Skip to content

What's New? on FMX

June, 2019

Warrants Available for Pickup 8 – 10 a.m. on July 5

Although the Comptroller’s office will be closed for business on July 5, Payment Services will distribute warrants from 8 – 10 a.m. The warrants will be for the July 3 processing cycle.

Refer to Payment Distribution for warrant pickup requirements.

Reminder – Certification for USAS Balances for Imprest, Petty Cash and Travel Advance Accounts Due July 10

To ensure correct year-end USAS balances for imprest, petty cash and travel advance accounts, agencies authorized to maintain these accounts are required to certify that USAS balances and agency computed balances (cash plus outstanding reimbursements) agree. Only cash accounts with balances created from funds in the state treasury are subject to this requirement.

The certification is due by July 10. All corrections must be entered into USAS by July 26.

See USAS Balances for Imprest, Petty Cash and Travel Advance Accounts (FPP A.045) for additional information including instructions for requesting access and completing the forms.

July 26 Deadline Set for Fiscal 2020 USAS Budget Entries

Fiscal 2020 appropriation budgets must be entered into USAS and all required documentation submitted by July 26. Entry into USAS and CAPPS can begin July 1.

Budget entry and documentation submission must be completed before appropriation control officers can approve a budget setup. State agencies and institutions of higher education are encouraged to use the provided Excel spreadsheets for completing the required schedules.

For schedule spreadsheets, instructions, definitions, examples and the special requirements for unobligated balances, see Establishing Appropriations by Method of Finance, Rider and Capital Budget Schedules (FPP A.020).

Certification for USAS Balances for Imprest, Petty Cash and Travel Advance Accounts Due July 10

To ensure correct year-end USAS balances for imprest, petty cash and travel advance accounts, agencies authorized to maintain these accounts are required to certify that USAS balances and agency computed balances (cash plus outstanding reimbursements) agree. Only cash accounts with balances created from funds in the state treasury are subject to this requirement.

The certification is due by July 10. All corrections must be entered into USAS by July 26.

See USAS Balances for Imprest, Petty Cash and Travel Advance Accounts (FPP A.045) for additional information including instructions for requesting access and completing the forms.

SB 500 Supplemental Appropriation and Reduction Transactions Due July 12

Processing Supplemental Appropriations and Reductions (FPP A.047) has been updated with instructions for USAS and CAPPS to reflect Senate Bill 500, 86th Legislature, Regular Session.

The Legislature reduced certain appropriations and made supplemental appropriations. Refer to the SB 500 LBB ABEST/USAS crosswalk provided by your appropriation control officer.

Affected state agencies and institutions of higher education must follow the instructions in FPP A.047 by July 12.

Fiscal 2019 Third Quarter Post-Payment Audit Reports Are Available

The fiscal 2019 third quarter post-payment audit reports are now available for view, print and download. See the Audit topic page for forms, Fiscal Policies and Procedures and audit contact information.

Subscribe via GovDelivery to receive email notifications each quarter for audit reports posted.

Third Quarter Payables and Binding Encumbrances Must Be Reported by June 30

State agencies and institutions of higher education must report payables and binding encumbrances for third quarter fiscal 2019 appropriations no later than June 30.

Quarterly certification must be entered in the online form.

See Encumbrance Report and Lapsing of Appropriations (APS 018) (FPP A.019) for more information.

Back to Top

PDF documents require the latest version of Adobe Acrobat Reader.