“What’s New” on FMX

Although the Comptroller’s office will be closed for business on July 3, Payment Services will distribute warrants from 8-10 a.m.

See Payment Distribution for warrant pickup requirements.

To ensure correct fiscal year-end USAS balances for imprest, petty cash and travel advance accounts, agencies authorized to maintain these accounts must certify that USAS balances and agency computed balances (cash plus outstanding reimbursements) agree. Only cash accounts with balances created from funds in the state’s treasury are subject to this requirement.

The certification is due July 10. All corrections must be entered in USAS by July 24.

See USAS Balances for Imprest, Petty Cash and Travel Advance Accounts (FPP A.045) for more information including how to request access to the Petty Cash Certification web application and complete the forms.

Enter fiscal 2021 appropriation budgets into USAS and submit all required documentation by July 31. Entry into USAS and CAPPS can begin July 1.

Budget entry and documentation submission must be complete before appropriation control officers can approve a budget setup. State agencies and institutions of higher education are encouraged to use the provided Excel spreadsheets for completing the required schedules.

See Establishing Appropriations by Method of Finance, Rider, Capital Budget and Transfer Schedules (FPP A.020) for schedule spreadsheets, instructions, definitions, examples and the special requirements for unobligated balances.

An accounting policy webinar will be held June 30, 1-3 p.m.

See Accounting Policy Meetings for the agenda and webinar registration.

To ensure correct fiscal year-end USAS balances for imprest, petty cash and travel advance accounts, agencies authorized to maintain these accounts must certify that USAS balances and agency computed balances (cash plus outstanding reimbursements) agree. Only cash accounts with balances created from funds in the state's treasury are subject to this requirement

The certification is due July 10. All corrections must be entered in USAS by July 24.

See USAS Balances for Imprest, Petty Cash and Travel Advance Accounts (FPP A.045) for more information including how to request access and complete the forms.

A CAPPS HR/Payroll user group webinar will be held June 23, 9-11 a.m.

A CAPPS Financials user group webinar will be held June 25, 9-11 a.m.

See CAPPS HR/Payroll User Group Meetings or CAPPS Financials User Group Meetings for agendas and webinar information.

In response to the COVID-19 outbreak, the Comptroller’s office has cancelled in-person training classes through August, and is developing online classes. See a list of the latest web-based training and tutorials.

Note: CPE credit will not be given for these Webex courses.

The online Veteran Workforce Summary Report acknowledgment form (with required complaint reporting included) must be submitted by June 23.

See Veteran Workforce Summary Reports and Veteran Complaint Reporting (FPP F.038) for more information.