegar  ·  Texas Comptroller of Public Accounts

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November, 2018

2018 State of Texas Annual Cash Report Available

The State of Texas Annual Cash Report for fiscal year 2018 is now available. The report presents the state’s financial condition and details revenues and expenditures on a cash basis, as required by Government Code, Section 403.013.

Updated APS 001 and 011

Accounting policy statements (APS) Sources of Revenue Required to Pay Benefit Cost (APS 001) (FPP A.021) and Benefits Proportional by Method of Finance (APS 011) (FPP A.010) have been updated to:

  • Reflect changes to paying benefit costs proportional to agencies’ or institutions’ methods of finance (MOF)
  • Provide additional details related to revenue types and other financing by MOF
  • Clarify funding types and the amount agencies and institutions must disclose or may exclude in each schedule
  • Include additional guidance related to reporting interagency contract payments/proceeds and applicable benefits that are charged/collected

See APS 001 and APS 011 for more information.

USPS Unavailable Dec. 15 for CYE File Split

USPS will be unavailable all day Saturday, Dec. 15, while we conduct the calendar year-end (CYE) file split.

All USPS ;payrolls finalized after the 2018/2019 file split must have a warrant date in calendar year 2019 and will be reflected in the 2019 files.

See USPS Calendar Year-End Close Process (FPP R.014) for more information.

For questions, contact the USPS Help Desk at (512) 463-4008 or your assigned USPS representative.

USAS/TINS File Submission

If you need to submit a USAS or TINS batch file on a weekend or holiday, see the USAS/TINS Input Record File Submission Schedule.

Check Direct Deposit Settlement Dates

State and federal holidays with no scheduled USAS cycle that are listed on the System Outages and Holidays calendar are excluded when determining the direct deposit settlement date of a payment.

Since financial institutions are closed, no direct deposit activity occurs on those days. Agencies must exclude these dates when determining when to process their payments to ensure prompt payment and avoid late payment interest.

Warrant Pickup Available from 8 – 10 a.m. on Nov. 21

Warrant pickup on Wednesday, Nov. 21 is only available from 8 – 10 a.m. See Payment Distribution for more information.

Important AFR Deadline Reminders

The deadline for the fiscal 2018 annual financial report (AFR) is Nov. 20. The Financial Reporting section highly recommends all USAS entries related to the AFR be made and released by 7 p.m. on Nov. 19.

If your agency needs to make entries to USAS on Nov. 20, you must use USAS Batch Edit Mode 2 for all entries. No entries for fiscal 2018 may be made after Nov. 20 in USAS.

All entries for the fiscal 2018 AFR must be backdated using an effective date of 08322018.

Contact your financial reporting analyst for questions related to the AFR submission requirements and deadlines.

USAS 1099 Reporting Procedures Available for 2018

State agencies and institutions of higher education reporting compensation in Box 7 (non-employee compensation) of the 1099-Miscellaneous (MISC) form must file with the Internal Revenue Service by Jan. 31, 2019.

See USAS Procedures for 1099 Reporting for Calendar Year 2018 (FPP E.001) for instructions on requesting 1099 data from USAS.

Reminder — Benefit Replacement Pay Leveling Election Due

State agencies that permit eligible employees to level their benefit replacement pay (BRP) must update their payroll/personnel systems for December payrolls paid in calendar year 2019.

Read more about Benefit Replacement Pay (BRP) Leveling Election (FPP F.035).

Glenn Hegar
Texas Comptroller of Public Accounts
Questions? Contact statewide.accounting@cpa.texas.gov
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